OTSS Summer Data. Conference 2014 DATA SCIENCE GROUP

Transcription

1 OTSS Summer Data (Office of Technology and Strategic Services) Conference 2014 DATA SCIENCE GROUP July 22 & 23, 2014

2 MISSION Office Changes Request for Data EDFacts System Civil Rights Updates MS Data to the FEDs / NCES Website Trivial

3 Data Privacy, Security, and Interoperability Making sure You are in charge of YOUR data Data Interoperability sharing of data Data Security sharing of data in the right way Data Privacy sharing of data with the right person in the right way

4 Data Science Group Responsibilities: Data Governance State Annual Reports Children First Act Superintendent Annual Report Card Literacy Base Promotion Act Report Superintendent Salary Report Legislative, Federal Data Reporting Law updates and guidelines Data Request Federal Reporting escholar EDEN EDFacts -- CRDC LEA / USDE Coordination

5 Process Law Public Records Request/MDE Request/ MOU-(Memorandum of Understanding) Request- involves Personal Identifiable Information (PII)

6 A request for data: To obtain information from the Mississippi Department of Education, please complete the form and or fax it to or Please mail in the original, signed copy and allow at least seven business days for completion of the request. MDE Request: (example: A District or School makes a request) The request must come from the Superintendent.

7 The Mississippi Public Records Act of 1983, Section (2013), by definition includes all books, records, papers, accounts, letters, maps, photographs, films, cards, tapes, recordings or reproductions maintained by any public body for the use of business, transaction, work, duty or function. This definition includes records that already exist for the use of the Department of Education.

8 However, the Act does not contemplate the creation of a new document or new record that does not already exist for the benefit of the requestor. In these instances, a denial letter will be given to the requester. When MDE staff or school districts receive request for data that involves student s personally identifiable information, a memorandum of understanding (MOU) must be signed and approved by the Legal Department and the Executives of programs offices are involved.

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10 Children First Act November 1 state board policy 2051 Each year, each local school district shall be required to publish an annual report as prescribed and produced by the State Board of Education. This report shall be published in a newspaper having general circulation in the county and posted on the school district s website in a printable format. The Report will be generated by MDE and posted in SharePoint for districts to review and download Superintendent Annual Report January 10 Superintendent Salary Report January 15 Literacy Based Promotion Act Report Start reporting in SY

11 SIG CTE IDEA CSPR CCD CRDC

12 School Improvement Grants (SIG) Laura Jones/Chris Norwood Career and Technical Education (CTE) Mike Mulvihill/Sandra Crowley Consolidated State Performance Report (CSPR) Sandra Williams/Rhushell Moore Special Education (IDEA) Ellen Burnham/Deborah Donovan Common Core of Data (CCD) Ellen Burnham/Francie Gilmore-Dunn

13 EDFacts is a U.S. Department of Education initiative to put performance at the center of policy, management, and budget decisions for all K-12 education programs. It is a multidimensional data system that includes: An electronic submission system that receives data from States, districts, and schools; Analytical tools for analysis of submitted data; and Reporting tools for Department staff and data submitters to ensure use of those data.

14 US Department Of Education (USDE) Mississippi Department of Education (SEA)- CDW Data submitted through EDEN to EDFacts Data are reviewed by USDE, report back to State for Quality School/LEA Data retrieved through MSIS- CDW/eScholar

15 Office Special Education- Dec. 1 Counts Office of Federal Programs - CSPR Office Safe and Orderly Schools- Discipline Career and Technical Education - Concentrators Office of Child Nutrition- Free, Reduced, Paid Lunch Office of Student Assessment Testing Results Office of Management Information Systems MSIS - escholar

16 DANS CAR NCLB CCD SIG CSPR

17 The CCD system collects data annually from state education agencies about student enrollments, graduation Dropouts Education staff school and agency characteristics Revenues and expenditures for public elementary and secondary education

18 DANS is a repository for all the data mandated by the Individuals with Disabilities Education Act (IDEA) to be collected from states annually. This data includes the number of infants and toddlers being served under Part C of IDEA and the settings in which they receive program services, as well as their transition out of Part C. States also report early intervention services provided to this population and the personnel who are providing services. For Part B, states report the number of children and students who are being served, the educational environments in which they receive education, disciplinary actions that affect them, their exiting from the program and personnel providing educational services to them.

19 Report Students who: 1.) Reached the state-defined threshold level for vocational education participation (i.e., CTE concentrators) regardless of whether the program was funded by Perkins an 2.) Left secondary education during the school year either because they graduated or because they left school Report all students who meet the stated criteria that were enrolled in a CTE program in all institutions during the reporting year, regardless of whether those institutions received Perkins funding.

20 Collects data required under section 1111 of the No Child Left Behind Act (NCLB), which mandates the requirements for the Secretary s report to Congress and information necessary for the Secretary s report on the Department s Government Performance and Results Act (GPRA) indicators. TITLE 1 TITLE STUDENTS INDICATORS MIGRANTS (MSIX) LEP HOMELESS NEGLECTED / DELINQUENT

21 Tier I and Tier II Schools that implemented the Restart, Transformation, or Turnaround School Intervention Models and were served with SIG funds. ASSESSMENT DATA TESTING RESULTS - IN all areas - Academic Achievement in Mathematics, Reading, Science - Assessment Participation - LEP English Proficiency Results

22 The Civil Rights Data Collection in the U.S. Department of Education (previously the Elementary and Secondary Survey) is used by the Office for Civil Rights (OCR) to obtain data from the elementary and secondary schools. This data collection provides information about student access to elementary and secondary schools and to programs of services within those schools. These data are "disaggregated" or broken out, by factors including race / ethnicity (7 areas), gender, and disability. Data goes directly from the School Districts to USDE!

23 Dear Superintendent: (May 16, 2014) Every school district in the nation will be participating in the U.S. Department of Education s upcoming SY Civil Rights Data Collection (CRDC). The CRDC is a valuable source of information about access to educational opportunities in our Nation s public schools that is used by the Department s Office for Civil Rights (OCR) and other Department offices as well as policymakers, researchers and many others in the education community.

24 Your district s participation in the CRDC helped to create an important repository of data to ensure equal opportunity for all students and to promote educational excellence. We appreciate the time and effort that was required to provide this information and your continued partnership in collecting relevant, accurate, and accessible data on critical issues in civil rights in education.

25 All data collected for the CRDC will be data from the school year. It is important to make sure that your LEA takes the steps necessary to retain this SY data so that it will be available for entering in October 2014, when the collection tool will be opened. Completion of the CRDC by your LEA is mandatory.

26 It is essential for your LEA to designate the person who will be responsible for collecting and reporting CRDC data. A copy of this has been sent to the person who was designated as the CRDC principal point of contact. If a different person will have this responsibility for the CRDC, it is important to make sure that person receives this information.

27 Mandatory Reporting / All Schools Important Information about the CRDC The will be a single collection with all data from the school year. Almost all of the data collected for will also be collected for LEAs will also be required to report disaggregated student data on the number of students that were absent for 15 or more days during the school year.

28 A complete list of the changes to the CRDC including new items, dropped items and items that are optional for , but will be required for , is available at Survey layouts including definitions are also available. Flat file specifications will be posted soon. Agencies will continue to have the option of submitting data using a web-based tool or flat file. The flat file process will be significantly improved to make it more user-friendly.

29 Data quality, including data completeness and accuracy, will be an important focus for the CRDC. For updates about schedules, Frequently Asked Questions, and other information go to Questions about the CRDC can be sent to

30 MS SY DATA DISTRICTS 151 ENROLLMENT 492,847 RACE (7) BLACK: 243,827 WHITE: 225,326 HISPANIC: 13,376 ASIAN: 4,786 PACIFIC ISLANDER (PI): 12,342 SIX RACE TWO OR MORE (TM): 4,379 GENDER FEMALE 240,904 49% MALE 251, %

31 GRADE, ENROLLMENT, GENDER SY GRADE ENROLLMENT KINDERGARTEN 43,201 GRADE 1 40,836 GRADE 2 37,994 GRADE 3 37,732 GRADE 4 36,653 GRADE 5 37,324 GRADE 6 37,632 FEMALE MALE 21,011 22,190 19,801 21,035 18,467 19,527 18,430 19,302 17,849 18,804 18,370 18,954 18,181 19,451

32 GRADE, ENROLLMENT, GENDER GRADE ENROLLMENT FEMALE MALE GRADE 7 39,011 19,058 19,953 GRADE 8 36,709 18,070 18,639 GRADE 9 37,770 18,328 19,442 GRADE 10 34,826 17,303 17,523 GRADE 11 31,206 15,753 15,453 GRADE 12 29,489 15,370 14,119

33 SY GRADE ENROLLMENT GRADE 7 37,590 GRADE 8 37,924 GRADE 9 38,161 GRADE 10 34,803 GRADE 11 30,914 GRADE 12 28,929 FEMALE MALE 18,153 19,437 18,732 19,192 18,553 19,608 17,270 17,533 15,671 15,243 14,870 14,053

34 BY GENDER FEMALE ,442 MALE ,536 - BY RACE BLACK ,529 WHITE ,118 ASIAN HISPANIC NATIVE AMERICAN PACIF ISLANDER ABOVE AGE OR > MS EMPLOYMENT ,966

35 SPECIAL EDUCATION CTE PROGRAMS ,822 DROPOUTS ,337 GRADUATES ,192 Regular Diplomas ,503

36 THIS REQUIRES YOUR PARTICIPATION

37 How many School Districts will MS Report for SY ?

38 147

39 Which Districts are Consolidating for SY ?

40 0618 West Bolivar West Bolivar 0611 Benoit 0612 Shaw North Bolivar North Bolivar 0613 Mound Boyar Cleveland

41 Sunflower Consolidated School District Indianola 6721 Drew

42 Who is the State Superintendent of Education and what is the name of her home State?

43 Dr. Carey M. Wright MMMMMMMM? Maryland

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45 Data Science Group Ellen Burnham Director Deborah Donovan Sammie Wilson Shelia Miller Linda Golden Rhushell Moore Francie Gilmore-Dunn

46 Thank you!!!