Overview of Portfolio Management Reporting Capabilities within PPM 5.0 at Molex Session: Troy Ward John Hoover

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1 Overview of Portfolio Management Reporting Capabilities within PPM 5.0 at Molex Session: 2813 Troy Ward John Hoover

2 Abstract This PPM education session will focus on best practices at Molex in Portfolio Management reporting and will include all primary reporting capabilities. This includes demos and discussions for the following areas. Implementation of Business Context Viewer for Portfolio reporting Demo of the Reporting Cockpit and usage scenarios BI/BW reporting tools and incorporation into the PPM solution Business Objects Explorer Integration and discussion Metrics Management setup and usage Demo of a New Product Development Portfolio s typical reporting

3 Speaker Profiles Troy Ward PMP Molex PLM Project Leader John Hoover PMP GyanSys Practice Director SAP PLM 20 Years of NPD / 10 Years SAP Experience Solution Architect SAP PLM/PPM NPD Portfolio Management Engineering Change Management Workflow and process development Project Management 20 Years of IT/SAP experience NPD / PMO Organization Architect PLM Portfolio & Process Design To Level 5 (ABC Costing) 16 years SAP Project Management Security, SAS 70 Type II Data Center Hosting Service Delivery

4 LEARNING POINTS 1. Understanding all the available reporting for PPM 2. The best reporting out of the box for PPM 3. How to add additional portfolio reporting and why 4. Why Molex created custom reports to match business needs

5 Agenda 1. Molex Background & Use Case 2. Implementation of Business Context Viewer for Portfolio reporting 3. BI/BW into the PPM solution 4. Business Objects Explorer Integration and discussion 5. Metrics Management setup and usage (Pros Cons) 6. Live Demo: NPD & typical reporting scenarios BCV Reporting Cockpit

6 About Molex Inc Company Snapshot Molex Incorporated Industry: Electronic Interconnects Revenue: $3.5 billion (fiscal year 2012) Employees: 30,000+ Key Details: Strong R&D Focus -> Growth has primarily been organic Global Footprint -> 40 manufacturing plants in 16 countries Broad Product line -> More than 100,000 products

7 About Molex Inc Growing Market Molex currently has 8% market share in a very fragmented $50+ billion market Significant room to grow exists as the overall market grows and by taking market share from smaller competitors

8 Molex s PPM Use Case Molex Background New Product Development (NPD) Key Corporate Goal: Launch innovative products that achieve or exceed Revenue & Return on Investment (ROI) vs. plan NPD Metrics (FY 2012): 229 new products released 319 patents received $181 million R&D spend (5.2% of net revenue) $227 million Capital expenditures (6.5% of net revenue) NPD focus enables Molex to achieve a competitive advantage

9 Molex s PPM Use Case Molex Background NPD Primary Challenges: 1. Time to Market -> Customers are demanding faster development cycles. 2. Market competition -> There are a large number of competitors in the global connector industry. 3. Price erosion -> Due to rapidly evolving innovation in the technology industry, profit margins are significantly higher for newly released products.

10 Molex s PPM Use Case Molex Background NPD Portfolio Management Ways Portfolio Management is addressing challenges: SAP PPM is a key tool in our NPD phase gate process Drives organic growth by selecting the right projects Improves time to market for projects with the highest return by prioritizing and providing visibility into product pipeline Provides single version of truth (plan vs. actual) Enables continuous improvement through transparent reporting of plan vs. actual results End goal -> reduce R&D and capital costs as a % of sales while keeping new product pipeline strong

11 GyanSys Locations Over 350+ experienced consultants globally Headquarters in Indianapolis, Indiana Executed projects all over the globe Development Centers India & Philippines Planned Expansion to UK and Canada in Q4/2013 Global HQ Delivery Centers/Offices Projects delivered 11

12 GyanSys Brief Overview Partnerships SAP & Microsoft SAP s Services, Consulting and Channel Partner SAP Ramp-Up partner for various Business Suite Duet, SharePoint, Project Server, SQL.NET Our Services Assessment and Evaluation Implementation and Support Testing, Training & Support Engagement Model Part-time Pooled blended hours Onsite, Near-Shore and Offshore Quarterly baselining and Metric Reporting 12

13 GyanSys PLM Practice PLM Engineering Change Management CAD Integration PPM Portfolio Management Project Management Document Management BOM Lifecycle IT, Product Development, Capital Resource Management Variant Configuration Enterprise Search ECC Integration Portfolio Optimization 5/16/

14 GyanSys US Matrix GyanSys US Profile ECC Functional Basis Technical < > Analytics CRM HCM PLM/PPM SRM SCM US/Nearshore Support Center in Indianapolis, IN Deeper skills on SAP Business Suite Fixed Price/T&M Engagement Models GRC/GTS Microsoft 14

15 GyanSys India Matrix ECC Functional < > 12 People Process Hire experienced resources with global experience High degree of empowerment Performance driven incentives High engagement and rewards => Low attrition Industry avg is 18-20% * Our avg attrition is around 6% Basis Technical Analytics CRM HCM PLM/PPM SRM SCM GRC/GTS Microsoft * Times of India report 15

16 Metrics Management Setup & Usage Overview Financial figures Configuration Pros & Cons Not a lot of usage Some good financial data

17 Business Context Viewer Setup & Usage What is it? Developers key required Back end Query setup under PLM Front end Some Basis services need enabled Pros & Cons Setup time A lot to choose from (Pro & Con)

18 Reporting Cockpit Setup & Usage Out of the box, basic reports Configuration Ties into BO / Xcelsius Pros & Cons Simple setup Limited configuration Live Demo: BCV BO Explorer Reporting Cockpit

19 Transition

20 BI/BW Reporting Tools Reporting Landscape at Molex for Portfolio Management Sales\Marketing Engineering Operations Finance BW Data Warehouse ECC PPM CRM Vendavo

21 BI/BW Reporting Tools Portfolio/Project Management Molex custom reports Key BW Tools BW Web Dashboards High-Level Summary Strategic BW BEx Analyzer BCV / PPM Pipeline Dashboard (Projects in Development) Performance Dashboard (Released Projects) Xcelsius Portfolio Analysis Product Development Plan (Inventory list of all projects) R & D Resource Allocation Portfolio Scorecard (List of projects, plan vs. actual results) New Product Financials PPM Project Status Reports Project Detail Project Scorecard (Detailed project metrics) Tactical

22 BI/BW Reporting Tools Reporting Categories Definition 1. High-level Summary Dashboards Real-time, easy to use, and web-based Focus on high-level metrics Has drill-in capabilities for displaying portfolio and project level reports 2. Portfolio Analysis Reports List of all projects released and in development pipeline with relevant attributes and metrics Data displayed in table format with filtering and sorting capabilities Provides NPD system of record for reporting on planned vs. actual metrics Can aggregate data by business unit or other higher level metric 3. Project Reports Detailed information related to a single project Includes project status report and project scorecard

23 BI/BW Reporting Tools BW Business Explorer (BEx) Analyzer reporting details Runs within MS Excel Great for power users Learning curve a barrier for casual users Very effective for Portfolio Analysis level of reporting Example Portfolio Scorecard

24 BI/BW Reporting Tools BW BEx Web dashboard Easy to use provides quick snapshot of key metrics Works well for summary-level data Created by BW expert developer Providing drill-ins to view detailed data a challenge Example Performance Dashboard (Actual results for released projects)

25 Business Objects Dashboards Business Objects Dashboards (formerly Xlcelsius) Visual, interactive web reports Easy to use, but requires expert developer to create Performance can be an issue, we are using the BW Accelerator or performance would not be acceptable Example Project Scorecard

26 BI/BW Reporting Tools Incorporation of reporting tools into the PPM solution Dashboard link to Xlcelsuis Project Scorecard report Xcelsius resource planning report Example: Resource utilization report

27 BI/BW Reporting Tools PPM Custom Web Dynpro report Table-based reports can be created within PPM screens Within custom tab add ALV table report Example - Project Costing report

28 Live DEMO Troy Live Demo: A New Product Development (NPD) Portfolio: typical reporting scenarios

29 SUMMARY KEY LEARNINGS 1. Understanding all the available reporting for PPM 2. The best reporting out of the box for PPM 3. How to add additional portfolio reporting and why 4. Why Molex created custom reports to match business needs

30

31 THANK YOU FOR PARTICIPATING Please provide feedback on this session by completing a short survey via the event mobile application. SESSION CODE: 2813 Visit GyanSys Booth 1331 For ongoing education on this area of focus, visit

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