Beginning PowerPoint: Hands-On Exercise (Windows XP) Regent University

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1 Beginning PowerPoint: Hands-On Exercise (Windows XP) 10/1/02 (Creation Date) 01/08/2004 Regent University The Center for Teaching & Learning 1

2 Beginning PowerPoint: Hands-On Exercise (Windows XP) 1. Open PowerPoint. (Start/All Programs/Microsoft PowerPoint) 2. Select Blank Presentation from the Task Pane (located on the far right of the screen) for today s lesson. 3. You will see a number of automatic layouts appear in the Task Pane. Click on the title slide option under the Text Layouts section. 4. Slide 1. Now, you can click in the Click to add title box. A line will appear as a highlight around the title box. You can begin typing on Slide 1 also called the title slide: Type, Monroe s Motivated Sequence 2

3 5. Slide 2. Time for a new slide. Go to the Insert menu at the top of your screen. Click on New Slide. See picture below. 6. This time using the Task Pane, click the layout with a title and bulleted list as shown below. Click in the top title box and type; the following text: The Steps Click in the bulleted Text Box and type the following text on the slide. Attention Need Satisfaction Visualization Action 7. Slide 3. Time for a new slide. Go to the Insert menu at the top of your screen. Click on New Slide. Select the bulleted option from the Task Pane once again. Type in the title: Standard Speech Outline Click in the text box and add the following: Introduction Body Conclusion 3

4 Now, we re going to change the bulleted list to numbers. Be sure you re clicked inside the text box and use you mouse to highlight or select those three bulleted points. Go to the Format menu at the top of your screen and click on Bullets and Numbering. Notice the tabs at the top of the dialogue box which open. Click on the Numbered tab. Now click on the format of your numbering. That s how you turn your bullets to numbers. Click OK. Slide 4. Time for a new slide. Click on the Insert menu and select New Slide. Using the Task Pane, look for the Text and Content Layouts section. Click on the bulleted list layout with room for clipart. Click in the title text box and type: Writing for a Smooth Delivery Click in the larger text box and type the following bulleted points: Determine your main points and supporting materials Order your material logically Use connectives Use vivid language 8. Now, you re ready to insert clip art in the right box on your slide where you see the clip art man. Simply, click on the icon to enter the Microsoft clipart gallery. At the top of your screen, click on the picture tab. Notice all the categories of clipart. Use the scroll bar on the right to view more choices. Click on, People at Work. Use the downward arrow key on the right side to scroll through drawings. Next, select a drawing of a public speaker by clicking on it. A box appears around the clip art. Click OK. Now, you have inserted it into your slide! (If there is not public speaker in your library, select another picture.) 4

5 9. Slide 5. Time for a new slide. Go to the Insert menu and click on the option for a New Slide. Again, select the layout for the bulleted text with room for clipart. Select OK. Click in the top title box and type: Organization Keeps You on Target Double-click on the clipart man and enter the gallery. Once in the Microsoft gallery, click your mouse in the search for clips box. Type in target. Click Search. Your choices appear. Click on one and choose OK. You see your choice on your slide! Now, click on the text box and press delete since we re not adding text. Next, click on the target picture once so that it is highlighted and use your mouse to drag that picture to the center of the slide. Doesn t that look better? Congratulations! You ve written the text for five slides. You can resize clip art by dragging at the corners to make it larger or smaller. This will keep the image in proportion. Otherwise, you squish or stretch the image causing distortion. VIEWING There are several different ways to view your slides. Look towards the bottom left of your screen. Notice the viewing options. Slide Sorter View Normal View Slide Show View You ve been using the Normal View located on the far left. Now, let s click on the Slide Sorter View which allows you to see all of the slides at once. On the bottom left side of the screen, select the icon that looks like four squares. If you hold your mouse over the icon, you ll see slide sorter view. Click on this slide sorter view icon. The slide sorter view shows you all the slides in your presentation. Suppose you d like to change the order. Let s say that you d like slide 1 to become the last slide. 5

6 Click on slide one holding your mouse down drag it to the last position. See how easy it is to change the order of your slides? From this view you can select a slide and delete it if you want to get rid of one. Now, let s drag the last slide back to the first position where it belongs. Notice the other choices for viewing. Select them and notice the differences. It s the same presentation, just different views. Normal View (allows you to see your outline at the left, your slide at the right and your notes below the slide) Slide Show View click the Escape key) (Allows you to see the show. To get out of this mode, Slide Sorter (shows all your slides) Notes Page (Allows you to write the text of your speech below the slide. It can be printed off. Also, in Slide Show mode, viewers can right click to view the notes for each slide) Go to View menu, select Notes Pages. Sometimes you have to click twice on view to see the entire drop down menu which allows you to select notes pages. After exploring all the viewing options, go back to Normal View FINISHING TOUCHES Designer Template To apply a template, go to the Format menu and click on Slide Design Your choices are listed in the Task Pane and previews of the design are displayed. Select one you like. The design will apply itself to all of your slides. Wow, doesn t it look good? Animated Builds: Go to your second slide entitled, Steps. (You can use your page down key to advance to a slide or your page down key to return to a previous slide) Be sure you are on the Slide View. You can create an effect that allows the lines of your bulleted list to build one line at a time. Click on the list box on the slide. Highlight these bulleted steps by holding the shift key and arrow key down until the whole list is highlighted. (Or, you can highlight by dragging the mouse over 6

7 them.) At the top of your screen, go to the Slide Show menu and select Custom Animation. Directions appear in the Task Pane as to what to do next. Click on the part of the slide you want to animate. Choose the Add Effect button. A menu will appear with the choice as to what type of effect you would like to produce. Choose from Entrance, Emphasis, Exit, and Motion Paths. In the Task Pane, notice the Modify section. Click on the option to have the build occur on the click of a mouse. You can change and add effects by using the Task Pane. Animations can be fun, but be careful of causing a distraction from your presentation! Go to the Slide Show menu at the top of your screen and select View Show to see how your animation choices will look during your presentation. You must always be on Slide Show View to see any effects that you ve created. ***Remember, to get out of slide show view, simply press the Escape key. A Title Effect Let s do something with the title on slide 2 (Steps.) Highlight the title. Go to the top toolbar and select Slide Show, then Custom Animation. The Task Pane displays the Custom Animation options. Select which object in your slide you want to animate by clicking in that area once. Select the title and click the Add Effect button Choose from any one of the categories. To view the effect, click on the Slide Show menu, View Show. Click your mouse on the screen to watch the effects. Great!! Remember, one effect must finish before another plays. They cannot happen simultaneously. 7

8 To Create Transitions between Slides: Click on slide sorter view icon at the bottom left of your screen Go to the Edit menu and Select All. Now all the slides should be highlighted. Go to the Slide Show menu, select Slide Transition. The Slide Transition options display in the Task Pane. Choose a transitional effect by clicking on it once. This is the effect that will occur between slides. PowerPoint will show you a preview as soon as you click on the transition. Select medium speed, and make sure the On Mouse Click check box is selected. To view, go to Slide Show menu and click on View Show. Experiment with Color: Go to slide four. Click once on the slide to select the clipart you want to recolor. Right click and select Format Picture. Make sure you re on the Picture tab and select the Recolor button. Experiment and press OK. Applying Word Art: Go to the first slide. (Normal View ) Click on the title. Highlight Monroe s Motivated Sequence. Now look at the middle of the tool bar at the bottom of your screen. You ll see a giant A If you hold your mouse over the A, the words Insert Word Art appear. Click on it. A dialogue box opens displaying all of the Word Art choices. Select the one you like and click OK. Now, you can see the font selected and the phrase that will be affected. Click OK. Now, you want to get rid of the old title box. Click on the outside lines of it and hit delete so that all you see is the new title created in Word Art. Click on the handles (little squares) and drag to make larger and/or to spread out the letters. 8

9 Action Buttons for Linking: These allow you to link to audio files, movies, or documents. Let s create one. ***First, you must save your presentation or you won t be able to create a link. Do that and continue. Go to slide three. Go to the Slide Show menu. Select Action Buttons (you may have to click twice for the long menu to appear). Click on the i icon (for Internet) A cross will form. Holding down the left mouse button, drag across the slide diagonally. The button will form in the shape of a small square. Next, a dialogue box asks you what you want to link to. You can fill in a URL. There are other choices, too. Today, let s use, Then press Enter. You must be in slide show mode for the button to work. NOTE: If you put an animation clip on a slide and let s say you decide you want to make it fit across the entire slide below the title. When you re in slide show view, you are going to have to click off of that movie area to get to the next slide. Otherwise, be warned, if your mouse click on the movie area, when you re trying to advance to the next slide, the movie will just keep playing over and over! Master Slide for Company Logo to appear on all Slides Go to the View menu, and select Slide Master. You may want to insert the logo at the bottom right. This is also a great way to keep all your slides consistent with the font and type. Creating Handouts File/Print Print What: Use down arrow key to select your option. Notes Pages are great for practicing your presentation when you don t have a PC available. Select number of copies. Click OK. You can pass out handouts and select how many of your slides you want on each handout. 9

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