# Below is a very brief tutorial on the basic capabilities of Excel. Refer to the Excel help files for more information.

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1 Excel Tutorial Below is a very brief tutorial on the basic capabilities of Excel. Refer to the Excel help files for more information. Working with Data Entering and Formatting Data Before entering data into a spreadsheet a little thought should be given as to the arrangement of the data. A typical use of Excel is to keep track of student grades. A convenient arrangement of data is to list the students names in columns and the various assignments in rows. The formatting of data (text, numbers, dates, currency etc..) can be set to your personal preferences. Select the data you wish to format and under the Format menu select Cells. The dialog box that comes up lists many different available formats. For instance you can choose to show only 1 decimal place for all calculations. Customizing the formatting can make it easier to look at the data. Individual cells are named according to which row and column they are in. By default excel labels columns with letters and rows with numbers. The data in the first column and first row is referred to as A1. Entering Formulas, Working with Data The power of Excel comes from it s ability to perform complex calculations on an active spreadsheet. This means that you can enter formulas for the manipulation of experimental data that update when the data changes. In order for excel to differentiate between a formula and text, the equal sign, =, is used to let the software know that what follows is a formula. All of the normal math functions are available. For example, if you wish to add 5 and 9 you would simple click on any cell and type =5+9, the cell would then display 14. Or if you would like to multiply the value in cell A10 by the value in cell B12 you would enter =A10*B12. Parenthesis are used the same way you would use them in algebra. For example, =(A10*B12)+C2 is different from =A10*(B12+C2). Arithmetic Operator Meaning Example + (plus sign) Addition (negative sign) - Subtraction Negation (negative 1) * (asterisk) Multiplication 5*8 / (forward slash) Division 7/3 % (percent) Percent 20% ^ (carat) Exponentiation 4^3 (i.e. 4 to the third power) E (or e) Scientific Notation 3.1E-3 ( i.e ) Sqrt() Square root =sqrt(9.1) π, ( ) Pi =PI() sin(), cos(), tan(), etc.. Trigonometry functions* =sin(2*pi()) (i.e. sin(2π)=0) *Note: The default angles are in radians.

2 A basic task is the ability to select individual data points or data ranges listed in other cells. Data are referenced in formulas according to the table below. To refer to The cell in column A and row 10 The range of cells in column A and rows 10 through 20 The range of cells in row 15 and columns B through E All cells in row 5 5:5 Enter A10 All cells in rows 5 through 10 5:10 All cells in column H All cells in columns H through J The range of cells in column A though E and rows 10 through 20 A10:A20 B15:E15 H:H H:J A10:E20 The above reference formats are relative. That is, if you copy a formula containing the reference A10 to the next column to the right the reference in the formula is changed to B10. If you want a reference to be absolute (i.e. one that doesn t change when you copy the formula to another location) us the reference \$A\$10. Functions Statistical analysis of student grades and experimental data sets can provide useful information. For example, if we have a data set in column A that consists of 15 measurements. We can obtain the following values: Value desired mean median standard deviation Formula to enter =average(a1:a15) =median(a1:a15) =stdev(a1:15) confidence interval* =confidence(alpha, s, n) number of data points highest value lowest value range =count(a1:a15) =max(a1:a15) =min(a1:a15) =max(a1:a15)-min(a1:a15) * In the formula for confidence interval alpha is equal to 0.05 for a 95% C.L. 0.1 for a 90% C.L. and so on, s is the standard deviation of the data and n is the number of data points. Note: The confidence interval assumes that you have the population standard deviation (i.e. infinite degrees of freedom). Do not use this function to calculate confidence intervals in the chemistry 116AL course. Note we could also use the reference (A:A) as follows =average(a:a) to return the average of all of the numbers in column A, not just the numbers in cells 1 to 15. Using these basic functions we can calculate the relative standard deviation (RSD)(standard deviation / mean) and the coefficient of variance (COV) (RSD * 100).

5 Many times the slope and/or intercept value are needed in other calculations. These values can be obtained as a spreadsheet function for use in other calculations. As above let s assume we have our x values in column A1:A50 and our y values in column B1:B50. Desired Value slope y-intercept Enter =slope(b1:b50, A1:A50) =intercept(b1:b50, A1:A50) The resulting values can now be used in further calculations as required.

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