Introduction to PowerPoint 2007

Transcription

1 Introduction to PowerPoint 2007 Viewing a Presentation When you start PowerPoint, the workspace opens in Normal view. Normal view is divided into 3 areas: 1. Slide Pane - shows the full layout of a slide 2. Slides Tab and Outline Tab shows slide thumbnails and text-only hierarchical versions of the slides 3. Notes Pane used to input text relevant to a specific slide Other views include Slide Sorter view which shows thumbnails of the entire presentation and Slide Show view where you preview your presentation as your audience will see it. Slides Tab Outline Tab Slide Pane Thumbnails Notes Pane Normal View Slide Show View Slide Sorter View

2 PowerPoint Window STATUS BAR OUTLINE/SLIDES TABS NORMAL VIEW SLIDE SORTER VIEW SLIDE SHOW Appears at the bottom of the window. The status bar displays the slide number that is currently displayed and also the total number of slides. Displays the text contained in your presentation. The slides tab displays a thumbnail of all your slides. Splits your screen into three major sections: slides/outline tabs, the slide pane, and the note area. The outline and slides tab are on your left side of your window. They allow you to shift between different ways of viewing your slides. This view shows you the thumbnails of all your slides and allows you to easily add, delete, or change the order of your slides. Use the slide show view when you want to view your slides as they will look in your final presentation.

3 Microsoft Office Button & Quick Access Toolbar In the upper-left corner is the Microsoft Office button. When you click the button, a menu appears. You can use the menu to create a new file, open your existing file, save a file, and print a file. Next to the Microsoft Office button is the Quick Access toolbar. The quick access toolbar is a customizable toolbar that contains commands The Ribbon You can use the commands to tell PowerPoint what to do. The Ribbon is located at the top of the Powerpoint Window. At the top of the Ribbon there are several tables; clicking a table displaces serveral replated group commands. You can click on the command buttons to issue commands or to access menus.

4 Creating a New Presentation To Create a New Presentation: 1) Click on the Office button 2) Click on New 3) Select either a Blank Presentation or one of the Installed Templates 4) Click Create Entering Text on a Slide When you create a new presentation the first slide to appear is a Title slide. It contains two placeholders: a title placeholder and a subtitle placeholder. To add text, click within the placeholder and type. Placeholders 2

5 Formatting PowerPoint provides a wide variety of themes that apply a distinctive look to the text, bullets, background colors, and graphics in a presentation. Using a theme is a big time-saver and immediately adds a professional touch to your presentation. You can apply a theme when you create a new presentation and you can change the theme as many times as you want. To Apply a Theme: 1) Click on the Design tab 2) Select one of the themes in the Themes group To see more themes click on the dialog box launcher. To Format Text: 1) Click within the placeholder to select it 2) Using the click-and-drag method, select the text to format 3) Click on the Home tab 4) Click on the formatting buttons in either the Font or Paragraph groups You can also use the Mini Tool Bar that appears when the text is selected. 3

6 To Add New Slides: 1) Click on the Home tab 2) Click on New Slide in the Slides Group A new slide with title and content layout appears in the Slide pane. This layout has a title placeholder and a content placeholder that supports either bulleted text or graphic elements. To Add Text: 1) Click on the Title placeholder and type the title of the slide 2) Click on Click to add text and type your first bulleted item, hitting ENTER to move to the next line To Add Content: Click on the type of content you want to create and PowerPoint will provide the tools needed to create it. There are 6 types of Content: 1. Tables 2. Charts 3. Smartart Graphics 4. Pictures 5. Clipart 6. Media 4

7 D Adding Video and Audio Adding video clips - Click the Movies button on the Insert tab. - Choose Movies from File or Movie from Clip Organizer. Adding Audio - Click the Audio button on the Insert tab. - Choose Sound from File, Sound from Clip Organizer, Play CD Audio Tract, or Record Sound. Adding Pictures To add a picture: - Click on the Insert tab. - Click on the Picture button. - Browse to the picture from your files - Select the picture you want to insert in PowerPoint - Click Insert.

8 Add Clip Art To add clip art: - Click the Insert Tab. - Click the Clip Art button. - Search for the clip art using the search Clips Art dialog box. - Select the graphic you would like to add. - To move the graphic, click it and drag it to where you want it. Add Shapes To add Shapes: - Click the Insert tab. - Click the Shapes button. - Click the shape you choose. How to Format the Shapes: - Click on your shape (object). - Click the Format tab.

9 Add SmartArt To add SmartArt: - Click The Insert tab. - Click the SmartArt button. - Click the StartArt you choose. - Drag it to the desired location in the slide Create a Table To create a table: - Place the cursor on the page where you want the new table. - Click on the Insert tab of the ribbon. - Click on Tables, and enter the number of rows and columns. - Place the cursor in the cell where you wish to enter information and begin typing. - Click on your table and then the Design tab to customize your tables.

10 Create a Chart To insert a chart: - Click the Insert tab. - Click the type of Chart you want to create. - Insert the Data and Labels. Edit Chart Data: - Click on the chart - Click Edit Data on the Design tab. - Edit data in the spreadsheet.

11 SLIDE ANIMATION Slide animations are special effects that you can add to objects on a slide. 1 To apply animation effects: Select the object you want to animate. Click the Animation tab on the Ribbon. Click Add Effect. Choose the effect you want on your object. 2 To preview the animation on a slide: Click the Preview button on the Animation tab. 3 Slide Show Options: Preview the slide show from the beginning. Preview the slide show from current slide. Set up slide show.

12 Applying Slide Transitions A transition is a special effect that determines how a slide appears as it enters or leaves the screen. To Apply Transitions: 1) Click on the Animations tab 2) Click on the drop down arrow in the Transition to This Slide group to see a listing of all available transitions 3) Click on the transition you want to apply 4) Click on Apply to All to apply the transition effect to the entire presentation Printing To Print: 1) Click on the Microsoft Office Button 2) Click on Print Under Print what: click on the drop down arrow and select one of the options to print Slides - prints each slide separately Handouts - prints multiple slides per page. Change the number of slides to print per page under Handouts. Notes Pages - prints the slide and the notes that pertain to that slide Outline View - prints the text of the presentation. However your presentation appears under the Outline tab is how it will print. 5

13 FOR MORE HELP For More Help: Click on the Microsoft Office PowerPoint Help button. A new window will appear. You can ask a question then click on search or choose one of the topics from the Browse PowerPoint Help window. For Addition Help Online Visit: T=96&Origin=CL