Social Media/Communications Committee

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1 Social Media/Communications Committee The Social Media/Communications Committee is responsible for using social media as a means to connect and engage members, grow the membership base, increase non-dues revenue, and position PHRA as the go to HR resource in the Pittsburgh region. The Social Media/Communications Committee is responsible for managing a forum where members can regularly connect and interact on social networks, ultimately raising the profile of PHRA through the use of social media to market events and membership. o Continue to research and review other associations use of social media. o Types Facebook, Twitter, Linked-In, YouTube, Google+, internal communities, etc. o Uses marketing, member engagement, event follow-up, education, non-dues revenue generation, etc. o Polices/procedures open or closed groups, legal issues, accountability with staff/volunteers, etc. o Best practices and lessons learned. o Other items as identified by the committee. o Evaluate PHRA s current use of social media and member participation / interest in social media. o Maintain a strategy (to include vision, goals and objectives) for PHRA s use of social media and implement that strategy. o Provide high quality articles for the Perspectives newsletter to educate members on and promote member use of PHRA s social media platforms. o Work closely with all committees to keep abreast of upcoming PHRA events, programs, member benefits and emerging trends, and leverage social media to communicate these activities. o Proactively engage members in the use of social media by posting regular discussion topics. o Respond to comments and inquiries posted on PHRA social media sites to the best of your ability. If it is a complaint or negative feedback it must be passed onto PHRA staff prior to a response being made. o Proactively engage HR professionals outside of the membership.

2 Conference Committee PHRA offers HR practitioners and business leaders a unique opportunity to participate in a conference that brings together thought-provoking keynotes, relevant concurrent sessions and useful resource partners. While the coordination of the conference begins shortly after the end of prior year s, the actual activities that go into the building of it are more finite and spread out. There are many opportunities for planners, doers, short and long-term commitments. The PHRA Executive Committee Site Selection o The Executive Director will select the conference venue to be approved by the Executive Committee. Programming o Work closely with and under the direction of the Executive Director. o Determine a theme for the conference. o In partnership with the Learning and Professional Development Committee review proposals and select topics based on the member interest survey. o Slot presentations into the schedule. o Proactively engage members in the use of social media by submitting regular conference related discussion topics to the social media committee. Exhibits o Seek vendors to participate at the conference. o Develop communications with the vendors - surveys to get input, s to keep them informed, etc. o With the Executive Director, help prepare the exhibitor packet that will go out to all vendors. o Event day assistance - ensure vendors have what they need and seek feedback throughout the conference. o Create and implement the exhibitor game. Sponsorship o Solicit sponsorships for the conference. Develop list, contact them, secure them. o Write sponsor request letter. Develop potential sponsor list. Distribute letters and make phone calls. o Help sell brochure ads and bag inserts. PHRA Booth o Work with the Membership and Diversity Committee to ensure a PHRA informational booth is set up with representatives at the conference. Marketing o Help the Social Media Committee develop content promoting the conference. Help write information about the sessions and press releases. Help write articles for Perspectives.Promote the conference at chapter meetings, state council members, and At-Large Members as well as any other possible attendees. Set-up and Tear-down o Assist with on-site responsibilities prior to the start and at the conclusion of the conference. o Event Registration Management. o Make sure conference runs smoothly.

3 Learning & Professional Development Committee This committee is responsible for satisfying the intellectual hunger HR professionals have to increase the breadth and depth of their knowledge, whether in a specific HR skill set or more general business acumen. By identifying member educational needs, the development and coordination of monthly educational programs, and the coordination of the HRCI certification preparation classes, the LPD Committee gives the Association s members one of the few consistent opportunities in the city to engage in learning specifically geared toward their professional lives. Program Development o Seek high quality educational programs/speakers for PHRA. o Keep abreast of emerging HR related trends. o Review presentation proposals and select quality programs. o Create a programming calendar of events to include on an annual basis: o Fall/Spring Certification Class o Fall/Spring Breakfast Series o Monthly Offerings o HR 101 o HR Energy Summit o Strategic Workshop o Attend monthly offerings and serve as the committee ambassador by introducing the speaker, collecting speaker evaluations and creating a review of the session to be published in Perspectives. o Seek book reviews from members that support emerging HR trends to be published in Perspectives. o Proactively engage members in the use of social media by submitting regular programming related discussion topics to the social media committee. Certification (Co-Chair) o Work with PHRA staff to ensure recertification credits are applied for and granted to programs. o Provide information about recertification to members, including information about changes in recertification requirements, change in exam policies, changes in cost of exam, etc. o Recognize members who have passed the test in the On the Move section of Perspectives. o Coordinate a certification prep class in the fall and spring. o Recruit, interview and train facilitators. o Organize and manage the class schedule by assigning module facilitators and back-ups. o Communicate with instructors and students throughout the series pertinent information. Legislative Updates (Co-Chair) Monitor state and local government activities and provide timely information on public policy issues to the committee. Develop and support workshops and seminars that address public affairs issues. Promote within the chapter increased knowledge and activities for influencing legislation. Write regular legislative updates for Perspectives. Participate in the SHRM Government Affairs Core Leadership Area conference calls and webcasts.

4 Membership & Diversity Committee Beyond the desire to bring new members to the Association, this committee also works toward identifying ways to make the PHRA an inclusive organization, to diversify membership and leadership, and to serve as a liaison between PHRA and the national SHRM association. By conducting new member orientations, monitoring satisfaction of current members, and identifying opportunities to partner with other professional groups, the Membership and Diversity Committee helps to educate members about the Association s benefits as well as evaluate efforts to reach its constituencies. Membership o Work closely with and under the direction of the Member Services Manager. o Help the Member Services Manager respond to requests for information about membership through telephone calls, personal contacts, and correspondence. o Carry out ad hoc assignments (membership promotions, etc.) o Work closely with the Networking Committee to ensure PHRA is planning events for members, prospective members, students and early career professionals. o Obtain quarterly lists of At-Large Members (SHRM members who are not members of our chapter in our area) from the Member Services Manager. Use these lists to invite At-Large Members to join PHRA or come to events. o Obtain monthly lists of new members and welcome all new members to PHRA through phone calls. o Conduct New Member Orientations in conjunction with the Executive Committee. o Monitor the satisfaction of current members (through surveys, etc.) o Conduct membership telethons to reach out to expired members. o Proactively engage members in the use of social media by submitting regular member benefit related discussion topics to the social media committee. Diversity (Co-Chair) o Develop and distribute information and materials to chapter members to promote diversity in the workplace. o Identify minorities and other individuals with diverse backgrounds who might be interested in joining the chapter. o On an annual basis in conjunction with the LPD Committee host a Diversity Summit to inform members on the latest trends and best practices regarding diversity initiatives. o Coordinate efforts in developing diversity initiatives that can serve as models for other chapters. College Relations (Co-Chair) o Communicate with local faculty/colleges to provide classroom visits to discuss HR topics and the Chapter. o Act as mentor to college students seeking a career in HR. o In conjunction with the Networking Committee plan a fall or spring networking event for students.

5 Networking Committee The work done in any organization grows from the conversations and efforts of people outside of an individual s immediate sphere. The opportunities to promote ourselves as professionals come about through the relationships we have built. The Networking Committee expands professional boundaries by planning special events that showcase the talents and efforts of the Association s volunteers and members. Event Planning o Help plan and coordinate all networking events through out the year: o Student Networking Event (planned with support of College Relations Co-Chair) o 3 Meet Your PHRA Colleagues Events o 1 Charity Event o ECHR Speed Mentoring Event o Golf and Bocce o Holiday Social o Select locations for events and make arrangements with the venues. o Work with the Membership Committee to invite new members and assign them a seniored buddy for the event to act as a host upon their request. o Assist with planning events including entertainment, activities/games, decorations, etc. o Plan meals and refreshments within budget for all networking events. o Coordinate activities at the registration table, greet guests as they arrive, sell event raffle tickets or 50/50 and assure all financial transactions are recorded appropriately. o Assist with any other on-site duties during the event (set-up, clean-up, etc.) o Proactively engage members in the use of social media by submitting regular networking related discussion topics to the social media committee. Sponsorships o Assist with obtaining sponsorships for the event. o Ensure that all obligations to the sponsors are met. Marketing o Provide Member Services Manager with program details and write ups to include in member communications.

6 Engaging Pittsburgh: Its all about the People! The purpose of the Engaging Pittsburgh: It s all about the People! Committee is to increase regional awareness of high-performance talent management/engagement practices. The committee collaborates with a wide range of business and community leaders to identify outstanding practices, coordinate educational outreach, and foster support for the initiative. Nominations for the initiative are taken throughout the year. Finalists are announced in February and final awards are given at a recognition ceremony and dinner in March. The Engaging Pittsburgh: It s all about the People! Committee collaborates with other PHRA committees to enhance the nomination and recognition process. Site Selection o Select the site of the Awards Ceremony. Program o Select an emcee. o Develop the program outline. o Proactively engage members in the use of social media by submitting regular campaign discussion topics to the social media committee. Nomination Process o Update/change nomination form as necessary. o Organize distribution and marketing of nomination forms. o Select judges to be on the review committee. Sponsorship o Solicit sponsorships for the event. Develop list, contact them, and secure them. o Write sponsor request letter. Develop potential sponsor list. Distribute letters and make phone calls. Make sure sponsor agreement form is filled out and on file. Secure details and ensure payment is sent to or processed by PHRA Staff. Marketing o Help Social Media Committee develop communications about Engaging Pittsburgh: It s all about the People! Help write information for marketing pieces and press releases. o Help write articles for Perspectives. o Promote the Engaging Pittsburgh: It s all about the People! in any other way you can (through your own company, clients, acquaintances, etc.) Day-of Event o Arrive early to assist with on-site responsibilities. Make sure event runs smoothly. o Act as hosts for each finalist that will be in attendance at the event.

7 NEW Nominating Committee The President and the Nominating Committee will solicit nominations for Board positions from the Board and the members of the organization before the end of the second quarter. The Nominating Committee will then meet to review the nominations and to select the names of candidates for Board positions and present the slate to the Board for preliminary approval. If the slate is approved, the slate will be presented to the members with voting privileges for a vote. The PHRA Past President -Elect The PHRA staff o The Nominating Committee will be composed of a minimum of three (3) and a maximum of seven (7) members. o The Immediate Past President will chair the Nominating Committee. Should there be a vacancy in the position of Immediate Past President, then the Executive Committee will appoint a Nominating Committee Chair. o The President and the President-Elect will be members. o Prior to the first meeting of the Nominating Committee, the current President will appoint at least two (2) members of the Board and two (2) voting members of the Association to serve. o The Nominating Committee will serve for a period of one year commencing at the beginning of the Association's fiscal year. o The members of the Nominating Committee may not be considered for re-election to the Board or for election to an Officer position during the year in which they serve on the Nominating Committee. o Proactively engage members in the use of social media by submitting information regarding the nominating process to be posted by the social media committee.

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