Entering a Tax Only Accounts Payable Invoice via Document Entry

Transcription

1 OpenAccounts Version 8 Prepared by Nadine Sutton Advanced Business Solutions Park House 300 Pavilion Drive Northampton Business Park Northampton NN4 7YE Tel: +44 (0) Web: Date: 08/09/2014 Document Version: 1.2

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3 Document Entry Invoice via Copyright Advanced Business Software and Solutions Ltd Whilst Advanced Business Software and Solutions Ltd endeavours to ensure that the information in this document is correct it does not accept any liability for errors or omissions or any liability arising out of its use. The software described in this document is supplied under licence and may be used or copied only in accordance with the terms of such a licence. Issue of this document does not entitle the recipient to access or use the software described. The development of Advanced Business Software and Solutions Ltd software is continuous and the published information may not reflect the current status. Any particular release of the software may not contain all of the facilities described and / or may contain facilities not described. Version History Date Version Issued By Changes 17/03/ John Ellam Rebrand and Update 08/09/ Nadine Sutton Rebrand and Update Version Approval Version Name Title / Organisation Approval Record Distribution Version and Date Name and Title Document Control Filename Location Minimum Retention Doc Version 1.2 OpenAccounts Version 8

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5 Document Entry Invoice via Contents Purpose of Document Definition Entering a Tax Only Invoice on Accounts Payable Entering a Tax Only Credit Note on Accounts Payable Entering a Tax Only Invoice & Credit Note on Accounts Receivable Further Assistance Doc Version 1.2 OpenAccounts Version 8

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7 1 Invoice via Document Entry 1.1 Purpose of Document This document is designed to aid any OpenAccounts user wishing to enter a tax only invoice or credit note and should be used as an addition to, rather than a replacement for, Training. 1.2 Definition A tax only invoice is where the full value of the invoice is for VAT and there is no goods value. 1.3 Entering a Tax Only Invoice on Accounts Payable Go to the oaaccounts menu and select Accounts Payable, select Document Processing and then Document Entry. Please note, the location of this program may differ if the default menus have been customised. Select Add Doc Version 1.2 Page - 7 OpenAccounts Version 8

8 Enter the batch details (and a batch total if batch integrity is active). Click OK Doc Version 1.2 Page - 8 OpenAccounts Version 8

9 Enter the invoice details as usual Enter the total invoice value in the Value field Select the relevant Tax Code Overwrite the Tax Amount with the total value of the invoice NOTE: FOR TAX ONLY INVOICES THE VALUE FIELD AND THE TAX AMOUNT FIELD SHOULD ALWAYS EQUAL EACH OTHER. Click Next Enter a Cost Code and Expense Code. This will not be posted to, but the system requires these fields to be entered. Leave the Debit and Credit fields as zero and click OK Doc Version 1.2 Page - 9 OpenAccounts Version 8

10 Click Finish The VAT summary screen is displayed. Ensure the VAT analysis is correct and click OK Doc Version 1.2 Page - 10 OpenAccounts Version 8

11 The following message is displayed. Click Yes to confirm this is a tax only document. The following message will be displayed. Click Yes to confirm entry of the invoice If no more invoices are to be entered click Cancel Doc Version 1.2 Page - 11 OpenAccounts Version 8

12 Click Exit and then Audit and Update the batch as normal 1.4 Entering a Tax Only Credit Note on Accounts Payable Tax only credit notes can be entered in the same way using a credit note document type and entering the values as negatives. 1.5 Entering a Tax Only Invoice & Credit Note on Accounts Receivable Tax only invoices and credit notes can be entered in the same way using Document entry in the accounts receivable module. Doc Version 1.2 Page - 12 OpenAccounts Version 8

13 2 Further Assistance If this document has not helped to resolve your issue, or you require further information, please contact the support team via WebFirst or on or Please remember to mention you have followed the instructions in this document when contacting support. Doc Version 1.2 Page - 13 OpenAccounts Version 8