FIRST HOPE BANK BUSINESS ONLINE BANKING DIRECT CONNECT WITH QUICKBOOKS

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1 FIRST HOPE BANK BUSINESS ONLINE BANKING DIRECT CONNECT WITH QUICKBOOKS Turning Hope Into Reality

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3 Contents Set Up: Configuring Quickbooks for Online Services... 4 Set Up: Adding Bill Payments to an Existing Online Connection Keeping Quickbooks Accounts Updated Transferring Funds between First Hope Bank Accounts in Quickbooks Creating Online Bill Payments in Quickbooks Check Payments vs. Electronic Payments Creating Payments using the Pay Bills Window Creating Payments using the Write Checks Window Reconciling to Your Bank Statement

4 Set Up: Configuring Quickbooks for Online Services To take advantage of the many time-saving features by enabling Quickbooks to connect with First Hope Bank Business Online Banking, you must first create a connection in Quickbooks to your First Hope Bank Business Online Banking account. In Quickbooks, follow these simple steps: Banking menu Online Banking Set Up Account for Online Services The following pop-up will appear: Click Yes. 4

5 You will now select the account you wish to connect to First Hope Bank. You will have to connect each account separately. If the account you wish to connect has not been created in Quickbooks, you can click "< Add New >" to create the account. If the account is already existing in Quickbooks, select it from the list 5

6 In this example, we will set up the Operating account first. Click Next The following screen will look like this: Select First Hope Bank from the drop down list, or start typing to jump to it on the list. Click Next 6

7 Select Direct Connect Click Next 7

8 Type in your First Hope Bank Business Online Banking ID Type in your First Hope Bank Business Online Banking Password Confirm your First Hope Bank Business Online Banking Password Click Sign In 8

9 A list of available accounts will be displayed. Select the First Hope Bank account that corresponds with the Quickbooks account you are connecting (in our example, we would select the Operating Account number). Click Next 9

10 If you would like to connect your Quickbooks Bill Payments to First Hope Bank's Business Online Banking Bill Pay service, Check the "Activate Online Bill Payments" box. Click Finish 10

11 If transactions were downloaded during the connection process, you can click "Add Transactions to Quickbooks ". Refer to your Quickbooks instructional materials for more information on adding transactions to your records in Quickbooks. Repeat the above process for each account you would like to connect to your First Hope Bank Business Online Banking. 11

12 Set Up: Adding Bill Payments to an Existing Online Connection If you are currently downloading transactions from First Hope Bank Business Online Banking and would like to add the ability to pay bills in Quickbooks and transmit these payments to be initiated as Online Bill Payments, follow these steps: Lists Chart of Accounts 12

13 Right Click the account you would like to use for your bill payments and click Edit Account 13

14 Check "Online Bill Payments" Click Save and Close Click OK in the pop up 14

15 Keeping Quickbooks Accounts Updated To keep your accounts updated, use the Quickbooks Online Banking Center Click Banking Online Banking Online Banking Center 15

16 Click "Receive Transactions" Quickbooks will log on to online banking and request your PIN. This is your First Hope Bank Business Online Banking Password. Your transactions will download (and upload if you have payments prepared to go out). Click "Add Transactions to Quickbooks ". Refer to your Quickbooks instructional materials for more information on adding transactions to your records in Quickbooks. 16

17 Transferring Funds between First Hope Bank Accounts in Quickbooks If you have set up more than one account with First Hope Bank, you can transfer funds between these accounts in Quickbooks. Note: You cannot transfer funds between online accounts at different banks or other financial institutions. Banking menu Transfer Funds 17

18 Fill in the desired transfer date Select the "Transfer Funds From" account (the Quickbooks balance will fill in) Select the "Transfer Funds To" account (the Quickbooks balance will fill in) Fill in the Transfer Amount Be sure to check "Online Funds Transfer" 18

19 Shown above is the completed form. Note: The Date says "Next Business Day". This will automatically fill in if you enter the current business day and it is after the transfer cut off time. Click Save and Close or Save and New if you have another transfer. 19

20 IMPORTANT NOTE: Your transfer WILL NOT be transmitted until you go to the Online Banking Center and Send/Receive your transactions. Click Send/Receive Transactions 20

21 Creating Online Bill Payments in Quickbooks Connecting Quickbooks with your First Hope Bank Business Online Banking Bill Pay saves time and money! A payment is created once in Quickbooks, and it is transmitted to First Hope Bank's online bill payment service. Note: Prior to using this service, your vendors/payees must be set up in Quickbooks (refer to your Quickbooks instructional materials) and in First Hope Bank Business Online Banking. Check Payments vs. Electronic Payments First Hope Bank Business Online Banking Bill Payment service offers companies the ability to send payments to certain national payees electronically. Quickbooks has the ability to send electronic payments to these payees if certain steps are carefully followed at set up. Create your payee in First Hope Bank Business Online Banking. If payee is validated as an electronic payee, proceed to Quickbooks set up In Quickbooks, set up the same payee, using EXACTLY the same address and account number information. This is very important as Quickbooks will use this information to match this payee to the one established in Business Online Banking. The first payment created for this payee will automatically be sent as a check. The second time you pay this payee, Quickbooks will search for an electronic payee that matches and will send all future payments electronically. If you would prefer all payments to go by check, or have no preference, you can save a step by setting up your payees in Quickbooks only. Quickbooks will create a check payee in Business Online Banking and all future payments will be delivered by check. Creating Payments using the Pay Bills Window Click Vendors Pay Bills 21

22 Complete the Pay Bills screen as you normally would (for more information refer to your Quickbooks instructional materials) BE SURE to change the "Method" to Online Bank Pmt. Click Pay Selected Bills 22

23 IMPORTANT NOTE: Your bill payments WILL NOT be transmitted until you go to the Online Banking Center and Send/Receive your transactions. Click Send/Receive Transactions 23

24 Creating Payments using the Write Checks Window Click Banking Click Write Checks Complete your payment information as you normally would BE SURE to check Online Payment 24

25 If the Online Payment message pops up, click OK. Click "Do not display this message in the future" to skip this verification step. 25

26 IMPORTANT NOTE: Your bill payments WILL NOT be transmitted until you go to the Online Banking Center and Send/Receive your transactions. Click Send/Receive Transactions. (One online check is ready to send.) 26

27 Reconciling to Your Bank Statement After you download transactions from your First Hope Bank Business Online Banking, Quickbooks helps you match the transactions to the ones in your account register. When you are ready to reconcile, Quickbooks has already matched most of your transactions against the downloaded ones, so your records should be accurate, making the reconciliation process quick and easy. When you start to reconcile your online account, the matched transactions are not marked as cleared in the Reconcile window. You can mark them as cleared as a group, since you have already reviewed them once. Click Banking Reconcile 27

28 Enter your ending balance from your e-statement (or paper statement) Complete this screen as you normally would and click Continue 28

29 In the Reconcile window, click the Matched button to clear all transactions in Quickbooks that you previously matched to downloaded ones. Complete your reconciliation as you normally would. (In the case of a difference, follow your normal procedures or consult your Quickbooks instructional documentation.) 29