CANADIAN COLLEGIATE ATHLETIC ASSOCIATION OPERATING PLAN

Transcription

1 CANADIAN COLLEGIATE ATHLETIC ASSOCIATION OPERATING PLAN

2 VISION Enriching the academic experiences of student-athletes through intercollegiate sport MISSION STATEMENT The Canadian Collegiate Athletic Association enriches the academic experiences of student-athletes by providing leadership, programs and services that foster development through high level competitive opportunities in intercollegiate sport. VALUES We believe that intercollegiate sport enhances the total academic experience. We foster the pursuit of academic success and athletic excellence We believe in collaboration and being a contributing partner in the development of sport in Canada We are committed to the principles of integrity, fair play, equity and diversity. GUIDING PRINCIPLES We are Student Athlete Centred We promote Respectful Relationships We act with Integrity and Strong Leadership We personify our Brand We are Fiscally Responsible Canadian Collegiate Athletic Association 2 Operating Plan ( ) drafted presented at 2015 Executive Meeting

3 Core Strategy GOAL STATEMENT: Sport Development To provide student-athletes with pathways to high level intercollegiate competition. Provide opportunities for student-athletes to attend a National Championship 1. Organize 21 National Championship titles in 7 sports. August /VP Program Level 1 (3 sports): m & w basketball, m & w volleyball and m & w soccer (6 titles). Open (3 sports) m & w golf individual and team, m & w cross country running individual and team, badminton (WS, MS, MD, WD, MD) (13 titles). Invitational (1 sport) m & w curling (2 titles). Consult previous hosts and receive final hosting report. Incorporate AGM motions and exceptional practises into the hosting manual. Circulate manual to hosts Communicate and monitor critical path for hosts to follow. Develop final evaluation report via Host, Convenor, Official, Coach and Athlete evaluation. /January 3month out and 1 month out calls. January/ Align league and Conference Championships with National Championships Review and confirm dates for National Championships. Confirm the dates for Conference champions to be determined in all Jan. VP Programs/ / Canadian Collegiate Athletic Association 3 Operating Plan ( ) drafted presented at 2015 Executive Meeting

4 dates and qualifications. Provide sound competitive formats and qualification processes Provide travel equalization/travel subsidy program to allow access to championships Identify maximum ideal participation rates in annual National Championships. Grow the number of annual National Championships sports. Confirm conference team allocation and determine wildcard allocation for each National Championship. Review and approve Badminton/Curling/Golf and Soccer format & qualification process Confirm conference flying and driving requests to Level 1 nationals. Confirm predicated travel equalization chart with quoted flights to determine travel equalization figure for Book travel for Level 1 Championships. Book travel for CCAA all Canadians as part of travel equalization program. Update travel with actual travel costs and rebate or invoice teams accordingly. Examine portion of Sport Canada funding being allotted to Open travel subsidies. Indentify conference team representatives for open Championships and provide subsidies to respective participant. Clarify numbers for championship fill process for Cross Country running Clarify Golf championship numbers and fill process. Examine Curling and Badminton participation rates. Circulate process for New Invitational Championships in spring workbook. July Nov./ Oct./November October December VP Programs/ / Board Finance & Admin Coord. Finance & Admin Coord. Finance & Admin Coord. VP Programs/ / VP Programs/ / Exe. Dir./VP Sport Dev./ Com. & / Canadian Collegiate Athletic Association 4 Operating Plan ( ) drafted presented at 2015 Executive Meeting

5 Ensure a quality experience via national intercollegiate programs and services Monitor and update Hosting standards and bid processes. /January Update policies that clearly outline Officials requirements and level of abilities at National Championships Conduct Future Host online education Update Hosting Grid with approved hosts and dates. Receive and review bids for Level 1 and Open Championships Develop details CCAA/Host Agreement. Circulate notice to regarding Cross Country Running grid is open for Incorporate AGM motions & exceptional practises into hosting manual Include Officials evaluation in Coach, Convenor, and host and athlete evaluation process. Obtain Assessor's report of officials for each championship. Update golf agreement. /December July/February Feb. July November/ November/ VP Programs/ Com. & / Bid Committees / Program Committee Align Coaching standards with sport specific coaching competencies. Align playing regulations with appropriate NSO sport rules. Clarify golf certification standards work with RCGA and PGA Proposed NSO rule changes are reviewed. Circulated in spring workbook for approval at AGM. Rules received before 1st will be clarified by the Program Committee for implementation. Rules received after Sept. 1st will be reviewed & submitted for approval at the next AGM. Canadian Collegiate Athletic Association 5 Operating Plan ( ) drafted presented at 2015 Executive Meeting /VP Programs Program Committee/NSO /Board Program Committee

6 Review and update national awards program to recognize excellence in academics and athletics and outstanding contributions to Canadian collegiate athletics. Propose amendments to award programs. Review awards for All-Canadians and All-stars in Cross Country. Review the Athlete of the Week Review Academic All-Canadian criteria Review Coaching Excellence across all sports Implement CCAA Hall of Fame program. Amend Hall of fame nomination forms V.P. Sport Development/Awards Committee V.P. Sport Development Hall of Fame committee. Develop a sport competition review mechanism to review and solidify structure and criteria for level 1, open and invitational championships Review responsibility/parameters around each level of sport. Clarifying distinguishing factors and pathways from invitational to open or level 1. / President/V.P. Sport Dev./V.P. Programs Provide a safe and positive sports environment in keeping with the highest ethical principles in operation and core services of organization ACTION ITEMS TASKS TIMELINE RESPONSIBILITY OUTCOME/IMPACT Ensure consistent eligibility rules and interpretation across all conferences. /August V.P. Eligibility Identify conference database training leads in each conference. Conduct conference training sessions Clarify use of year s eligibility, jurisdiction of rules, institution academic withdrawals and full year courses in relation to academic progress. Canadian Collegiate Athletic Association 6 Operating Plan ( ) drafted presented at 2015 Executive Meeting ACAC Lead VP Eligibility & committee Align CCAA's Drug Coordinate drug education on-line August

7 Education and Doping Control Program with CCES protocols courses with members Implement CCES/CCAA drug testing contract. - President Review and update responsibilities of participating teams and conferences at National Championships. Educate members and CCAA personnel to code of ethics and on site grievance and protest committees. Review alcohol regulation at national championships Review concussion protocol Update Code of Ethics to include CCAA personnel (staff and representatives) Circulate procedures through operating Code. Circulate specific procedures to participating teams at Nationals Review information and at Coaches meetings at each nationals championships. Orient new for national Convenors August Sport specific Sport Specific August Program Committee Executive Committee National Office Host Committees Convenor/ Executive Rep at Nationals Event Coord./VP Programs Coordinate services in line with Long Term Athlete Development (LTAD) and Canadian Sport for Life (CS4L) ACTION ITEMS TASKS TIMELINE RESPONSIBILITY OUTCOME/IMPACT Network with specific sport community on LTAD and (CS4L) initiatives. Continue to review CCAA NSO partners LTAD plan identifying CCAA fit. August- October / V.P Sport Development Maintain and strengthen linkages to Canadian Sport policies and initiatives. Complete the Sport Canada Funding and Accountability Framework requirements. Actively engage in new Sport Canada consultation processes. Canadian Collegiate Athletic Association 7 Operating Plan ( ) drafted presented at 2015 Executive Meeting / Executive Increase the skill level and Provide CCAA grants to CCAA head Sport Development

8 competencies of coaches Contribute to the development of officials Increase access to FISU and World University competitive opportunities or assistance Coaches who already have attained level 2 certification to further their coaching development through training and certification. Update Coaching Development Program criterion Implement official development forums in conjunction within CCAA National Championships. Ensure official assessors on site at each CCAA event. Attend FISU international Committee meetings Confirm access to FISU through a joint Golf and Badminton championship Circulate Coach and support staff calls for nominations to FISU November/ Quarterly /February respectively Committee / Convenors/ NSO /NSO Provide coach mentoring opportunities ACTION ITEMS TASKS TIMELINE RESPONSIBILITY OUTCOME/IMPACT Increase the number of opportunities for women to coach in CCAA National competition sports / FACP Committee Update eligibility criteria for female apprentice coach program application Receive FACP applications Applications translated and circulated for selection. Official announcement to the public on selected candidates. Sport specific Apprentice Coach promotion circulated to Fall Sport Hosts for Program publication CCAA Office distribute 1 st instalment Canadian Collegiate Athletic Association 8 Operating Plan ( ) drafted presented at 2015 Executive Meeting -July December Finance &

9 Increase the level of competence of women coaches. of Apprentice Grant to each successful institution Progress Reports received from participating institutions and coaches and reviewed. Second grant instalment issued to participating institutions Sport specific Apprentice Coach promotion circulated to Winter Sport Hosts for program publication Recognition certificates developed Final Reports received from participating institutions and coaches and reviewed Membership feedback on program is solicited through Workbooks Through progress and final reports monitor the progress on certification and education. Coordinate Coach Certification opportunities in conjunction with National Championships. Communicate education opportunities to coaches. January January December/ December/ January/ Sport Specific Administration Coord. Finance & Admin. Coor Finance & Admin. Coor FACP Committee Executive Director/Host Committees / FACP Committee Canadian Collegiate Athletic Association 9 Operating Plan ( ) drafted presented at 2015 Executive Meeting

10 Core Strategy GOAL STATEMENT: Organizational Effectiveness Effective, democratic and ethical development, delivery and operation of the Association. Improve the delivery and effective operation of the Association Review and update Strategic Plan with supporting operation plans Jan./ Members Exe. Director/Executive Review and update financial management policy. Review and update human resources polices manual Increase consistency of governance regulations and expectations across all conferences Maintain compliancy with the Canadian Not for profit Act. Approve Plan. Monitor plans and outcomes semi-annually. Prepare Operating plans for Executive approval. Develop staff critical paths based on plan. Board and Staff directives developed Semiannually. Board and Staff to develop reports semiannually on progress of plans. Prepare budget for Finance committee and Executive review. Make adjustments accordingly and present for Approval at AGM. Present for Board Approval at AGM. Add current hiring protocols and practises to the manual. Add Conflict of Interest declaration form to hiring practices. Review staff salary grids. Review succession plan for senior staff member Review conference and membership scholarship allotments. Implement new voting rules in relation to level 1 team numbers. Review regulations regarding absentee voting. File annual return with Corporations Canada Canadian Collegiate Athletic Association 10 Operating Plan ( ) drafted presented at 2015 Executive Meeting Apr/Aug/Dec /January Nov./ - July/August Staff Board and Staff /VP Finance HR Committee VP Governance/ /VP Governance. Executive director

11 Implement and actively review risk management policy across the Association. Update Board list and file with Corporations Canada annually File annual financials with Corp. Canada Place risk management on each committee and board agenda for review. Propose amendments to policies Develop and conflict of interest policy to link to risk management policy. July/August Fall/January Executive director Executive director Committee Chairs Committee Chairs Executive Committee Facilitate the democratic process to identify and encourage strong leaders with competencies appropriate to contribute to the governance of the Association. Provide recruiting, mentoring and orientation Review succession plan for senior staff member. HR Committee opportunities to all CCAA leaders. Conduct a new Board and convenors orientation. President/VP Programs Implement succession plan for Board, convenors and committee members. Review the composition and responsibilities of Officers Review and update board evaluation process. Circulate election positions and job descriptions through the Fall workbook for review and Conference meeting consultation identification of candidates Circulate election positions and nomination process. Identify the gaps in competencies and present to Executive Committee and Convenors. Ensure responsibilities of vacant positions are filled accordingly via bylaw processes. Approve new role of the board Approve an annual self-evaluation process for board Conduct Board self-evaluation Review evaluation tool Canadian Collegiate Athletic Association 11 Operating Plan ( ) drafted presented at 2015 Executive Meeting December January Executive VP Governance /President VP Governance

12 Adapt delivery of services to meet the needs of identified target populations Deliver consistent, quality bilingual services to CCAA members and stakeholders - Deliver of core services that take into account gender equity Review and update transgender policy Ensure translation services are cost effective without compromising quality. Review the future location and format of Annual members meeting to reduce simultaneous translation costs. Finalize simultaneous translation contact with equipment and translators for AGM. Audit National Championship Host web sites prior event to each event to ensure complementary French and English information. Review on-site official language responsibilities with each host during host review calls Audit CCAA website biannually to ensure equivalent French and English content on the site. Evaluate the numbers of athletes in open championships. Review 3-year Officials agreement with CABO and Volleyball Canada with minimum requires of Officials at Women's events. Actively recruit female convenors to Women's sports. Review other NSO policies and CCES regulations in relation to prohibited substances. Oct./Nov./ 3 months & 1 month out from event / January January/ /VP Finance Communications and Communications and Communications and Comm. and Events Coord./ V. P. Programs. V.P. Governance Canadian Collegiate Athletic Association 12 Operating Plan ( ) drafted presented at 2015 Executive Meeting

13 Core Strategy GOAL STATEMENT: Marketing & Communications Enhance the profile and image of the CCAA to generate value for our student-athletes. Leverage our buying power and valuation to increase revenue from corporate partnerships An increase in corporate sponsorship and corporate dollars for the association Marketing & Spon Coor. Identify the preferred brand by majority on conferences and source, renew current agreements or undertake RFP process Package CCAA Hall of fame property Maintain interactive format for CCAA Marketplace. Show the true value of sponsorship agreement (cash and contra) to hosts and CCAA via annual budget. Marketing & Spon Coor. Marketing & Spon Coor. Develop exposure and promotion opportunities through cross promotion with other like Associations and between Business Partners An increase in number of agreements with like Produce a sports annual and directory for members and stakeholders -August Marketing & Spon./ Comm. & associations and business partners that enhance Secure ads from CCAA sponsors and potential associates for Annual. Marketing & Spon. Coor CCAA exposure and Maintain MOU with Can Coaches Assoc. Marketing & Spon. Coor promotion. Partner with NSOs and MSOs to increase CCAA exposure on website and print. Comm. & events Coord. Develop readily available CCAA sport specific ads to use in CCAA Championship programs or NSO information. /January Marketing & Spon. Coor Canadian Collegiate Athletic Association 13 Operating Plan ( ) drafted presented at 2015 Executive Meeting

14 Increase the awareness of the CCAA Larger number of CCAA social media followers Increase awareness of the CCAA among special interest sport media publications Increased awareness of CCAA among members of the media Increase Student-Athlete recognition of the CCAA and its core beliefs within all member institutions. Continually update twitter and facebook Circulate social media links with all releases. Increase the social media tools integration on CCAA web site. Identify Sport Specific promotion resources (newsletters/magazines and websites) and develop content. Identify Sport Specific promotion venues and provide onsite exposure. Track media hits Develop TV/Webcast CCAA ads Develop consistent CCAA.tv repository for national championship live and archived games. Implement webcasting announcer protocols. Implement Coach and Athlete media interaction guidelines. Develop new signage for outdoor championships Maintain consistent branding on CCAA apparel for national Championship. Increase statistical managing and integration via CCAA web site. Revise 40th anniversary web site information. Revise awards and hall of fame web site information. Ensure CCAA logo on home page of all CCAA member Athletic home pages and conference home pages. Ensure a CCAA ad in each conference championship program. December/ January August -Sept. -December August August August Comm. & Comm. & Marketing & Spon. Coord/ Comm. & Comm. & Marketing & Spon. Coord/ Comm. & Comm. & Canadian Collegiate Athletic Association 14 Operating Plan ( ) drafted presented at 2015 Executive Meeting