CANADIAN COLLEGIATE ATHLETIC ASSOCIATION HOSTING MANUAL Edition

Transcription

1 HOSTING MANUAL Edition

2 Contents PART ONE BACKGROUND MATERIAL Introduction Background Canadian Collegiate Athletic Association Member Conferences The Championships The Teams PART TWO THE BID Bid Procedures Bid Criteria & Hosting Commitments Bid Package Bid Timelines PART THREE HOSTING THE SUCCESSFUL CHAMPIONSHIP 24 Host Committee Critical Path Tournament Operations Finances & Insurance Facilities Travel Accommodations Banquet & Ceremonies

3 Marketing & Sponsorship Promotion & Media Coverage PART FOUR POST CHAMPIONSHIP Post Championship APPENDICES

4 PART ONE BACKGROUND MATERIAL INTRODUCTION BACKGROUND CANADIAN COLLEGIATE ATHLETIC ASSOCIATION MEMBER CONFERENCES THE CHAMPIONSHIPS THE TEAMS

5 BACKGROUND MATERIAL Introduction Bidding, obtaining, organizing and staging a Canadian Collegiate Athletic Association national championship can be a very rewarding experience for any institution. National championships are the CCAA's premier events, giving conferences a chance to showcase their top student-athletes. Hosting a national championship can provide the host community and institution with a lifetime of memories as well as other significant rewards, such as: a) promoting a greater awareness of your community and the unique talents and resources of local volunteers and sponsors; b) providing student-athletes from the host institution with a chance to match their abilities against the best in Canada, and, by doing so improve the long-term growth of the sport in the institution; and c) providing an opportunity to bring significant public exposure and financial rewards to your department, institution and community. The information found on the following pages has been developed to provide as much assistance as possible to institutions wishing to host a national championship. The information you will review is a reflection of CCAA's commitment to continue to provide guidance and leadership to all host committees interested in staging a national championship event. The information is intended to provide host committees with an outline of their roles and responsibilities. This document will be updated annually. Background To help continue the tradition of great events, the CCAA has developed this hosting manual. This document will answer common hosting questions and provide details on the various aspects of the Canadian Collegiate Athletic Association national championships. The purpose of this hosting guide is to make hosting information more accessible by putting all hosting practises together in one place. Contained within text boxes throughout the manual are exceptional practices from past hosts. These are not hosting minimum standards but ideas for you to consider if you have the wherewithal to do so. Information has been provided so that you can find what you need quickly and easily. Throughout the hosting guide, references to the Canadian Collegiate Athletic Association's Operating Code have been included to introduce you to some of the more formal procedures and guidelines involved in CCAA national championships. See CCAA web site for annual Operating Code. Telephone and addresses for all CCAA staff members are also online. 5

6 Canadian Collegiate Athletic Association The CCAA is the national governing body for college varsity sport in Canada. The CCAA is the largest intercollegiate sport organization in Canada with 100 member institutions. OUR MISSION The Canadian Collegiate Athletic Association enriches the academic experiences of student-athletes by providing leadership, programs and services that foster development through high level competitive opportunities in intercollegiate sport. OUR VALUES We believe that intercollegiate sport enhances the total student educational experience. We foster the pursuit of academic success and athletic excellence We believe in collaboration and being a contributing partner in the development of sport in Canada We are committed to the principles of integrity, fair play, equity and diversity. GUIDING PRINCIPLES We are student-athlete-centered We promote respectful relationships We act with integrity and strong leadership We enhance our brand We are fiscally responsible Responsibility of CCAA in the Conduct of a National Championship The CCAA shall support national championships in the following way: Approve championship bids Determine the playing regulations and policies that guide the national champioship Provide hosting guidelines and minimum standards to host Assistance with circulation of information regarding the event; Assistance with promotion and public relations; Assistance with national media coverage; Assistance with securing national corporate sponsorship; Assistance with air travel arrangements; Assistance with the tournament's technical components; Assistance with distribution of results to media and CCAA member institutions; Providing on-site CCAA personnel to assist; Conduct an evaluation process of each championship to provide legacy to future hosts. 6

7 Member Conferences The Canadian Collegiate Athletic Association was created by and is the embodiment of five (5) Member Conferences: The Atlantic Collegiate Athletic Association representing institutions in Nova Scotia, New Brunswick and Prince Edward Island; The Réseau du sport étudiant du Québec representing institutions in Quebec; The Ontario Collegiate Athletic Association representing institutions in Ontario; The Alberta Colleges Athletic Conference representing institutions in Alberta and Saskatchewan; PACWEST representing institutions in British Columbia. These associations are key partners in CCAA national championships. All institutional membership is held through recognized Member Conferences. Member Conferences send their teams to the national championships and approve all national championship hosting bids before they are sent to the CCAA. Responsibility of MCs in the Conduct of a National Championship Member Conferences shall provide a commitment regarding participation at national championships at the Annual General Meeting or December Semi-Annual Meeting prior to the events. Note: Invitational championships do not require conference commitment to date. Withdrawal of the commitment to participate will result in disbarment of that conference in the particular sport of not more than two (2) consecutive years after the tournament from which it withdraws and shall be subject to a maximum fine of $5000. If a conference withdraws from participation in a CCAA national championship in a particular sport, that conference must make an application to re-enter competition in that sport at the board of directors meeting 1.5 years prior to and be approved at the Annual General Meeting preceding the desired competition. Regional Championship Dates a) MCs select dates for regional championships, which allows a minimum of 9 days between regional championships and CCAA Level 1 national championships. MCs who do not allow this minimum of 9 days will be fined $500. All regional representatives who shall be competing in the national championships shall be declared by the member conference to the host and the CCAA Executive Director at least 9 days prior to the first day of competition. b) MCs select dates for regional conference championships, which allow a minimum of 8 days between regional conference championships and CCAA open national championships. MCs who do not allow this minimum of 8 days will be fined $500. The date that teams must send their registration to participate in an open championship is 8 days prior to the event. Recognizing Sanctions Conference convenors/mcs must report any infractions, suspensions, card, or other extenuating circumstances from their regional championships to the CCAA office and to the CCAA sport specific convenor immediately following their regional finals. Any suspensions placed upon a member team, individual player, or coach, by a member conference or provincial and/or national sport governing body 7

8 shall be recognized by the CCAA. Similarly, any sanction placed upon a member team, individual player or coach by the CCAA shall be recognized by member conferences and is expected to be respected by provincial and national sport governing bodies. Right of Refusal for Hosting a National Championship If the MC is offering that sport within their conference and decline their hosting agreement responsibility not less than 2 years prior to the event, then the championship shall be open for bids at the following CCAA semi-annual meeting. A conference who "passes" on their turn to host a sport according to the CCAA hosting grid will forfeit their chance to have a wildcard in that sport for that Championship. In the event that an MC provides written commitment for hosting a national championship, accepted by the CCAA Annual General Meeting and subsequently withdraws that commitment, that MC shall be subject to a fine of $2,500. The CCAA executive will determine the percentage of the $2,500 fine, if any that would be split between the CCAA and the new host. In the case of open championships, institutions are open to bid currently and West-East rotation is being developed. DVD/ Online Archived Video Exchange Policy for Men s and Women s Basketball and Volleyball Conference championship hosts are required to record the gold and if necessary bronze medal regional championship games for their first round opponent at nationals. 8

9 The Championships Canadian Collegiate Athletic Association holds a total of ten National Championships annually. They are in the following sports: Men s Soccer Women s Soccer Golf Cross-Country Running Badminton Men s Volleyball Women s Volleyball Men s Basketball Women s Basketball Curling These events are hosted at various times throughout the academic school year. However, from time to time deviations must be made for a wide variety of reasons. For example, when the Canada Games are held, the CCAA avoids holding national championships simultaneously with the Canada Games. For this reason, the dates of CCAA Badminton National Championships are generally moved ahead or back one week in the year of the Canada Summer Games. The hosting grid is updated bi-annually; see CCAA web site for the current version. Hosting Grid Principles 1. The hosting grid will be reviewed annually and approved at the AGM particularly with semipermanent site allocations or withdrawal of conferences to host. 2. Each sport shall attempt to alternate hosts East to West each year. 3. Once a hosting assignment is completed on the grid: the MC will not receive the same sport hosting assignment for at least another two years. 4. No MC shall host more than 3 sports in any given year (i.e., women s basketball and men s basketball are considered 2 sports). 5. No MC shall sit out of the hosting grid for more than 1 consecutive year as assigned. 6. A semi-permanent site can be inserted into the hosting grid at anytime (upon approval at AGM). The CCAA shall receive semi-permanent (2 year) bids (2) years prior to hosting. Should no bids come forward, hosting responsibility will revert to the hosting grid. (See Article 9 Section 3 for Application for Permanent Site Host in CCAA Operating Code 7. A conference who "passes" on their turn to host a sport according to the CCAA hosting grid will forfeit their chance to have a wildcard in that sport for that championship. 8. Hosts have the flexibility at the time of bidding to choose either Saturday or Sunday as the championship final day in level 1 CCAA sports. 9

10 The Teams Team Selection Format 8-teams for Volleyball and Basketball Guiding principles for fill process for national championships Conference Champion earns one (1) spot. Host Conference earns one (1) spot - which is normally filled by the Host Team. Exceptions include: - If the Host team wins the MC Championship title the host conference spot is filled by the second place team - At anytime, at the host s request, the MC may recommend that the 2 nd place team fill the host position when a host team is very weak Wild cards No conference may fill more than two (2) spots. All participants including wildcards are considered under the travel equalization formula. 8-teams for Soccer Guiding principles for fill process for national championships MC Champion earns one (1) spot. Host Conference earns one (1) spot - which is normally filled by the Host Team. Exceptions include: - If the Host team wins the MC Championship title the host conference spot is filled by the second place team - At anytime, at the hosts request, the MC may recommend that the 2 nd place team fill the host position when a host team is very weak Wild cards No conference may fill more than two (2) spots. All participants including wildcards are considered under the travel equalization formula. Golf and Cross Country Running Guiding principles for fill process for national championships Open golf championship will accept a maximum of 114 golfers consisting of 15 men's teams, 10 women's teams and 9 individuals who have met all the eligibility requirements for the event. Upon completion of the team registration process, individual entries will be accepted. Cross-Country Running will accept up to 25 men s team and 25 women s teams. Responsibilities of Participating teams to National Championships Prior to Championships: Conference champions shall supply to host convenors the following upon request: (i) player information (ii) team photograph (iii) institution logo 10

11 Teams who attend national championships and who have not submitted the above information by the date required by the host may be subject to a $100 fine. Contact the national travel agency to finalize transportation. During Championships: All participating teams must identify a head of delegation, who will be an official representative of the institution/conference. The head of delegation s responsibilities include but are not limited to: Ensuring all traveling representatives have reviewed the CCAA Code of Ethics/ Participating Team Responsibilities/ and have been made aware of the behaviour/ conduct expectations of the CCAA, the MC and their institution, both on and off the court (field) prior to, during and following the championship. Attendance, with the coaching staff, at the coaches meeting. Failure to attend shall result in a $100 fine payable to the CCAA. Providing to the host and host hotel front desk, a cell phone number at which the Head of Delegation can be reached for the duration of the championship. Actively assisting host and CCAA personnel with the orderly conduct of the national championship. It is required that institutions attending the event stay at the designated host hotel. Coaches must insist on being assigned to the same floor as their team when booking rooms. Bookings must be done before the host s established deadline date. Teams who do not stay at the host hotel shall be subject to a fine of $500/ team. Provide adequate medical and liability insurance for participating teams and individuals via their respective institution or conference and in accordance with their institution or conference policy regarding insurance. Attend the coaches' meeting (coach and head of delegation) at the date and time announced. Failure to attend shall result in a $100 fine payable to the CCAA. Upon completion of the meeting and prior to the team s first game, the coach must meet with his/ her student-athletes to clarify roles, responsibilities and obligations. As per the CCAA Code of Ethics provided at the coaches meeting. Participating teams must bring to the championships a cheque for their accreditation fees. This cheque is to be given to the host at registration/accreditation if not already received. Failure to do so may result in a fine of $100 to the offending institution(s). Teams and/or team representatives, as per host s request, are required to attend the media conference, awards banquet and closing ceremonies. Failure to do so will result in a fine of $200 assessed to the offending team(s). Coaches are responsible for their student-athletes actions. Coaches and/or official college representatives must be available at all times to intervene if needed. If not in the vicinity of the team, a contact number must be left with the hotel front desk. Failure to do so may result in a $100 fine for the offending institution(s). 11

12 The CCAA does not permit the consumption of alcohol and or illicit drugs by teams, including coaches, at the CCAA competition site (includes golf course and club house for golf); during or prior to the CCAA national championship. Athletic Directors and/or college delegates are responsible to educate/ present the CCAA expectations of behaviour and conduct of all participants at CCAA national championships. The athletic director will outline athlete/coach decorum for all tournament activities including opening/closing ceremonies, awards banquet and proper behaviour at all venues. Student-athletes and coaches are expected to act responsibly as a representative of their institution and the CCAA. It is strongly recommended by the CCAA that there is no alcohol consumption in TEAM BEDROOMS. Institutions shall be held responsible for any damages, which have been proved to be caused by their representative, and/or associated persons during the national championships. The institutions shall be responsible for payment of any resulting costs. Institutions who do not reimburse damages shall be deemed members "not in good standing" Following the event: Submit the completed tournament evaluation form within two (2) weeks following the end of the national championships. Failure to do so shall result in the college (or, in the case of badminton, the regional coach) being assessed a $50 fine. 12

13 PART TWO THE BID BID PROCEDURES BID CRITERIA - HOSTING COMMITMENTS BID PACKAGE BID TIMELINES

14 THE BID Bid Procedures The following steps will assist with the preparation of a bid submission: FEASIBILITY PHASE The initial step of any hosting endeavour is the feasibility phase. This phase allows the hosting group or organization to sit down and take a long hard look at the event and whether or not it makes sense to host it. The CCAA suggests forming a committee to perform this task, with members from a wide range of backgrounds to maximize expertise and experience. The committee should look at the event specifications (from the CCAA and the host committee's perspectives) and then examine each of these areas: Facilities, both existing and planned; Community infrastructure (transportation, accommodations, etc.); Human resources (staff and volunteers, including recruitment and screening); Finances (revenues and expenses). Your local tourism bureau can be of great assistance in preparing your bid. While each tourism bureau can offer different services, the following are some common services: Preparation of bid. Assist with a hotel search and rate summary. Assist with a ground transportation search and rate summary. Liaise with hotels and city officials. Provide event media assistance. Assist with promotion of the event on their website and calendar of events. Provide materials for promotion and event participants such as: maps of city, brochures of city, city pins, posters. In addition, getting the support of your city or local government for your bid will greatly assist the host committee in planning and hosting a cational championship. This can ensure that any services or products required from these departments are handled in a timely manner. BID PHASE The first step, the feasibility phase, should have convinced the host bid committee and the institution that it could host the event successfully. The bid phase should place the host bid committee in a position where it can convince their member conference and the CCAA that the committee and institution can host the event successfully. Support from the institution and conference is required and a letter of support from the institution s president and the conference president will be required as part of the bid application. 14

15 The CCAA strongly urges host bid committees to make their intentions known to the CCAA at this point to allow the CCAA to assist the committee with its work. The following general principles will assist with the preparation of a bid submission; 1. CCAA national championships are the property of the CCAA. 2. National championships are contracted to event hosts. Hosts are in partnership with the respective MC and the CCAA in providing championships. The contract must provide enough flexibility for the host to operate a financially successful event, while at the same time protecting the interests of the CCAA and its partners. 3. Championships hosts will NOT be responsible for city-to-city travel costs of participating teams. These costs will be covered by the CCAA Travel Equalization program and by participating teams. (see Travel Policy Article 10 Section 3 in CCAA Operating Code) 4. The championship format, game times and practise facility requirements can be found in the CCAA Operating Code (Article 13 Playing Regulations). Playing regulations are updated annually. 5. The CCAA endorses and enforces the use of French and English as its official languages. Please refer to Official Languages found in next section under Bid Criteria and Hosting Commitments or Article 7 Section 9 in the CCAA Operating Code Exceptional Practice John Abbott 2013 Men s Basketball Area of Excellence: Preparations Ask your host teamstudent- athletes their expectations regarding a national championship. Their opinions regarding the banquet, souvenirs, etc. can be a helpful brainstorming session. The following are the steps that must be followed in submitting a bid for a CCAA national championship: 1. A MC wishing to host a CCAA national championship as per the host grid shall apply in writing through the workbook conference confirmation of hosting 2 years prior to the event. Note: in order to host a CCAA national championship in any sport, the host conference must have been a participant at the previous year s CCAA national championship. 2. Potential hosts for CCAA national championships must submit their completed bid application package to their regional association for their review and approval. 3. All bids shall adhere to the hosting bid package and Criteria for Evaluation (see Appendix XXI) and must be forwarded electronically to the CCAA office by May 1st of each year for fall sports, for final approval at the Annual General Meeting; and by December 1 st of each year for winter sports, for final approval at the Winter Board Meeting. Approval of a bid shall be by the voting membership, for a minimum of two (2) years hence. 4. Upon receipt bids will be circulated electronically to the bid selection committee. The bid selection committee will include: VP programs, national convenor, VP marketing and/or one executive member. 15

16 5. The bid selection committee will review the bid using the Criteria for Evaluation (Appendix XXI). Bid selection committee conference calls will be set in December for winter Sports and May for fall sports. Bidding institutions representative(s) will be included on the call to answer selection committee questions and to highlight information. 6. The Bid Selection committee will then make a recommendation to the CCAA board of directors at the respective Winter Board Meeting (winter sports) or Annual General Meeting (fall sports) for ratification. 7. Championship hosts will be formally announced by CCAA following the respective Winter Board or Annual General Meeting. 8. Two copies of the CCAA/HOST agreement must be signed by the CCAA, the successful host institution s president and athletic director immediately upon receipt. One copy is to be returned to the CCAA office. 9. The CCAA board of directors reserves the right to withdraw a hosting privilege if CCAA host does not comply with host responsibilities Unallocated CCAA national championships will be opened to formal host applications until June 1 st, at which time the bid selection committee will review the applications received and make their recommendation to the CCAA board of directors for ratification. The CCAA will announce the hosts after the board meeting. If any CCAA national championships still remain unallocated, applications will be received on a first come, first serve basis, at which time the bid selection committee will review the application received and make their recommendation to the CCAA board of cirectors for ratification. The CCAA will formally announce the host. At its sole discretion, the CCAA board of directors has the right, after consultation with the bid selection committee, to move, change, or cancel any championship. CCAA national championships shall be awarded: To a CCAA member in good standing. With consideration of the overall quality of the formalized application package. With consideration of financial implications to all parties involved in the event. 16

17 Bid Criteria & Hosting Commitments The following are the hosting criteria and commitments for a Canadian Collegiate Athletic association National Championship. The Host will be expected to sign a contract agreeing to these minimum criteria. The bid should indicate the bid committee's agreement and ability to meet these criteria. The CCAA is always seeking creative proposals that would serve to enhance the event s image and increase the profile of the championship. All enhancements to these criteria will be considered in the bid selection process. Technical Facilities (competitive and training) and equipment as specified by the national sport governing body, must be exclusively available for practice and competition for the duration of the championship. Alternative plans in case of inclement weather must be in place for outdoor activities. Facility and access to facility must be suitable for televising. Information on hotels of comparable quality and proximity to the facility should be made available to participants. Recommend officials and media stay in separate hotel from teams. Host should also list restaurants and proximity to venues. Affordable transportation must be available (shuttle, rentals, etc.). Adequate facility to host awards banquet as well as the ability to attract sponsorship for it. Adequate facility for the coaches meeting. Adequate facility for drug testing. Availability of sufficient staff/volunteers, in order to effectively manage all areas of the championships. Access to qualified officials as stipulated in CCAA regulations (includes minor officials). Team competitive history, conference competitive history in sport. Geographic location - fiscal considerations re: travel costs Publicity and Public Relations: Host's strategies for promoting the championship. Production of poster and program. Adequate space for press conferences and availability of a media room. Proven media support Host must accept CCAA webcasting requirements Potential spectator base (potential gate). Proven community and fan support. Attendance history and potential. Profile of institution's program in the community. Host must provide service in both official languages (French - English) in particular at the ceremonies and a bilingual team host. Medical Necessary medical personnel. Necessary medical facilities and equipment. 17

18 Financial (Financial Report attached to Bid Form) Provide budget (fundraising, grants etc.). Ability to meet financial responsibility of hosting (guarantees to CCAA and teams). Insurance coverage for the event. Operational/Administration Organizing committee structure includes institution and community involvement. Proven organizational expertise (past events). Corporate involvement. Community buy in, municipal support. Conference and Provincial Sport Organization support. Official's Association support. Athletic Directors or a host committee member hosting a national championship must attend the previous year s national championship for the full duration of the event in the respective sport they are hosting. Some exceptions apply. Marketing The host must accept sponsorship policies and relevant CCAA licensing policies. All Grid and Semi-Permanent Site hosts will be expected to pay the CCAA an upfront licensing fee. All gate and sponsorship revenue will remain with the host. Licensing Fee Structure: Men s basketball $7500 Women s basketball $7500 Men s volleyball $6000 Women s volleyball $6000 Men s soccer $2500 Women s soccer $2500 The host will obtain the best production qualify to secure a video of the gold medal game. The host will purchase from CCAA souvenir supplier when one is available. The host will respect all national sponsors approval from Marketing Committee The host will guarantee CCAA advertisement space in programs The host will guarantee complimentary tickets for sponsors The host will guarantee twelve (12) complimentary banquet tickets. CCAA will cover additional tickets, if requested. The host will guarantee minimum seating for championship medal game and championship play as follows: SPORT Min. Seating for medal games Min. seating for other games Men s basketball Women s basketball Men s volleyball Women s volleyball Men s soccer Withdrawal of Hosting Privilege The CCAA Board of Directors reserves the right to withdraw a hosting privilege if CCAA host does not comply with host responsibilities. 18

19 Breach of Hosting Agreement A fine may be assessed to any CCAA national championship host for any failure to adhere to the provisions of the CCAA hosting agreement. This may include but is not limited to: failure to service CCAA sponsorship agreements; violation of the official languages policy; failure to conform to hosting requirements regarding print and promotional materials etc. The fine shall be a minimum of $500/incident up to $2000/incident. Any host shall retain the opportunity to appeal the fine as per Article 7 Section 4 Item 4.16 Appeal of Fines. Official Languages The CCAA is committed to complying with the spirit and intent of Part IV of the Official Languages Act of Canada when offering or providing services to both its external and internal constituents. The policy applies to the CCAA and all its activities including national championships. In respect to national championships, the CCAA will ensure that the organizing committee has committee members and volunteers at the event that are able to communicate in both English and French. Materials, events, functions and other communications at national championships will be subject to the guidelines contained in the OFFICIAL LANGUAGES - HOSTING REQUIREMENTS. Basic information for bids and reports will be developed by the CCAA to streamline this process and reduce potential costs to hosts in meeting this language requirement. OFFICIAL LANGUAGES - HOSTING REQUIREMENTS The following is the minimum standard for each host resource and/or activity. Tournament Package/Event Bulletins Includes all championship information and details provided to institutions and participating teams; All tournament packages require translation Event Poster To be completely bilingual including: Event title and logo; Logo - Host must incorporate both CCAA and ACSC; Sport title, gender and month must be presented in both English and French; All location and time information; The Canadian Collegiate Athletic Association must be written in full in both official languages; and Title To ensure consistency in both English and French, CCAA will establish specific titles for each CCAA national championship. Event Program To be completely bilingual including: All welcome messages; Cover; Schedule and information surrounding special events tournament draw/schedule and related text; To ensure consistency in both English and French, CCAA has developed a glossary of terms for information surrounding tournament draw, schedule and special events; and 19

20 Title To ensure consistency in both English and French, CCAA will establish specific titles for each CCAA national championship. Opening/Closing Ceremonies Welcome and introductions Medal presentations Banquets/Receptions/Awards Ceremony Welcome and introductions; National anthem Invitations and banquet program Awards banquet scripts should be presented in both English and French. Team Hosts If teams are supplied with team hosts, the individual should speak the language of the institution s choice. Web Site The website will be in French and English - to include, for example, the home page, contact information, directions, tournament draw/schedule, results, pre-championship information and press releases and general information. Items prepared for immediate presentation on the website such as game summaries and press releases during the championship may be excluded from this requirement, however, host institutions are encouraged to present this material in a bilingual manner where possible. To ensure consistency in both English and French, CCAA has developed a glossary of terms for information surrounding tournament draw, schedule and special events. Games/Matches National anthem; Announcers should announce teams in their preferred language All announcements should be bilingual, at the exception of play-by-play and/or time sensitive announcements. Ensure a bilingual member of the host committee be present at scorers table. Coaches Meeting The following documents are provided both in English and French: o Agenda o Official evaluation forms o Tournament evaluation forms o MVP All-Star forms To ensure that there is a bilingual Host committee member/or designate at meeting. Banquet Program All content on program cover. Schedule of events Award titles (i.e Coach and player of the year etc.) 20