MANAGER HIGH SCHOOL ATHLETICS (Existing position)

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1 Edmonton Catholic Schools is now accepting applications for the position of MANAGER HIGH SCHOOL ATHLETICS (Existing position) For additional information on this position please contact Norma Smith at Information about the Association can be found at the following site: Please a letter of interest and resume by 4:00 p.m., Wednesday, April 15, 2015 to: Corinne King, Manager, Staffing Human Resource Services Prior to employment, successful candidates will be required to submit Police Information Check and Intervention Record Check documents. We thank all candidates for their interest. Only applicants considered for the position will be contacted. The Metro Edmonton High School Athletic Association (MEHSAA) has 51 member high schools from the Edmonton and Metro Edmonton area. Inter-school leagues offered by the Metro Association include Football, Golf, Soccer, Volleyball, Swimming, Basketball, Wrestling, Curling, Indoor Soccer, Badminton, Cheerleading, Team Handball, Rugby, Cross Country Running, and Track and Field. The Association serves its member schools including principals, athletic directors, over 1000 coaches and over 10,000 student athletes. Job Summary: The Manager is responsible for the administration and coordination of all extra-curricular high school athletic competitions involving member schools of the Association which includes 15 sports for 51 regional high schools. The job also contributes to the delivery of the program s vision by developing, implementing, coordinating and monitoring administrative activities with district and external stakeholders. This is a permanent, 12 month, Out of Scope, Level 6, full-time position with a salary range of $72, $90, to commence August 19, Primary Duties and Responsibilities include: Responsible for Metro operations and administration and coordination of all extracurricular activities for the Association including, but not limited to, scheduling of athletic events, booking venues, securing officials for respective competitions and coordinating Metro Championships and Provincial Championships as required; Develop and maintain relationships with key stakeholders including principals, teachers, coaches, athletic directors, parents, Sport Associations, Sport Officials Associations and community parks and recreation department representatives; Collect, maintain, update and analyze data related to event results and league standings; Receive event entries, confirm registrations and oversee the information for the Edmonton Zone of the Alberta Schools Athletic Association; Assist with the identification of effective operating practices, communication protocols for all stakeholders, tracking and following up with contacts, and preparing required reports; Monitor budget, review invoices and track expenditures; Maintain the integrity of the Association and ensure leagues are governed with the Constitution to provide fair play and equal opportunity for all students; Monitor and supervise Facilitator, High School Athletics. Qualifications: Degree or diploma in an area related to sports administration, recreation or related areas, plus 5 years of directly related experience including decision making and working within strict deadlines is required; Knowledge of sports scheduling and school related sports; project management principles; presentation and instructional techniques; Metro operations, objectives and business plans; Knowledge of basic accounting principles and financial policies and procedures; General knowledge of the educational system, community recreation services and a range of sports facilities; Strong needs assessment, consultation, problem solving and analytical skills; Excellent collaboration, consensus building, conflict resolution and facilitation skills and the ability to establish and maintain partnerships; Strong written and oral communication, presentation skills and the ability to present information to a varied audience; Knowledge of Microsoft programs including Word, Excel, Outlook and databases; Coaching in the amateur sport system. A complete job description is shown below.

2 JOB IDENTIFICATION: Incumbent: Supervisor s Name: Location: St. Anthony s Working Title: Manager, High School Interschool Athletics Requested Classification Level: 6 Supervisor s Working Title: Department: Learning Services Program: High School Interschool Athletics (Metro Edmonton High School Athletic Association) PRIMARY FOCUS/OVERALL ACCOUNTABILITY: Provide a brief summary of the job, covering the main responsibilities, the framework within which the job has to operate and the main contribution to the organization. The job is responsible for daily management of all aspects of the High School Interschool Athletics within the Metro Edmonton Area (14 School Districts 51 schools) The Association offers inter-school leagues in 14 different sports for both male and female athletes. The Association serves its 51 member schools, including Principals, Athletic Directors, over 1000 coaches, 750 teams and 10,000 students. Incumbent performs all duties as required of a Manager in ensuring the successful operations of the Association. The job is responsible for ensuring fair play and equal opportunity and maintaining the integrity of the Association and the Association Constitution. JOB RESPONSIBILITIES AND ACTIVITIES: Normally a job has four to eight core responsibilities, each of which shows what the job is accountable for, within what framework, and what the added value is. For each responsibility, approximately four major activities should be described. List the core responsibilities in ascending order of importance. 1. Responsible for Metro operations including administration and coordination of all extra-curricular activities of the Association including preseason coaches meetings, scheduling athletic events, booking venues, securing officials and coordination of Metro Championships and Provincial Championships as required. 2. Develop and maintain relationships with key stakeholders including Principals, Athletic Directors teachers, coaches, parents, Sport Associations, Sport Officials Associations and Community Parks and Recreation Department representatives. Is the liaison between the Metro Association and all parties involved with high school interschool athletics. 3. Collect, maintain, update and analyse data related to event results and league standings and maintain a current and informative website for the Association. To maintain a readily accessible data base for effective administration and decision making as may be required by participating School Districts. 4. Confirm eligibility of athletes, receive event entries, and oversee the information for the Edmonton Zone of the Alberta Schools Athletic Association. Is the Edmonton Zone Secretary and represents the Zone at the Alberta Schools Athletic Association Membership Meetings as a voting delegate. Hosts Provincial Championships as required by the ASAA. 5. Oversees the keeping of a record of all members and oversees collection and receipt of annual membership fees. Maintains all minutes of annual general meetings of the association and all documents pertinent to the operations of the Association. 6. Maintain the integrity of the Association when dealing with problems, concerns, protests or appeals arising from high school athletics. Consult, develop and implement policies for the Association. The Manager is a non-voting ex-officio of the Executive Committee. Submitted March,

3 JOB RESPONSIBILITIES AND ACTIVITIES: Normally a job has four to eight core responsibilities, each of which shows what the job is accountable for, within what framework, and what the added value is. For each responsibility, approximately four major activities should be described. List the core responsibilities in ascending order of importance. 7. Participate in strategic planning, providing a leadership role with stakeholders in the development of best practices, standards and systems supports. 8. Schools representative on the field user committee and aquatics user committee which includes attending monthly meetings, representing the schools best interests in booking of facilities and booking of necessary facilities for competitions. 9. Manages and maintains an effective system of financial control systems. Maintains the budgets of the Association and ensures accurate accounting and financial records of the Association including maintaining bank accounts, bank statement reconciliation, financial statements, invoicing and collection and payment of all fees. PROBLEM SOLVING: Describe difficult or challenging situations the position is typically expected to solve; the degree of originality of the solutions; assistance available; and any problems or decisions that must be referred to a supervisor for resolution or approval A school has played an ineligible player on their team for the entire season and it comes to light just before playoffs. A school practices out of the seasons of play and another member school reports them. An official ejects a coach or player and writes up the coach or player for unsportsmanlike conduct. Two schools complain of unsportsmanlike conduct by the other school during a game. ORGANIZATIONAL DATA: Identify any measurable areas upon which the job has either direct or indirect impact. Measures that may be included are: number of staff supervised, annual operating budget, number and size of projects, clients served or any other significant values. Include examples that indicate the size of the job. Attach a complete Organization Chart that includes supervisor, peers, direct reports and staff. The Metro Athletic Association has 51 member schools from the Edmonton and Metro Edmonton area. 15 Interschool leagues are offered by the Association and the Association is responsible to its 51 member schools, over 1000 coaches and 10,000 students. The Association has an annual operating budget for which the Manager is responsible for. The incumbent supervises one staff member classified as Facilitator. The incumbent is responsible for monitoring and supervising the Facilitator and providing guidance, work experience and knowledge in the operations of the Association. The job has significant impact on 14 school districts as the incumbent ensures all member schools are in compliance with the Association Constitution. The incumbent ensures that the governing principles of the Association are maintained including ensuring interschool athletics supports the goals of schooling as identified by Alberta Education and that they be consistent with the philosophy of the School Districts and with the overall program of the individual schools. The incumbent ensures all leagues are governed within the Constitution to ensure fair play and equal opportunity for all students. The incumbent maintains good sportsmanship, integrity and good will within and between the member schools participating in interschool athletics. Submitted March,

4 REPORTING RELATIONSHIPS: Identify the jobs and the number of incumbents within each job that report directly to you. Provide a brief summary of each subordinate job s purpose. Job Title Job Responsibilities Facilitator, High School Athletics Assists the Manager on a daily basis with the administration and coordination of extracurricular high school competitions. Over 1000 coaches CONTACTS: Identify internal and/or external contacts such as co-workers, clients, stakeholders and partners. Indicate the nature and purpose of contact (i.e. to deliver information, present data, negotiate contracts, etc.) and frequency (daily, weekly, monthly etc.). Contact Nature and Purpose Frequency School Principals (51) District Staff Teachers, coaches and Athletic Directors (1000) Students and Parents (12,000 plus) Sport Associations (13) Other jurisdictions (14) ASAA and educational Sector stakeholders City of Edmonton, other community organizations, Edmonton Police Provide ongoing support as required to ensure successful interschool athletic program To collaborate in offering fair and equitable sport opportunities for students. To provide support and coordinate activities, resources and venue To obtain information and resolve problems To build partnerships and provide well-round services To collaborate on programming and acquire resources To provide and obtain information To clarify Association rules and resolve problems To provide and obtain information To provide input into initiatives and participate on Boards To network with organizations and collaborate on initiatives To work on collaboratively linking and support high school athletics To share best practices and resolve problems To build partnerships and provide well-rounded services To work collaboratively linking and supporting high school athletics Daily/Weekly Financial Services To obtain information and resolve problems Metro Executive/Lawyer Outside Stakeholders Officials Association Liaison with Metro Executive and Lawyer as necessary Post-secondary institutions to provide information and collaborate on high school athletic initiatives To build partnerships and work with the Associations to ensure successful athletic leagues. Submitted March,

5 Job Qualifications: Include a list of the most important knowledge factors, including knowledge about practical procedures, specialized techniques etc. Outline specific training that is needed to do the work and any occupational certification/registration required for the job. Include a list of competencies (skills and abilities) critical in performing the job. Knowledge and Experience Competencies Extensive knowledge related to sports administration, recreation or related areas, plus five years of directly related experience Knowledge of sports scheduling and school related sports Ability to guide, train, and consult on all aspects of high school athletics. Experience with decision making and strict deadlines Knowledge of MircroSoft programs including Excel, Outlook and databases Knowledge of research, data collection, analysis techniques Knowledge of records management principles and FOIPP Legislation Knowledge of project management, basic accounting principles; presentation and instructional techniques Knowledge of the MEHSAA operations, objectives and business plans General knowledge of the School Districts operations and business Knowledge of basic accounting principles and financial policies and procedures General knowledge of the educational system, inter-mural sports, community recreation services and a range of sports facilities Working knowledge of physical education principles and practices Strong organizational and project management skills and the ability to handle conflicting priorities Strong needs assessment, consultation, problem solving and analytical skills Excellent collaboration, consensus building, conflict resolution and facilitation skills and the ability to establish and maintain partnerships. Strong team skills and the ability to work independently Strong research and technical writing skills Strong written and oral communication, presentation skills and the ability to present information to a varied audience Strong problem solving skills and the ability to be flexible Ability to work with a varied group of stakeholders Ability to pay attention to detail while working under specific timelines Ability to ensure confidentiality Submitted March,

6 Submitted March,

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