ADE - State/Federal Reporting Overview

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1 ADE - State/Federal Reporting Overview An overview of the Arkansas Department of Education (ADE) State and Federal Reporting efforts using the Statewide Information System (SIS) data as the authoritative data source. Linda Jenkins - Information Systems Manager/EDFacts Coordinator ADE - Division of Research & Technology

2 TOPICS ADE - Data Flow ADE State/Federal Reporting ADE State Reporting ADE Data Center Statewide Information Systems Reports (SISR) ADHOC State Reporting Request by Agency Requesting Data» Report Management System (RMS)» Data Request Management System (DRMS) ADE Data Availability ADE Federal Reporting EDFacts Initiative Purposes of EDFacts EDFacts/CSPR/CCD Data Collected CSPR SY Common Core of Data (CCD) EDFacts Data Collected Tools Federal Reporting Stats EDFacts Timeless and Completeness EDFacts Data Usage/Availability Questions

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4 ADE State/Federal Reporting

5 ADE State Reporting

6 ADE DATA CENTER Statewide Information Systems Reports

7 Statewide Information Systems Reports

8 Statewide Information Systems Reports Updated after every cycle load to data warehouse State, County, District, School, Cycle Summaries and Miscellaneous Reports Available for download Excel, pdf, csv and xml Statewide Information System Reports Total Reports By Cycle By Format Current (as of 06/17/2015) Addition to Data Center (Pending Update)

9 AD-HOC State Reporting Began tracking data request using SharePoint Request Management System in October The SharePoint tool remained in operation through September Beginning in October 2014 Research & Technology implemented Report Management System (RMS), ADE s own home grown request management tool. Over 5 years of data request tracking logged and completed in excess of 3,387 requests an average of 50 request monthly. First 8 months of the implementation SharePoint RMS tool - logged 198 requests, an average of 12 reports monthly. RMS tool - logged 462 request an average of 58 reports a month.

10 Data Request by Agency Type October May 2015

11 Data Request by Agency Type Continued

12 Requesting Data ADE Employees Open a request by logging into the ADE Employees Intranet ( Report Management System (RMS) Non ADE Employees - Submit data request via the Data Request Management System (DRMS) ( tool.

13 ADE Data Availability ADE Data Center All Tools - For Data - Statewide Information Systems Reports -

14 ADE Federal Reporting

15 EDFacts Initiative EDFacts is a U. S. Department of Education (ED) initiative to collect, analyze, report on and promote the use of highquality, kindergarten through grade 12 (K 12) performance data for use in education planning, policymaking, and management and budget decision making to improve outcomes for students. EDFacts centralizes data provided by state education agencies, local education agencies and schools, and provides users with the ability to easily analyze and report on submitted data. This initiative has reduced the reporting burden for state and local data producers, and has streamlined data collection, analysis and reporting functions at the federal, state and local levels.

16 Purposes of EDFacts? Collect and report robust, timely and accurate K 12 data for improved education planning, policymaking, management and outcomes. Reduce the data burden for states, districts and schools, and streamline data processes at the federal, state, district and school levels. Encourage data usage by providing data providers and users with analytical and reporting tools to produce preformatted and user-defined data reports. Offer technical resources and assistance to support data providers and data users.

17 EDFacts/CSPR/CCD Data Collected GENERAL INFORMATION Active Schools Count Directory Information Free and Reduced Price Lunch Staff FTE Teachers FTE Grades Offered Magnet Schools Status Student Membership TEACHER QUALITY Teacher Quality in Elementary Classes Teacher Quality in Secondary Classes CHARTER SCHOOLS Charter School Status Charter School LEA Status FINANCIAL DATA Federal Programs REAP Alternative Funding Status RTT RACE TO THE TOP High School Graduates - Postsecondary Enrollment High School Graduates - Postsecondary Credits Earned ESEA FLEXIBILITY Title I Allocations to Priority/Focus Schools State Interventions Used ASSESSMENT Academic Achievement in Mathematics Academic Achievement in Reading/Language Arts Academic Achievement in Science Student Participation in Mathematics Student Participation in Reading/Language Arts Student Participation in Science Title I Economically Disadvantaged Students Public School Choice - Eligible Public School Choice - Applied for Transfer Public School Choice - Transferred Public School Choice - Implementation Public School Choice - 20% Transportation Reservation Public School Choice Funds Spent Title I Part A SWP/TAS Participation Title I TAS Staff Funded (FTE) SES Applied to Receive Services SES Eligible to Receive Services Title I Status Title I Part A Participation Title I Part A TAS State Poverty Indicator Parental Involvement SES Funds Spent SES Per Pupil Expenditure SES Received Services ESEA FLEXIBILITY FLEXIBILITY SUBGROUPS High School Graduation Rate Indicator Assessment Participation in Mathematics Assessment Participation in Reading/Language Arts Assessment Participation in Science Academic Achievement in Mathematics Academic Achieve in Reading/Language Arts Academic Achievement in Science Mathematics Participation Status Reading/Language Arts Participation Status AMO Mathematics AMO Reading/Language Arts Regulatory Cohort Graduation Rate Graduation Rate SPECIAL EDUCATION IDEA IDEA Student Count Early Childhood IDEA Student Count School Age IDEA Alternate Assessment Caps (1%/2%) IDEA Not Participating in Assessment IDEA Exiting Special Education IDEA Disciplinary Removals IDEA Total Disciplinary Removals IDEA Removal to Interim Alternative Educational Setting IDEA Reasons for Unilateral Removal Special Education Teachers (FTE) Special Education Paraprofessionals (FTE) Special Education Related Services Personnel (FTE) ACCOUNTABILITY Alternate Approach Status AYP Status Corrective Actions Elementary/Middle Additional Indicator Status High School Graduation Rate Indicator Status Mathematics Participation Status Reading/Language Arts Participation Status AMO Mathematics Status AMO Reading/Language Arts Status Improvement Status Restructuring Actions Reconstituted Status School Improvement Funds Allocation School Improvement Funds Status Interventions

18 EDFacts/CSPR/CCD Data Collected MIGRANT EDUCATION PROGRAMS Consolidated MEP Funds Status MEP Personnel MEP Services MEP Student Eligible 12-Month MEP Students Eligible Summer/Intersession MEP Students Served 12-Month MEP Students Served Regular School Year MEP Students Served Summer/Intersession MEP Migrant Students Eligible Regular School Year Title III/LEP AMAO 1 LEP Making Progress AMAO 2 LEP English Attainment AMAO 3 AYP for LEP Immigrant Information LEP English Language Testing LEP Student Count LEP Students English Proficiency LIEP Teachers Title III LEP English Language Proficiency Results Title III English Language Proficiency Testing Title III LEP Students Title III LEP Students Served Title III Monitored Former LEP Students CTE CAREER AND TECHNICAL EDUCATION CTE Concentrators Academic Attainment CTE Concentrators Exiting CTE Concentrators Graduates CTE Concentrators in ESEA Graduation Rate CTE Concentrators Placement CTE Concentrators Technical Skills CTE Concentrators Programs for Non- Traditional CTE Participants Programs for Non- Traditional GRADUATES AND DROPOUTS Regulatory Cohort Graduation Rate (Four, Five and Six Year) Graduation Rate Regulatory Cohort Graduation Rate (Four, Five and Six Year) Student Counts Graduation Rate Graduates/Completers SAFE & DRUG FREE SCHOOLS/ Tied to all federal programs Discipline Incidents Students Disciplined Firearm Incidents GFSA Reporting Status Persistently Dangerous Status- Students Involved with Firearms Truants SIG SCHOOL IMPROVEMENT GRANT Advance Coursework Dual Enrollment Advance Coursework/Dual Enrollment Average Scale Scores Increased Learning Time Intervention Used School Year Minutes Student Attendance Rate Teacher Attendance Rate Persistently Lowest-Achieving Schools Principal Evaluations Principal Performance Level Names Teacher Evaluations Teacher Performance Level Names HOMELESS Homeless Served (McKinney-Vento) Homeless Students Enrolled McKinney-Vento Subgrant Recipient Status NEGLECTED OR DELINQUENT N or D Program Participation N or D Academic Achievement N or D Academic and Vocational Outcomes N or D Transition Services

19 CSPR SY The Consolidated State Performance Report (CSPR) is the required annual reporting tool for of each State, the District of Columbia, and Puerto Rico as authorized under Section 9303 of the Elementary and Secondary Education Act (ESEA), as amended. CSPR Part I CSPR Part II 1.1 Standards and Assessment Development 2.1 Improving Basic Programs (Title I Part A) 2.2 Even Start Family Literacy Programs (Title I, Part B, 1.2 Participation in State Assessments Subpart Student Academic Achievement 2.3 Education of Migrant Children (Title I Part C) 2.4 Programs for Children and Youths Who are Neglected, 1.4 School and District Accountability Delinquent or At Risk (Title I Part D, Subparts 1 & 2) 1.5 Teacher Quality 1.6 Title III and Language Instructional Programs 1.7 Persistently Dangerous Schools 1.9 Education For Homeless Children and Youths Programs 2.7 Safe and Drug-Free School and Communities Act (Title IV, Part A) 2.9 Rural Education Achievement Program(REAP) (Title VI, Part B, Subparts 1 AND 2) 2.10 Funding Transferability for State and Local Educational Agencies (Title VI, Part A, Subpart 2) 2.11 Graduation Rates 2.12 List of Schools and Districts

20 Common Core of Data (CCD) A program of the U.S. Department of Education's National Center for Education Statistics that annually collects fiscal and non-fiscal data about all public schools, public school districts and state education agencies in the United States. The data are supplied by SEA officials and include information that describes schools and school districts, including name, address, and phone number; descriptive information about students and staff, including demographics; and fiscal data, including revenues and current expenditures. The Common Core of Data (CCD- NonFiscal Survey) became part of the EDFacts data collection in school year (SY) SEAs submit non-fiscal information about all public schools, school districts and state education agencies, including state, district and school contact information, as well as descriptive data on students and staff.

21 EDFacts Data Collections Tools States and school districts submit data to EDFacts using one of the following three vehicles: The EDEN Submission System (ESS) collects a core set of key, K 12 performance data from state education agencies annually. State education agencies provide EDFacts data annually on approximately 180 data groups to the Department using the EDEN Submission System (ESS). The ESS is an electronic system that facilitates the efficient and timely transmission of data from state education agencies to the Department. Data submitted through the ESS are provided to meet federally mandated program data requirements, Elementary and Secondary Education Act data requirements, and data to support the Government Performance and Results Act, among others. The EDFacts Metadata and Process System (EMAPS) is an online collection tool that collects supplementary metadata and information from state education agencies as needed. EMAPS is intended to obtain state data that supplement, not duplicate, data transmitted through the ESS. An online survey of local education agencies (LEAs) collects data from the Civil Rights Data Collection (CRDC). Collections transmitted through this online survey are intended to obtain data that supplement, not duplicate, data transmitted through the ESS.

22 Federal Reporting Stats Federal reporting cycle begins in January every year covers an 18 month span ending June 1 st.. There are a total of 100 files; Data Reporting Unit (DRU) is responsible for submitting 87 file and the Special Education Office is responsible for 13 files. The files are submitted to ESS (EDFacts) at levels (State Education Agency (SEA), Local Education Agency (LEA or District), and School Level (SCH). For the reporting period there were 197 files by level submitted to EDFacts : Total Files submission by Level Total files SEA = 71 LEA=84 SCH=42 DRU Submissions SEA = 58 LEA=71 SCH=40 SPED Submissions SEA = 13 LEA=13 SCH=2

23 EDFACTS TIMELINESS AND COMPLETENESS

24 EDFACTS DATA USAGE ED Data Express (CSPR/CCD/EDFacts) High Value State Level Education Data o o o Includes data from EDFacts, Consolidated State Performance Reports (CSPR), State Accountability Workbooks, the National Center for Education Statistics (NCES), the National Assessment of Education Progress (NAEP), the College Board, and the Department's Budget Service office. Common Core of Data (CCD) o o o Program of US Department f Education s National Center for Education Statistics (NCES) Annually Collects fiscal and non-fiscal data about all public schools, public schools districts and state education agencies. Consolidated State Performance Report (CSPR) o o Required annual reporting for each state, the District of Columbia, and Puerto Rico as authorized under Section 9303 of the ESEA, as amended. EDFacts Data.Gov o Home of US Government s open data o Data, tools and resources to conduct research, develop web and mobile applications, design data visualizations and more. o Search over 141,085 datasets o

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