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1 What s New in Windows 7 & Office Contents 1 Windows General Office Access Excel Outlook PowerPoint Word (KS / DC June 2012)

2 1 Windows Customising the Start Menu You can customise the Start menu to suit the way you work: Right-click the Start button and select Properties. Click the Customize button and choose from the options displayed: Control how icons in the Start menu look and behave: e.g. you can specify that an icon opens a menu instead of a window when clicked. Control the number of recent programs that appear in the Start menu Control the number of recent items that appear in Jump Lists: This controls Jump Lists in the taskbar and the Start menu. 1.2 Windows Aero Aero Peek Aero Peek makes windows temporarily transparent so you can view a window or the desktop. With several windows open, point to the program on the taskbar that contains the file or window you want to preview. A thumbnail appears for each open file or window. Point to the thumbnail preview for the file or window you want to reveal. The file or window is enlarged and every other open window is made transparent Aero Shake Aero Shake allows you to temporarily minimise all open windows except the active one. With several windows open, point to the title bar of the active window and quickly drag the title bar from side to side, or shake it. All open windows are minimised except the active window. To revive all minimised windows, repeat the previous step. 1.3 Jump Lists Jump Lists are shortcuts to popular program commands and recently used files. Jump Lists appear whenever you right-click a program or icon on the taskbar, or in the Start menu Enabling Jump Lists To enable Jump lists, right-click the Start button and select Properties Click the Start Menu tab, then check the box that reads Store and display recently opened items in the Start menu and the taskbar Click Apply click OK. 2 (KS / DC June 2012)

3 1.3.2 Open a Program s Jump List Right-click the program s icon on the taskbar and the Jump List automatically appears Pin Items to a Jump List Open the file that you want to pin, in the program that created it. Right-click the program s icon on the taskbar and the program s Jump List appears Point to the item you want to pin and you should see a pushpin appear to the right of the filename click it to pin it to the Jump List. You can also use the Pin to this list button Unpinning an Item Right-click the program s icon on the taskbar and from the program s Jump List, click the pushpin to the right of the filename. You can also use the Unpin from this list button. 1.4 Gadgets Gadgets are mini-programs that you can add to the desktop to provide easy access to tools and information you use frequently, for example, the weather, news headlines, clock, etc Add a Gadget to the Desktop Right-click the desktop and select Gadgets from the menu displayed. Double-click the gadget you want to appear on the desktop. You can position gadgets anywhere on the desktop simply by clicking and dragging them Customise a Gadget Point to a gadget to display the gadget s toolbar. Buttons vary depending on the gadget: Close: Removes the gadget from the desktop. Larger/Smaller size: Enlarges or shrinks the gadget depending on its current settings.. Options: Settings for the specific gadget. For example, change the clock s time zone. 1.5 Sticky Notes Sticky Notes allow you to keep notes on your desktop. Click the Start button select All Programs Accessories Sticky Notes. A yellow sticky note appears on the screen. Right-click the note and select a colour from the menu. Click the + at the top left of an existing note to add another note. Click the x at the top right to discard a note. 3 (KS / DC June 2012)

4 2 General Office The File Tab The Office button has been replaced by the File tab. Essentially, it is a combination of the old File menu and the Office button from previous versions. 2.2 Customising the Ribbon This version of Office allows you to add your own tabs and groups or rearrange the Ribbon to better suit the way you like to work Create a new tab or group Click the File tab click Options click the Customize Ribbon button. The left-hand column lists all the commands that you can add to the ribbon. The right column displays the tabs on the Ribbon and the groups and commands in each tab. Use the + sign to expand a tab or group. Select where you want to add the new tab or group click the New Tab or New Group button Add a command to a group After creating a new tab or group, you can add commands to it or to groups that already appear on the Ribbon. In the right column, select the group to which you want to add a command. In the left column, select the command you want to add to the Ribbon click the Add button. 2.3 Paste Live View You can control how content is pasted into your documents using the Paste options button Paste cut or copied content into your document, then click the Paste Options button: You will find a list of alternative paste options. Point at any of the paste options to see a live preview of how the content will look if you click that button. Click the button to select it. 4 (KS / DC June 2012)

5 2.4 Graphics Enhancements Artistic effects Having inserted an image, use the Artistic Effects button on the Format contextual tab to enhance the image Inserting screenshots of an open window The Screenshot button on the Insert tab will list a gallery of all maximised windows. Any windows which are minimised will not appear in the gallery. 2.5 Preview and Print The Print option is available through the File tab. Notice that the print settings appear on the left and a preview of the document appears on the right. 2.6 Real Time Collaboration When you open a shared document, you can see who else is working on the document, and where they are editing in the document. The program also automatically caches the document so that you can make changes to it offline, and then automatically syncs your changes when you come back online. 3 Access 3.1 Compatibility Access 2010 database files are not compatible with Access versions prior to However, you can still choose to create files in earlier formats so that you can share files with users who haven t upgraded to 2007 or Improved Database Templates Access 2010 contains a suite of professionally designed database templates with predefined tables, forms, reports, queries, etc. You can use templates to give you a head start on creating a new database, saving you time and effort. You can also customise and share templates. 5 (KS / DC June 2012)

6 3.3 Quick Start Use Quick Start to quickly add fields to the database by providing a list of grouped fields. The Quick Start feature allows you to add a group that contains different related fields. 3.4 For Instance: Select Contacts from Quick Start option (Create tab Application Parts button). Upon clicking Contacts, multiple fields related with Contacts will be automatically added in the field pane.improved Datasheet View In Datasheet view, you can easily choose the data type for any field you are creating. Create a table and in Datasheet view, use the Click to Add drop-down to assign a data type to your field: 3.5 Easier Navigation Access 2010 provides navigation options to access your frequently used forms or reports more easily. You can choose from six predefined navigation templates with a combination of horizontal or vertical tabs. Multi-level tabs can be used for a large number of Access forms or reports. These options can be found on the Create tab. 3.6 Application Parts You can easily add functionality to an existing database by using an Application Part. New in Access 2010, an Application Part is a template that comprises part of a database - such as a pre-formatted table, or a table with an associated form and report. For example, add a Tasks application part to your database and you get a Tasks table, a Tasks form, and the option to relate the Tasks table to another table in your database. 6 (KS / DC June 2012)

7 4 Excel Sparklines Sparklines in Excel 2010 provide a different way to chart data in a worksheet in individual cells. They show a snapshot of data on a worksheet and are available from the Insert tab: Available Sparklines Line: Shows trends in the data over time. Column: Shows differences in quantity. Win/Loss: Shows gains or losses (i.e. positive and negative values) Changing the Sparkline style Select the Sparkline click the Design tab Click the More button in the Style Gallery and choose the formatting you wish to apply Add points to a Sparkline Select the Sparkline Click the Design tab Click the check boxes for points you wish to show or highlight on the Sparkline. 4.2 Slicers Slicers provide an easy way to filter Pivot Table data. They label the filters applied so that you can easily understand the data that is displayed. Click the Pivot Table report to select it Click the Options button click the Insert Slicer button in the Sort & Filter group. A dialog box appears: Choose the fields you want to filter by, bearing in mind that you will get a separate slicer for each field you select click OK Filtering using a Slicer After you have created a slicer, it appears on the worksheet alongside the Pivot Table. Click a button in the slicer to filter by that field Deleting a Slicer Click the slicer and simply press <Delete> 7 (KS / DC June 2012)

8 5 Outlook 5.1 Quick Steps Outlook s Quick Steps allow you to perform multiple tasks with a single click. You can customise the default Quick Steps or create your own: Default Quick Steps Move to Team Reply & Delete To Manager Done Create New Moves the selected message to a folder that you specify and marks the message as read. Creates a new message and automatically inserts specified team members in the To field. Replies to the sender and deletes the original message. Forwards the selected message to a person that you specify. Marks the selected message as complete/read and moves it to a folder that you specify. Select this option to create your own Quick Step Customise a Default Quick Step Go to the Inbox folder. Click the dialog box launcher (circled in red below) in the Quick Steps group. Select the Quick Step you want to change click the Edit button Create your own Quick Step Go to the Inbox folder and click Create New in the Quick Steps group. Enter a name for the Quick Step click the Actions list arrow and select the action you want the Quick Step to perform. 5.2 Schedule View In Outlook 2010, Schedule View enables you to view multiple calendars stacked on top of one another for easy comparison. Click the Calendar button in the Navigation pane. On the Home tab, click the Schedule View button select the other calendars you wish to view. 8 (KS / DC June 2012)

9 5.3 People Pane The People pane enables you to view all your correspondence with a contact, as well as other information, in one place. You can display the People pane in mail and also in almost any item window. Open an message, contact, or calendar item and the People pane will appear at the bottom of the item window. The People pane includes tabs that display specific information about a contact, such as a list of messages they have sent you. 6 PowerPoint 6.1 Organising Presentations This version of Office enables you to organise your presentation by grouping slides together into different categories using Sections Add a section On the Slides tab in the Outline pane, click the first slide in the section that you want to create. Click the Home tab on the Ribbon and click the Section button list arrow in the Slides group. Now all the slides after the selected slide are included in the section Rename a section Right-click the Untitled Section heading in the Slides tab of the Outline pane and select Rename Section. Type in the desired Section name and click the Rename button Jump to a section during a presentation Display the presentation in Slide Show view. Click the Menu button in the bottom-left corner of the slide and select Go to Section Section Name Remove a section Right-click the Section heading name in the Slides tab of the Outline pane select Remove Section. 6.2 Transitions and Animations Transitions and animations now have a tab of their own on the Ribbon, and there are many more effects to choose from New trigger to animations Select the effect you wish to modify click the Animations tab on the Ribbon and select the Trigger button in the Advanced Animation group. On Bookmark: Starts the animation effect when a video or audio clip hits a specific bookmark. 9 (KS / DC June 2012)

10 6.3 Saving a Presentation as a Video Once saved, the video can then be burned to a CD, published on the Web, or sent in an . It works particularly well for audiences who do not have the PowerPoint application, if the presentation is off-site, or to use as a recording of a presentation for anyone who is unable to attend the live session. From the File tab, click Save & Send. Click Create a video choose the video quality from the Computer and HD Displays list arrow. Decide whether to use recording timings or not (usually not!) click the Create Video button and save it to a suitable location. The video will be saved as a Windows Media File (.wmf) and can therefore be played in Windows Media Player. 7 Word 7.1 Navigation Pane The Navigation pane enables you to quickly find specific text in a document. It is an alternative to the Find and Replace feature. Click the check box in the View tab to open the Navigation pane. In the pane, click the Search document text box and enter the text you want to find. Use the Previous Search Result and Next Search Result buttons to navigate. When you have finished, click Close. 7.2 The Return of AutoText This tool allows you to save frequently used text strings and graphics and then insert them into your document by typing just a few letters. Select the content you want to save as AutoText click the Insert tab and choose Quick Parts. Select AutoText from the list choose Save Selection to AutoText Gallery. Click the Name box and enter a name for the entry. Click the Options button and select how you want the AutoText to be inserted click OK. To insert the piece of AutoText, either type the name you have just created then press the F3 key, or from the Insert tab, select Quick Parts click AutoText find and click the appropriate name from the list. 10 (KS / DC June 2012)

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