# Plotting Data with Excel

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1 Plotting Data with Excel For small amounts of data, a spreadsheet like Excel is a good way to plot and analyse data (we ll cover analysing larger data sets later). Unfortunately, the exact procedure is different for different versions of Excel (e.g. PC and Mac Excel, different versions of Office etc). These notes cover Office 2010 for PCs (which is what you will be using in the labs) and Office 2011 for Macs. For the homework you may use any version of Excel, or another spreadsheet such as LibreOffice or iwork/numbers. However you will may to use the help pages or search the web to find instructions for using them. Task 1: Create a spreadsheet containing some made-up data. Make up at least 5 data points, each with an x value, a y value and an uncertainty in the y value. Save the file before you go any further (don t copy the data in these notes or anyone else s data). Now - plot the x values against the y values as a scatter plot. You will find the scatter plot command in the insert menu (shown below) on PC Office 2010 (or under the charts menu on Mac Office 2011). First you need to select the data you wish to plot. Right-click on the top of the column containing the x-data and drag your mouse to the bottom of the column to select it. Hold down the control key (command on a Mac) then do the same for the y-axis data column. Now click on the scatter button and pick the option where the data points are not joined up by lines. You should have something that looks like this:

3 By default Excel asks you to enter the vertical, or y-error values first. Select Both under the Direction options and Cap under the End Style options. Sometimes the y-error is the same for all points, in which case the value can be entered in the Fixed value cell. However, to keep things general we will use the Custom option this works for all cases. Select Custom from the Error Amount options and click on the Specify Value button. You must first enter the Positive Error Value (the up error bars ) click at top of the column of y error values and drag down to select all of the values (in the above screenshot the y error values are in the column labeled ). Next, click on the icon next to the Negative Error Value (the down error bars ), highlight the column of error values, click on the icon next to the cell, and then click in OK. You should now see the y-error bars on your plot. You will also notice that Excel has added arbitrary horizontal error bars to the data points. To enter the correct values of the x-errors you must first select the horizontal error bars. You can do this by left clicking on one of the horizontal error bars in your plot (you may have to use the zoom bar at the bottom right of the Excel window) or by selecting Series 1 X Error Bars from the drop down menu in the Current Selection section at the top left of the Layout tab. Once you have selected the error bars you can enter the correct values by following the same procedure you used to enter the y-error values. When you are done your graph should look something like that shown below. Notice that the x-error bars are so small that they cannot be seen on the graph. This is fine if this occurs in one of your labs simply include a statement in your logbook pointing this out.

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