Microsoft Office 2007 Orientation Objective 1: Become acquainted with the Microsoft Office Suite 2007 Layout

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1 Microsoft Office 2007 Orientation Objective 1: Become acquainted with the Microsoft Office Suite 2007 Layout Microsoft Suite 2007 offers a new user interface. The top portion of the window has a new structure for Office commands. The band area is called the Ribbon. It is the control center for commands in Office Suite You will no longer see drop-down menus and toolbars. The Ribbon will provide a more visual arrangement of commands in groups. The most-used commands appear in layers or tabs in the Ribbon Band. For example, the Home Tab will have commands to support task such as copying, pasting, adding slides, and formatting. Each Tab is devoted to a type of work you do when you create a presentation. Buttons on each tab are arranged in logical groups. The functionality of the tabs will differ in Microsoft Office 2007 software. The Quick Access Toolbar is the small group of buttons on the left, above the Ribbon. It contains commands such as Save, Undo, Repeat, Redo and other commands that used to appear under the drop-down menu. The Microsoft Button is available in all Office programs and contains commands such as saving, opening, and printing. The right pane of the button will list your recently used documents. Objective 2: Review Screen Layout for Microsoft Word 2007 To Start Microsoft Word Click the Start Button on the taskbar 2. Point to Programs or All Programs 4. Click Microsoft Word 2007 Training 1 6/20/2008

2 View the for Microsoft Word 2007 The most-used commands appear in layers or tabs in the Ribbon Band. For example the Home Tab will have commands to support task such as copying, pasting, and formatting. Each Tab is devoted to a type of work you do when you create a presentation. Buttons on each tab are arranged in logical groups. Insert Tab Displays things you might want to put on a slide from tables, pictures, Page Layout Contains commands used to display and format paragraphs in a document. References Tab Commands used to list Mailings Tab Commands used to create Mail Merges Review Tab Find the spell checker and research service here. You can create annotations to review the presentation and then review those comments View Tab Commands used to display items and show Objective 3: Review Screen Layout for PowerPoint 2007 To Start PowerPoint 2. Point to Programs or All Programs. 4. Click Microsoft PowerPoint 2007 Training 2 6/20/2008

3 View the for Microsoft PowerPoint 2007 The most-used commands appear in layers or tabs in the Ribbon Band. For example, the Home Tab will have commands to support task such as copying, pasting, adding slides, and formatting. Each Tab is devoted to a type of work you do when you create a presentation. Buttons on each tab are arranged in logical groups. Insert tab Displays things you might want to put on a slide from tables, pictures, Design tab Choose a complete look for the slides that encompasses background design, fonts, and color scheme. Then customize that look. Animations tab All the animating effects are here. Basic animations for lists or charts are the easiest to add. Slide Show tab Select a pen color or a certain slide to start on. Record narration, run through the show, and does other preparatory things. Review tab Find the spelling checker and research service here. You can create annotations to review the presentation and then review those comments. View tab Make a quick switch to Notes Page view, turn on gridlines, or arrange all your open presentations in the window. Objective 4: Review Screen Layout for Excel 2007 To Start Microsoft Excel Point to Programs or All Programs. 4. Click Microsoft Excel 2007 Training 3 6/20/2008

4 View the for Excel 2007 Insert tab Displays things you might want to put on a worksheet from tables, pictures, Page Layout tab Change the format of data, using rulers to adjust width or height, change page orientation, set margins. Formula tab Displays prewritten formulas in function library, display all formulas. Data tab Import data from different sources, sort or filter data. Review tab Find the spelling checker and research service here. You can create annotations to review the worksheet and then review those comments. View tab Make a quick switch to page Layout view or page break view, turn on gridlines, zoom selection, and freeze panes. Objective 5: Review Screen Layout for Access 2007 To Start Access 2. Point to All Programs. 4. Click Microsoft Office Access 2007 Home Tab consists of formatting tools used to change data in an Access table. Some common tools are copy, paste, font, delete and insert records; etc. Create Tab consists of the different database objects used to create a database. Training 4 6/20/2008

5 External Data Tab consists of tools to import data into databases as well as export data into external applications, such as Excel and/or Word. Database Tools Tab consists of tools used to create or edit Database Relationships Design Tab consists of tools used to modify the datasheet view of a database, such as inserting and deleting rows Objective 6: Saving and Viewing older versions in 2007 When you open Word document in Office Word 2007, Compatibility Mode is turned on, and you see Compatibility Mode in the title bar of the document window. In Compatibility Mode, you can open, edit, and save Word documents but you won't be able to use any of the new Office Word 2007 features. Converting your document to the Office Word 2007 file format allows you to access the new and enhanced features in Office Word To convert a document to Office Word Click the Microsoft Office Button, and then click Convert. 2. In the Microsoft Office Word dialog box, click OK. 3. Do one of the following: 4. To replace the original file with a file in the Office Word 2007 file format, click the Microsoft Office Button, and then click Save. 5. To save the original document in its original file format and create another document in the Office Word 2007 file format, click the Microsoft Office Button, click Save As, and then type a new name for the file. Note: Although you can open Office Word 2007 files in previous versions of Word, you may not be able to change some items that were created by using the new or enhanced features in Office Word For example, equations will become images that cannot be changed. Be aware of document elements that are changed when they are opened in a previous version of Word. Training 5 6/20/2008

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