Attendance Management

Transcription

1 Attendance Management User Guide Installation Login File Setup Machine Setup Company Master Department Master Category Master Designation Master Shift master Shift Pattern Master Leave Master Holiday Master Employee Master Upload Name in Machine Transaction Generate Shift Update Leave Register Transfer Leave Balance Manual Punching Manual Correction USB data Converter USB Converter SD Card Converter Online Data Transfer Real time Process Data Transfer Multiple Machine Data Transfer For Single Machine Daily Manual Process Monthly Process Salary Process

2 Report Daily Report Weekly Report Monthly Report Yearly Report Access Control Report Others Report Salary Report Administration User Manager Assign Rights Change Password Backup Utility Search Log viewer Calculator

3 Installation Double Click on Setup.exe

4 Click On NEXT Put User Name & Organization Name

5 Select Your Installation Location & Click on NEXT Now Click On Install

6 Real soft Installation Process (wait till Finish the Process) Click On Finish

7 Installation Process has finished Login Double Click on Realsoft Icon on Desktop ( Login window will come) User Name Password rss rss Put User name & password and Press Login

8 Main Menu File 1. Setup (Setup Menu is Software Configuration it is already set don t change anything in it) 2. Machine Setup (To Add Machine) (We can add multiple Machines with different Make)

9 Process to Add Machine Click On Add Button Put Machine No in 2 Digit (01, 02, 03..!) Put Machine IP Address Select machine Type (if have multiple Machine please keep IP Address & Machine Different) Put Password of machine (if any Password in your machine) Using DynDNS Click Checked Port will come itself when you will select Machine Type Now Click On Save Button After fill All Field Your Machine add Process has complete

10 Company Master Process to Add Company Click On Add Button Put Company ID (Should be in 2 Digit) Put Company Name We can add up to 99 companies in Single software Other field is Optional Strength field is limit of Employee in One company Define salary heads (ex-basic, Hra, Da, Ta etc.)you can define five heads of salary. Enter the Deduction details[ PF,FPF, ESI%](according to company policy) After fill all field click on save Button Company master has filled successfully Department Master Process to add Department Master

11 Click on Add Put Department ID Department Name After fill Both Field Click on save Department ID should be in 2 Digit You Can Make up to 99 Department Category Master Purpose of category master We can set different time of Late coming, early Going for different staff. Category ID Should be in 2 Digit Category Description Put Category Name (Like Staff & worker) Suppose Staff can come 10 Min. Late & worker can come 5 Min. Late. Late Arrival Allowed how much late can come of this category employee (Software will not mark late up to this time) Early Departure Allowed how much time before Employee can go from office. Early Arrival Ignore- how much early coming time We want to ignore (to don t mark Overtime) Late Departure Ignore- How much extra working time we want to ignore (to don t mark Overtime)

12 After Fill All Field Press save Button (Category Master has made successful) Designation Master Process to add Designation Master Click on Add Put Designation ID Designation Name After fill Both Field Click on save Designation ID should be in 2 Digit You Can Make up to 99 Designation. Shift Master

13 Process to Make Shift Master Shift Code - Can only 2 Digit (limit up to 99 Shift) Night Shift - if it is a night shift then select Y In Time - Fill Coming Time Out Time - Fill Going Time of This Shift Hrs. - Software will calculate total working hours of Shift it self Rest Time Out Time - fill Lunch Start Time In Time - Fill Lunch End Time Hrs. - Software will calculate total lunch Time & it will deduct from Total Shift Hours Half day Start Time - if Employee is coming in half day (time to start Half day) End Time - time to End Half day Hrs. - Software will calculate Half day working Hours Mark as absent for working hours less then (put hours or min.) (If employee works less then this time software will make absent for that day) Mark as half day present for working hours less then (put hours or min.) (If employee works less then this time software will make half day that day) Over Time Hours allowed Should be 08:00 Hours (not more than 08:00 hours) Week off We can select week off day for staff in this shift If we have any other week of we can select 2 nd week off also Saturday off If we have alternate Saturday off you can select which Saturday we have off day Saturday Half Day If we have alternate Saturday half day you can select which Saturday we have Half day

14 Shift Pattern Master Process to make pattern master We can set Pattern if any employee coming In different shift every week or every month Or in 15 days We can make 99 pattern like given image. Leave Master

15 Process to Set Leave Code & Rule Leave Code - Which we have in 2 Digit Type of Leave - Full name of Leave Paid (Y/N) - if paid select Y & if Not Select N Balance(Y/N) - balance should be manage of not Running / Working - Running if Saturday & Monday is leave then Sunday will count in leave Working -- if Saturday & Monday is leave then Sunday will not be count in leave En cash(y/n) - if leave is paid then we can take money against Balance leave or not Holiday Master We can add all holiday of whole year in this master Software will show HL in report on these days

16 Employee Master Employee Add Process Employee Code - Can Use Any Code up to 10 Digit Name - Any Name we can Use Company ID - Select Company for this Employee Dept. ID - Select Department for This Employee Designation ID - Select Designation of this employee Category ID - Select Category of this Employee OT Allowed - This employee have Over time authorization or not Card Number - Card Number or finger number which is coming on machine screen (should be in 8 digits) Entry Required - Must be 2 (in & out both) Card Status - Active (can deactivate when employee left the company) Shift Type - F (Fix) R (Rotational) Shift Code - Select Shift Code for This Employee These all field should be filled properly & must then Click on Save Button

17 Your Employee Master has made successfully Upload Name in Machine After Completing Employee Master we can upload All Name In machine when Employee will put Finger

18 Transaction Generate Shift - To Generate Employee Shift For All Employee - Generate All Employee Shift Automatically For Single Employee - Generate 1 Employee Shift Manually Update Leave Register - To mark Leave for Employee Transfer Leave Balance - To Transfer Previous Year Leave Manual Punching - To fill employee Time manually Manual Corrections - Correct Report Manually Generate Shift (For All Employee) Process to Generate Shift Select Year & Month and click on Generate Shift 1 Massage will come Click on YES & shift will generate Work of Generate Shift It will assign shift Time to Employee & calculate Late coming & early going for this employee in this month

19 Generate Shift (for Single Employee) Process to Generate Shift for 1 Employee Select Employee Code Name will come in Name Box Select Year Select Month For A Day - for 1 date only For whole Month it will open complete month chart you can change any day or all day for single employee shift time.

20 Leave register updating- This wizard is use to arrange the Leave of employee. Open balance- In this option we can manage the leave of employee. TRANSFER LEAVE BALANCE In this option we can transfer the balance leave of employees in next year FOR ALL EMPLOYEES By clicking on this option we can transfer all employees balance leave in next year. FOR ONE EMPLOYEE If you want to transfer a single employee leave to next year so you have to select this option. Process Of Transferring Leave Balance Select the employee code Select the year Click on transfer button

21 MANUAL PUNCH ENTRIES In case machine does not work or employee forgot the punch so you can mark his/her attendance by this wizard. Process of manual punching Select the emp.name Emp code will be appear automatically Click on add button Select the date Enter the in time Click on save Clink on show manual punches button Now you can see the manual punching of that employee

22 Correction If you want to correction in your report. You can use this wizard. For exam- if you want to change the arrival/departure time so you can change it from this wizard. Process of manual correction Select the employee Select the month and date Click on get record Now you can do any change in your report

23 Collect data from machine Select the machine number Select the date Click on download data Usb data converter If you want to collect the data from USB port so you can get that data from USB data converter option. Process of generating dat file First you have to select the Txt file(agl file) Select the dat file path Click on create dat file

24 Processing of data By this wizard you will process the transfer data. Steps of data processing Select options (daywise,periodic, month) Data path should be Mcdatafiles Click on process button ok Daily report

25 If you want to see daily report so you can see it from this wizard. Process of generating daily report Select the date Select the department (for all department / for few department) Select employee (for all employee / for few employee) Click on performance Report type Arrival By clicking on this button you can see only arrival time report of all employees Performance Normally we use this button for seeing whole report. Weekly report By this wizard you can see the weekly report. Report type Attendance - By clicking on this option you can see the weekly attendance. Late - By this you can see the weekly late report Performance- By clicking on this option you can see monthly whole report.

26 Monthly Report By this option you can see the monthly report. In this wizard you will see some different option. Like as date wise performance, performance with in/out times, monthly performance, etc. So you have different option for seeing different types of report. After clicking on any tab of monthly report wizard you will see this next wizard. Then click on ok button.

27 Salary process Process of salary report Click on process button Select the salary process option Select the month Select the employee (All employee) Click on process button

28 Your salary process is completed

29 Salary report Click on report button Select the salary report button

30 Select the month (which month salary report you want to see) Select the company (if you have more then one company then you can select any one or all) Select the department (for all/few department) Select employee (for all/few employee) Click on monthly statement

31 Monthly salary report

32 Pay slip report

33 User manager You can create / delete the user from this wizard. For creating any user enter the name / pass of user. Level you can define the use right (Admin/user) Delete user Enter the user name which one you want to delete. change user name/pass You can change the user/ password from this option.