The leading workforce management solution in Facilities management

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1 The leading workforce management solution in Facilities management

2 About Innovise Tried and trusted, Innovise is the leading IT partner of choice for hundreds of clients throughout the UK. Culminating in over 20 years of expertise within the Healthcare support services and Facilities Management markets, Innovise are renowned both for their innovative software solutions and their exceptional customer care. Providing products that are best in class and a support service that is second-to-non, Innovise prides itself in enabling organisations of all sizes to work better, faster and more cost effectively through the implementation of ground-breaking technology. Scalable, flexible and extremely user-friendly, Innovise s suite of software solutions, that include the recognised TimeGate, Servicetrac, PASS, crm4fm and Portertrac solutions, harness the power of Microsoft technology to deliver substantial business benefits and measurable ROI. The UK s fastest growing technology business focused on FM There for each step of the process, Innovise are on hand to help organisations to identify objectives and then work with them to develop and implement a software solution to satisfy those goals. Designed specifically for the FM sectors, Innovise s workforce management and compliance management software solutions are tailored to meet the exacting needs of the industry. UK FM Industry: Important Stats The UK is the most mature FM space globally Market size 14billion per annum Employee population 500,000+ Employee population influence 90% of occupied UK property

3 About TimeGate TimeGate from Innovise, is the market leading workforce management application within the FM industry; built to give maximum cost savings and efficiency gains for FM organisations of all sizes. The largest FM companies in the UK are satisfied customers of the TimeGate solution, delivering powerful workforce management and meaningful management information to their business and to their clients, as a consequence. Fully flexible and highly scalable, TimeGate is a pre-configured workforce management solution, designed to grow with your business through optional plug-ins and on demand modules, to suit your business requirements. Whether you employ just 100 or 100,000 staff, TimeGate is an engine to meet your requirements. Real-time attendance and monitoring Absence management and control Automated invoicing and pay Travel and subsistence monitoring and claim management Easy and powerful web access Lots of data security to protect your whole business TimeGate Core System Providing businesses with the ability to effectively manage the workforce from one central system. Time and attendance with associated scheduling (where required) is managed by TimeGate to provide a powerful and flexible software solution. Collecting and collating management information in real-time, TimeGate gives a complete view of business and workforce activity. Used by a growing number of the top 20 security companies in the UK, TimeGate instantly and safely stores key data such as: Branch, site and employee information Contract times Site schedules Enabling businesses to execute a faster, more competent way of working, TimeGate is the solution of choice for any FM business. Utilising Clock-in.com, Innovise s revolutionary telephone technology, significant cost saving can be achieved through tight application of verification and obligation management. One time entry processing Improved operational efficiency Providing accurate and reliable data collection, TimeGate solution from Innovise offers organisations the benefits of: Real-time management information Improved service delivery Significant cost and ROI savings Improved quality management Centralisation and visibility of resource data

4 TimeGate Module: Clockin.com TimeGate Module: PASS Innovise s PASS (Personnel Automated Screening Software) solution is an optional bolt-on TimeGate module. Specifically designed to streamline a company s recruitment procedure, PASS effectively manages and monitors a rigorous vetting and screening process. Enabling organisations to recruit in the knowledge that candidate checks have all been properly executed and fulfilled prior to employment, the PASS solution automates a slow and admin heavy manual process, transforming it into a highly efficient, reliable and transparent operation. Electronically storing all valid checks against any pre-employment screening type, PASS enables a business to remain 100% compliant throughout, helping businesses to develop a workforce built from only the most suitable employees. Saves at least 40% of manual screening time Ensures compliance Allows multiple screening standards Increases management control Manages right to work, credit/id checks Increases the speed of reference chasing and gap management Integrates directly and effortlessly into TimeGate Developed to assist organisations to accurately capture and record hours worked by a large dispersed or remote workforce, Clockin.com is a fully hosted time and attendance (T&A) capture solution that seamlessly links into TimeGate Utilising VOIP, GSM, Mobile Data and ISDN to transform the telephone into a meaningful two- way data exchange, Clockin.com enables maximum efficiency when managing a large workforce. Operating in a very straight forward way, when an employee is due to book on/off their shift, Clock-in.com automatically logs the call into TimeGate. As Clock-in.com is hosted in Innovise data centres, it allows a fully automated T&A capture for your TimeGate system. A quick and extremely effective way to capture evidence of attendance, monitor health & safety and, security matters (such as duress) of employees and to track service delivery, the operation of Clock-in.com is uncomplicated, ensuring that lengthy training is not required. Quickly adopted by workforces, Clock-in.com is up and running almost immediately providing management with the information they require in no time at all. As Clockin.com is hosted by Innovise data centres, it requires no additional hardware or telephone lines. Clockin.com is quickly implemented throughout a business, providing immediate business benefits and cost savings. No additional hardware required Fully redundant, as hosted by Innovise No telephone lines required Will support a variety of devises (including biometric and swipe card) No call limits Future proof technology

5 TimeGate Module: Absence Management The second largest cost to a business, unplanned and uncontrolled staff absence can potentially be a significant cost leak. Reduction in processing costs Furthermore, unmanaged gaps in the workforce provision could spell disaster to service and to contract compliance. Specially designed to provide management with the foresight or immediate awareness in the event of unplanned employee absence, TimeGate saves time, reduces cost and maintains an organisation s service delivery. Delivering real-time management information, TimeGate accurately calculates absence, immediately alerting management to any potential gaps in workforce provision. TimeGate gives businesses the foresight to allow contingency plans to be put in place, before the ability to sustain service delivery becomes a problem. Information consistency Data accuracy Process efficiency One time entry Production of accurate invoices Greater payment frequency TimeGate Module: Finance Management ROI for this Module typically exceeds 500% in the first year alone Ensures compliance of contracts and TUPE transfer Real-time management information Process automation efficiencies Typical saving of up to 74 per employee per annum Invoicing of duties within the FM industry can be complex due to multifaceted terms of trade, billing frequencies and variations of contract/actual invoice scenarios. TimeGate Financial Management is a bolt-on module that provides seamless integration from operation-to-invoice. Optimising the accuracy of invoice generation, the TimeGate Financial Management module automates the billing process, saving significant administration time. Fast and reliable the Financial Management option for TimeGate turns a time consuming and often problematic procedure into a clear and precise process. 100% accurate organisations will quickly experience the benefits of this software solution.

6 TimeGate Module: Travel and Subsistence An area avoided by some businesses owing to complexity is that of Tax optimisation. This leaves some of those businesses uncompetitive in terms of their price to market or less profitable and less financially secure than their competitors. Failing to be as lean and as cost efficient as your competitors is a disadvantage users of TimeGate need not worry about. TimeGate Travel and Subsistence (T&S) is used to help businesses become more tax efficient and therefore increase their bottom line. The TimeGate Travel & Subsistence module allows businesses to effectively calculate the salary sacrifice entitlement for their employees and to make the required claims and demands of their HMRC dispensations. At all times, TimeGate is ensuring the rules of the dispensation are applied and protecting FM providers from breaching other regulations such as minimum wage requirements. Increased operation margin Reduction on NI Contributions Potential reduction in overall cost Effectively implemented expenses policy Increased NET pay for employees Opt-in claims via Clock-in.com when booking on shifts TimeGate Module:.Net Web based business operations Flexibility lies at the core of TimeGate design. As a tool to meet the specific needs of the company in which it is implemented, TimeGate can be hosted and accessed in a variety of ways. Organisations are free to choose how their TimeGate solution is provided; on-premise, off-premise or both on and off premise. This is combined with options to use the TimeGate.Net module thereby offering true flexibility for any organisation. Through the.net module, users are able to access TimeGate through a web browser, effectively allowing remote working from where ever the user is located. Whether in the office, at home, at a client s site or abroad on holiday, the.net option enables the user to access TimeGate and see realtime business information. Giving management teams extreme flexibility, TimeGate.NET means that crucial business decisions need no longer be confined to the office. Remote access to TimeGate for remote workers No hardware required from remote location No need for expensive terminal servers No need for expensive terminal licences.

7 TimeGate Module: SharePoint Portals Customers and employees demand the ability to selfservice their needs (on demand) as well as transparency within today s FM business, but it is often hard to manage what clients and employees should and should not be able to see. Aided by powerful Microsoft technology, the TimeGate SharePoint Portals have been designed to give organisations maximum control and flexibility over information access as well as providing both clients, management and employees all the access they might ever need in today s information age. By adopting TimeGate SharePoint Portals, businesses are able to share vital information through a managed web environment, which displays selected information directly from the TimeGate system, in a professional and customisable view. Built with information protection in mind, TimeGate also controls what you share with whom and how. Increases client/employee visibility Harnesses the latest Microsoft technology Improves efficiency Can be customised to match corporate branding Provides competitive advantage TimeGate Module: Mobile Supervisor For sites where there are a large number of employees working at any one time, it is sometimes impractical to all book on/off shift by using a telephone or swipe devise. Similarly, when incidents occur, incident management needs to be managed from the same mobile tools. Utilising mobile technology, TimeGate s Mobile Supervisor module allows users to book on/off shifts via a handheld PDA device. Logging and compiling the data in real-time, management have accurate time and attendance (T&A) statistics immediately available to them at the push of a button. Should incidents occur, integrated log books ensure that control and local site supervision work from the same information to deliver fully coordinated and auditable accounts of what went on at site. Accessible from anywhere with a mobile connection Coordination with central teams on incidents and subsequent handling Fast and efficient T& A collection method Real-time view of operation

8 TimeGate Module: ID Software Integration (included free with the Core system) ID Card software is often used as a stand-alone system within a business and often involves duplication of entry for all employees. TimeGate Module: Business Analyst In circumstances where multiple bespoke reports or database views are required for management information purpose, customers use the Business Analyst module for TimeGate. This module opens up views on the TimeGate database, so that they can be interrogated by Crystal Reports or Management Information tools. Interfacing TimeGate with Identifile Pro (a leading ID badge software application) is a module allowing one-time entry for all employees simultaneously capturing data into your TimeGate and ID badge software. One point of entry One point of control Multiple template designs User defined layout Supports all popular ID Card technology Additional reporting capabilities outside of TimeGate report engine Integration to MI tools Increased view / graph options

9 Innovise Software Capstan House The Waterfront Brierley Hill West Midlands DY5 1XL T +44(0) F +44(0) Please scan here to view our complete suite

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