Excel Intermediate Session 2: Charts and Tables

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "Excel Intermediate Session 2: Charts and Tables"

Transcription

1 Excel Intermediate Session 2: Charts and Tables Agenda 1. Introduction (10 minutes) 2. Tables and Ranges (5 minutes) 3. The Report Part 1: Creating and Manipulating Tables (45 min) 4. Charts and other Objects (5 minutes) 5. The Report Part 2: Creating Charts and Adding Visual Interest (45 minutes) 6. Practice, Questions, and Evaluation (10 minutes) s BTOP program is grant-funded. In order to keep this program running in the future, we must demonstrate its positive impact on our community. We would be extremely grateful if you would share with us the experiences you have had attending our training sessions and how our program has impacted your life. Please send your responses via or regular mail. Responses may be used to promote and the BTOP program, and as part of grant reporting. Mailing Address: Jennifer Recht,, 1600 Lincoln Ave., Utica, NY

2 1. Introduction Introduction o Sign-in o Trainer o Class Class Outcomes o Convert data to a table and back to a range o Sort data within a table o Filter data within a table o Create a chart o Insert another object such as a shape, picture, or SmartArt 2. Tables and Ranges But isn t this already a table? Tip! When we enter data into Excel, we tend to use a table-like format with rows, columns, and headings for each row. However, by telling Excel to treat a group of data as a table, we gain added functionality including sorting, filtering, and using a total row. Table work best for contiguous data (data grouped together with no blank spaces) that uses headers for each column. What do you call data that isn t in a table? Tip! A group of data in Excel that had not been converted to a table is called a range. 3. The Report Part 1: Creating and Manipulating Tables Creating a table Tip! Take a look at the data presented in Sheet1 of the sample report. The report presents basic information for multiple locations of a sample retail store. The data is contiguous, and each column has a header, making it ideal for a table. 2

3 Task: If your data is contiguous, contains no blank columns or rows, and you do not want to exclude any data from the table, you can click any cell within your table and choose Format as Table from the Styles group in the Home tab and Excel will usually guess correctly the range you want to convert. In the case of our table, in which we have a title row at the top which is not part of the data, we can select the specific range we d like to include by clicking and dragging to select the data and then clicking Format as Table. Tip! You will be asked to choose a visual style for your table. Don t worry too much about which one to pick; it is very easy to change it later. Contextual tabs: Table Tools Tip! Take a look at your tabs. You will notice a new tab, highlighted in yellow, called Table Tools. Tabs like this are called contextual tabs and Excel has quite a few of them. They appear only when relevant to the workbook in question, which is why we didn t see the Table Tools tab until we had a table in our document. Task: Try clicking different cells, some within and some outside of your table. You will see that the Tables Tools tab is only visible when a cell within the table is selected. 3

4 Adding to tables Tip! There are two ways to add to a table. If you look at the bottom right corner of your table, you will see a small blue shape. You can click on the corner and drag to expand your table. Alternately, if you being typing either in the column immediately to the right or the row immediately below your table, Excel will automatically format the new row or column as part of the table. Task: Using either method, create a Column to the right of Expenses and title it Profit. Table formulas Task: Now that we ve created the column, create a formula in cell G2 subtracting expenses from revenue to calculate net profit. Tip! The first thing you might notice is that now that we re using a table, Excel saves us some time by automatically filling our formula into the whole column. Now, take a look at the formula. Excel has a different way of creating formulas within a table; note that the formula refers to the column headers rather than the cell names. 4

5 Sorting Tip! Have you notices the pull-down menu buttons that automatically appear at the right of each column heading in the table? These menus allow you to apply different sorts to the data. For instance, by default the table is sorted by Location in alphabetical order, but it might be useful to look at the data based on profit, store size, county, or number of employees. Task: Try out of few different ways of sorting the table for yourself. You may notice that, for instance, if you sort by Profit and then by County, the rows will remain sorted by Profit within each county. o Using multilevel sorts 5

6 Tip! We just saw one way to create a multilevel sort: If you want to sort by County and then Profit, apply the sorts in reverse order: Profit and then county. You can also apply multilevel sorts by using the Sort command in the Sort & Filter group, which is part of the Data tab. Task: Open the Sort dialog box. Under Sort By, select County, and then select A to Z under Order. Then click the Add Level button. In the next level, sort by Profit and order the sort largest to smallest. Click OK to apply your sort. Sorted by County Sorted by Profit Filters Tip! Another way so look at your data is to look at only certain pieces of data at once by filtering. For example, the data for only Madison county, only stores with more than 3 employees, or only stores with a revenue of less than 15,000. Task: Let s create a filter to look at only the data for medium-sized stores. Click on the pull down menu in the header of the size column. At the bottom of the menu, you will see five check boxes: (Select All), Full Service, Drive Thru, Pick Up, and Stand. By unchecking everything but Drive Thru, we can view data for only Drive Thru stores. 6

7 Tip! Note that the pull-down menu button on the Size column now displays a funnel icon to show that a filter has been applied. (You can also see up and down arrows on the County and Profit columns indicating sorts have been applied.) Task: It s easy to remove a filter. Open the pull-down menu again and select Clear Filter From Size. Now, let s try creating one more filter, to show only stores with a revenue of at least $7,500. From the Revenue pull-down menu, select number filters, and then Greater Than or Equal To. Input 7500 into the dialog box that appears, and then select okay. Clear this filter before continuing. Converting tables to ranges Tip! Our table would look great if we could add a subtotal row for each county. Take a look at the Data tab. In the Outline group, you will see an option for Subtotal, but it is now grayed out. Unfortunately, while Excel can easily create subtotals, this function is only available in ranges, not tables. Luckily, it is easy to convert a table back to a range, and then to a table again. Task: Go to the Table Tools: Design tab and select Convert to Range from the Tools group. Now we can select the Subtotal option in the Data tab. In the Subtotal dialog box, first select County under At each change in, and then Sum under Use function. Then, check Revenue, Expenses, and Profit to tell Excel to create subtotals in each of these columns. Click Okay. Once the subtotals have been added, we can easily convert the range back to a table. 7

8 Using a Total Row Tip! Take a look at Sheet2. It contains the beginnings of a quarterly report. Now that our table in Sheet1 has subtotals, it s easy to fill in the information by referring to the appropriate cells. 8

9 Task: First, let s convert this information into a table. Once you have a table, let s take a look at using a total row. From the Table Tools: Design tab, check the Total Row box in the Table Style Options group. You will see a total row appear at the bottom of the chart, with the total Profit already calculated. Let s calculate the total Revenue and Expenses as well. If you click in the empty cell below expenses, you will see a pull-down button appear. Open up the pull-down menu and select Sum. You can repeat this process for the Revenue column. 4. Charts and Other Objects Tip! Our quarterly report is looking a little bit dull. To find different ways to make the report more visually appealing, let s take a look at the Insert tab. The Insert tab allows you to create many different types of objects into your workbook, including pictures, shapes, charts (also called graphs) SmartArt, and Sparklines. We will not be able to cover all of these options in this class, but try exploring the ones we don t get to on your own! 9

10 5. The Report Part 2: Creating Charts and Adding Visual Interest Choosing a chart type Tip! By adding a chart or two, we can make the data in our report easier to interpret, and make the worksheet more visually appealing. Task: Select a cell anywhere within the table, and, in the Insert tab, select Column from within the Charts group to create a chart that compares Revenue, Expenses, and Profit from each county. Selecting data Tip! With our previous chart, Excel guessed the data we wanted to include correctly. With some charts, you may have to choose the specific data to include in order to get the chart you want. Task: Now, let s create a pie chart displaying the Profit for each of the three counties. Using the same steps to create this chart, you ll see that because our data has too many variables to display at once, Excel creates a pie chart using the first set of data, Revenue. There are two ways to change the data used in a chart. With your pie chart selected, take a look at the table, and you will see that the counties have a purple box around them, and the numerical data is surrounded by a blue box. You can click and drag the corners of either of these boxes to change the data that is displayed. You can also make changes to the data by clicking the Select Data button, which is in the Data group of the Chart Tools: Design tab (note that charts have their own contextual tabs!). This will open up a dialog box in which you can choose exactly what data is shown own both axes. Using one of these methods, alter your pie chart so that is shows Profit rather than Revenue. 10

11 Customizing chart appearance Tip! If you hover your mouse over any blank space in your chart, you will see a four-pointed arrow that indicates you can click and drag to move your chart within the worksheet. If you hover your mouse over one of the corners of the gray border than surrounds the chart, you will see a diagonal arrow. You can click and drag with this arrow to resize your chart. Task: Move both charts below the table and resize them so that they are the same width as the table. Tip! The Chart Tools: Design tab has many options for easily changing the appearance of your chart. You can change the type of chart with the Change Chart Type button, the chart layout in the Chart Layouts group, and the style and color scheme in the Chart Styles button. Task: Try out several different layout and style options on each of your charts. Merge and center Tip! There is an easy way to center the title of our quarterly report above the rest of the information. Task: Select cells A1 (which contains the words Quarterly Report) through D1. In the Home tab, select Merge & Center to merge those four cells and center the text within them. Now, using the Font group or the Styles group, change the background of the merged cell to match the rest of the worksheet. Inserting objects Tip! We have already tried inserting a chart. Let s look at inserting two more types of objects, a shape and a text box. Task: In the Illustrations group of the Insert tab, find the Shapes button. From the Shapes menu, choose Explosion 1 (hint: it looks like this ). Click and drag to draw the shape next to the revenue bar for Oneida County in your first chart. Now, in the Text group, choose Text box, and click within the blank space of your shape to create a text box. Type Record! You may have to enlarge the shape for the whole word to fit. 11

12 Lastly, you may want to change the appearance of your shape in the Drawing Tools: Format tab to match it with the rest of your worksheet. Your final report might look something like this: 6. Practice, Questions, and Evaluation Practice and Questions Tip! Excel is filled with different options and commands. We ve learned many of them today, but there are quite a few still left to explore. To explore Excel on your own, remember: 1. Hold your mouse over a button for a helpful hint about what that button does. 12

13 2. Many buttons, like the buttons for bold, italic, and underline, have a picture of what they do. 3. If you make a mistake, you can always click Undo. Evaluation Please take a moment to fill out the evaluation forms provided. This will help us create even better training programs. 13

14 This training session was developed for the Public Computing Center (PCC) and Mobile Public Computing Center (mpcc) at. The PCC and mpcc are funded by two Broadband Technology Opportunity Program (BTOP) grants. These grants are part of $9.5 million that was awarded to the New York State Library, a unit of the Office of Cultural Education within the New York State Education Department (NYSED) by the U.S. Department of Commerce National Telecommunications and Information Administration (NTIA) in order to increase access to computers in public libraries across New York State. Funding for this award is being provided by the American Reinvestment and Recovery Act (ARRA) Broadband Technology Opportunities Program. 14

Excel Intermediate Session 1: Using Functions

Excel Intermediate Session 1: Using Functions Excel Intermediate Session 1: Using Functions Agenda 1. Introduction (10 minutes) 2. Formulas and Functions (5 minutes) 3. Warm-Up with Functions (20 minutes) 4. The Gradebook Part 1: The AVERAGE and IF

More information

PA Payroll Exercise for Intermediate Excel

PA Payroll Exercise for Intermediate Excel PA Payroll Exercise for Intermediate Excel Follow the directions below to create a payroll exercise. Read through each individual direction before performing it, like you are following recipe instructions.

More information

Advanced Microsoft Excel 2010

Advanced Microsoft Excel 2010 Advanced Microsoft Excel 2010 Table of Contents THE PASTE SPECIAL FUNCTION... 2 Paste Special Options... 2 Using the Paste Special Function... 3 ORGANIZING DATA... 4 Multiple-Level Sorting... 4 Subtotaling

More information

Computer Training Centre University College Cork. Excel 2013 Pivot Tables

Computer Training Centre University College Cork. Excel 2013 Pivot Tables Computer Training Centre University College Cork Excel 2013 Pivot Tables Table of Contents Pivot Tables... 1 Changing the Value Field Settings... 2 Refreshing the Data... 3 Refresh Data when opening a

More information

MS Excel. Handout: Level 2. elearning Department. Copyright 2016 CMS e-learning Department. All Rights Reserved. Page 1 of 11

MS Excel. Handout: Level 2. elearning Department. Copyright 2016 CMS e-learning Department. All Rights Reserved. Page 1 of 11 MS Excel Handout: Level 2 elearning Department 2016 Page 1 of 11 Contents Excel Environment:... 3 To create a new blank workbook:...3 To insert text:...4 Cell addresses:...4 To save the workbook:... 5

More information

Excel Unit 4. Data files needed to complete these exercises will be found on the S: drive>410>student>computer Technology>Excel>Unit 4

Excel Unit 4. Data files needed to complete these exercises will be found on the S: drive>410>student>computer Technology>Excel>Unit 4 Excel Unit 4 Data files needed to complete these exercises will be found on the S: drive>410>student>computer Technology>Excel>Unit 4 Step by Step 4.1 Creating and Positioning Charts GET READY. Before

More information

Computer Training Centre University College Cork. Excel 2013 The Quick Analysis Tool

Computer Training Centre University College Cork. Excel 2013 The Quick Analysis Tool Computer Training Centre University College Cork Excel 2013 The Quick Analysis Tool Quick Analysis Tool The quick analysis tool is new to Excel 2013. This tool enables the user to quickly access features

More information

Basic Microsoft Excel 2007

Basic Microsoft Excel 2007 Basic Microsoft Excel 2007 The biggest difference between Excel 2007 and its predecessors is the new layout. All of the old functions are still there (with some new additions), but they are now located

More information

Advanced Excel 10/20/2011 1

Advanced Excel 10/20/2011 1 Advanced Excel Data Validation Excel has a feature called Data Validation, which will allow you to control what kind of information is typed into cells. 1. Select the cell(s) you wish to control. 2. Click

More information

Getting Started with Excel 2008. Table of Contents

Getting Started with Excel 2008. Table of Contents Table of Contents Elements of An Excel Document... 2 Resizing and Hiding Columns and Rows... 3 Using Panes to Create Spreadsheet Headers... 3 Using the AutoFill Command... 4 Using AutoFill for Sequences...

More information

Basic Excel Handbook

Basic Excel Handbook 2 5 2 7 1 1 0 4 3 9 8 1 Basic Excel Handbook Version 3.6 May 6, 2008 Contents Contents... 1 Part I: Background Information...3 About This Handbook... 4 Excel Terminology... 5 Excel Terminology (cont.)...

More information

Excel 2007: Basics Learning Guide

Excel 2007: Basics Learning Guide Excel 2007: Basics Learning Guide Exploring Excel At first glance, the new Excel 2007 interface may seem a bit unsettling, with fat bands called Ribbons replacing cascading text menus and task bars. This

More information

Designing a Worksheet with Excel

Designing a Worksheet with Excel Designing a Worksheet with Excel Introduction Microsoft Office Excel 00 offers several tools that make your worksheets look attractive and professional. Without formatting, a worksheet can look confusing

More information

THE RIBBON A. Wheaton Public Library Intro. to Microsoft Excel

THE RIBBON A. Wheaton Public Library Intro. to Microsoft Excel Microsoft Excel 2010 THE RIBBON A C D B A. Tabs Tabs were introduced in Office 2007. They replaced the menus used in older versions. B. Group Within each tab, there are subtasks, organized by group. C.

More information

Excel 2016 Tables & PivotTables

Excel 2016 Tables & PivotTables Excel 2016 Tables & A PivotTable is a summary of data from a data source and is very useful when you have a lot of data to analyze. Excel enable one to gather and present data in a custom/dynamic display.

More information

Beginning Excel. Revised 5/01

Beginning Excel. Revised 5/01 Beginning Excel Objectives: The Learner will: Become familiar with terminology used in Microsoft Excel Create a simple workbook Write a simple formula Create a simple chart Sort a simple text chart Formatting

More information

1. Create a spreadsheet including starting from scratch or template. When you start excel, it opens in an empty workbook. Most of us start there.

1. Create a spreadsheet including starting from scratch or template. When you start excel, it opens in an empty workbook. Most of us start there. Technical Assistance: Website: http://help.asu.edu Help Desk Phone: 1.855.278.5080 (24/7 support) Instruction 1. Create a spreadsheet including starting from scratch or template When you start excel, it

More information

ECDL. European Computer Driving Licence. Spreadsheet Software BCS ITQ Level 1. Syllabus Version 1.0

ECDL. European Computer Driving Licence. Spreadsheet Software BCS ITQ Level 1. Syllabus Version 1.0 ECDL European Computer Driving Licence BCS ITQ Level 1 Using Microsoft Excel 2010 Syllabus Version 1.0 This training, which has been approved by BCS, includes exercise items intended to assist learners

More information

Indiana County Assessor Association Excel Excellence

Indiana County Assessor Association Excel Excellence Indiana County Assessor Association Excel Excellence Basic Excel Data Analysis Division August 2012 1 Agenda Lesson 1: The Benefits of Excel Lesson 2: The Basics of Excel Lesson 3: Hands On Exercises Lesson

More information

Sample Table. Columns. Column 1 Column 2 Column 3 Row 1 Cell 1 Cell 2 Cell 3 Row 2 Cell 4 Cell 5 Cell 6 Row 3 Cell 7 Cell 8 Cell 9.

Sample Table. Columns. Column 1 Column 2 Column 3 Row 1 Cell 1 Cell 2 Cell 3 Row 2 Cell 4 Cell 5 Cell 6 Row 3 Cell 7 Cell 8 Cell 9. Working with Tables in Microsoft Word The purpose of this document is to lead you through the steps of creating, editing and deleting tables and parts of tables. This document follows a tutorial format

More information

The commands in Microsoft Excel 2003 are similar to that of Microsoft Excel 2010 except the placement is different.

The commands in Microsoft Excel 2003 are similar to that of Microsoft Excel 2010 except the placement is different. Microsoft Excel 2010 Scavenger Hunt - Beginner The commands in Microsoft Excel 2003 are similar to that of Microsoft Excel 2010 except the placement is different. This scavenger hunt will help you get

More information

3 What s New in Excel 2007

3 What s New in Excel 2007 3 What s New in Excel 2007 3.1 Overview of Excel 2007 Microsoft Office Excel 2007 is a spreadsheet program that enables you to enter, manipulate, calculate, and chart data. An Excel file is referred to

More information

Excel 2007 Basic knowledge

Excel 2007 Basic knowledge Ribbon menu The Ribbon menu system with tabs for various Excel commands. This Ribbon system replaces the traditional menus used with Excel 2003. Above the Ribbon in the upper-left corner is the Microsoft

More information

Excel 2010: Create your first spreadsheet

Excel 2010: Create your first spreadsheet Excel 2010: Create your first spreadsheet Goals: After completing this course you will be able to: Create a new spreadsheet. Add, subtract, multiply, and divide in a spreadsheet. Enter and format column

More information

Using Microsoft Excel as a Database

Using Microsoft Excel as a Database Using Microsoft Excel as a Database Whether it is a personal list of phone numbers, a contact list for members of an organization or team, or a collection of tourist sites, hotels, or travel agencies,

More information

Introduction to Microsoft Excel 2007

Introduction to Microsoft Excel 2007 Introduction to Microsoft Excel 2007 Class learning objectives 1. What is Excel? Spreadsheet uses & samples Touring the Excel window Learning important definitions Navigating around the workbook 2. The

More information

Home Ribbon Insert or Delete columns or rows AutoSum numbers Sort and filter data Help

Home Ribbon Insert or Delete columns or rows AutoSum numbers Sort and filter data Help Introduction to Microsoft Excel 2010, part 1 When you open Excel, it automatically starts a brand-new workbook, which is made up of spreadsheets Tools are arranged in ribbons (very similar to Word) Composed

More information

Word 2007: Basics Learning Guide

Word 2007: Basics Learning Guide Word 2007: Basics Learning Guide Exploring Word At first glance, the new Word 2007 interface may seem a bit unsettling, with fat bands called Ribbons replacing cascading text menus and task bars. This

More information

EXCEL PIVOT TABLE David Geffen School of Medicine, UCLA Dean s Office Oct 2002

EXCEL PIVOT TABLE David Geffen School of Medicine, UCLA Dean s Office Oct 2002 EXCEL PIVOT TABLE David Geffen School of Medicine, UCLA Dean s Office Oct 2002 Table of Contents Part I Creating a Pivot Table Excel Database......3 What is a Pivot Table...... 3 Creating Pivot Tables

More information

Microsoft Office Excel 2013

Microsoft Office Excel 2013 Microsoft Office Excel 2013 Navigating the Excel Interface The Components of the Excel 2013 Interface Component Quick Access Toolbar The ribbon Ribbon tabs Task pane Formula Bar Status bar Description

More information

Migrating to Excel 2010 from Excel 2003 - Excel - Microsoft Office 1 of 1

Migrating to Excel 2010 from Excel 2003 - Excel - Microsoft Office 1 of 1 Migrating to Excel 2010 - Excel - Microsoft Office 1 of 1 In This Guide Microsoft Excel 2010 looks very different, so we created this guide to help you minimize the learning curve. Read on to learn key

More information

Formatting. Font formatting. Font formatting options The font formatting options are located on the Home tab within the Font group.

Formatting. Font formatting. Font formatting options The font formatting options are located on the Home tab within the Font group. Formatting Font formatting Font formatting options The font formatting options are located on the Home tab within the Font group. Font type Open a workbook called Font formatting. Select the range C3:G3.

More information

Excel 2016 Dashboards

Excel 2016 Dashboards Alexandria Technical & Community College 2016 Linda Muchow 320-762-4539 Excel 2016 Dashboards Defining dashboards A dashboard is a visual interface that provides at-a-glance views into key measures relevant

More information

Microsoft Excel 2007 Consolidate Data & Analyze with Pivot Table Windows XP

Microsoft Excel 2007 Consolidate Data & Analyze with Pivot Table Windows XP Microsoft Excel 2007 Consolidate Data & Analyze with Pivot Table Windows XP Consolidate Data in Multiple Worksheets Example data is saved under Consolidation.xlsx workbook under ProductA through ProductD

More information

In This Issue: Excel Sorting with Text and Numbers

In This Issue: Excel Sorting with Text and Numbers In This Issue: Sorting with Text and Numbers Microsoft allows you to manipulate the data you have in your spreadsheet by using the sort and filter feature. Sorting is performed on a list that contains

More information

INFORM A TION TECHNOLOGY SERVICES MICROSOFT EXCEL Level 3 PivotTables & Charts LEARNING GUIDE

INFORM A TION TECHNOLOGY SERVICES MICROSOFT EXCEL Level 3 PivotTables & Charts LEARNING GUIDE INFORM A TION TECHNOLOGY SERVICES MICROSOFT EXCEL 2010 Level 3 PivotTables & Charts LEARNING GUIDE Course Overview Welcome Information Technology Services is happy to provide you with this training opportunity.

More information

Microsoft Excel 2010 Part 3: Advanced Excel

Microsoft Excel 2010 Part 3: Advanced Excel CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Excel 2010 Part 3: Advanced Excel Winter 2015, Version 1.0 Table of Contents Introduction...2 Sorting Data...2 Sorting

More information

Task Force on Technology / EXCEL

Task Force on Technology / EXCEL Task Force on Technology EXCEL Basic terminology Spreadsheet A spreadsheet is an electronic document that stores various types of data. There are vertical columns and horizontal rows. A cell is where the

More information

Microsoft Excel 2010 Pivot Tables

Microsoft Excel 2010 Pivot Tables Microsoft Excel 2010 Pivot Tables Email: training@health.ufl.edu Web Page: http://training.health.ufl.edu Microsoft Excel 2010: Pivot Tables 1.5 hours Topics include data groupings, pivot tables, pivot

More information

Intermediate. Microsoft Excel 2007- Tables and Printing

Intermediate. Microsoft Excel 2007- Tables and Printing John W. Jacobs Technology Center 450 Exton Square Parkway Exton, PA 19341 610.280.2666 ccljtc@ccls.org www.ccls.org Facebook.com/ChesterCountyLibrary Intermediate Microsoft Excel 2007- Tables and Printing

More information

Computer Skills Microsoft Excel Creating Pie & Column Charts

Computer Skills Microsoft Excel Creating Pie & Column Charts Computer Skills Microsoft Excel Creating Pie & Column Charts In this exercise, we will learn how to display data using a pie chart and a column chart, color-code the charts, and label the charts. Part

More information

MICROSOFT EXCEL TUTORIAL HANDOUT

MICROSOFT EXCEL TUTORIAL HANDOUT MICROSOFT EXCEL TUTIAL HANDOUT Opening Microsoft Excel 1. Click on the START button. 2. Click on PROGRAMS. 3. Click on MICROSOFT EXCEL. The Excel Screen Formula Bar Minimize Buttons Restore Buttons Close

More information

Excel Charts and Graphs 2013

Excel Charts and Graphs 2013 Excel Charts and Graphs 2013 Copyright 2014, Software Application Training, West Chester University. A member of the Pennsylvania State Systems of Higher Education. No portion of this document may be reproduced

More information

Microsoft Excel 2007 Level 2

Microsoft Excel 2007 Level 2 Information Technology Services Kennesaw State University Microsoft Excel 2007 Level 2 Copyright 2008 KSU Dept. of Information Technology Services This document may be downloaded, printed or copied for

More information

As in the example above, a Budget created on the computer typically has:

As in the example above, a Budget created on the computer typically has: Activity Card Create a How will you ensure that your expenses do not exceed what you planned to invest or spend? You can create a budget to plan your expenditures and earnings. As a family, you can plan

More information

Microsoft Excel 2013: Charts June 2014

Microsoft Excel 2013: Charts June 2014 Microsoft Excel 2013: Charts June 2014 Description We will focus on Excel features for graphs and charts. We will discuss multiple axes, formatting data, choosing chart type, adding notes and images, and

More information

EXCEL 2013: BASICS OBJECTIVES: SIU Medical Library Department of Information & Communication Sciences

EXCEL 2013: BASICS OBJECTIVES: SIU Medical Library Department of Information & Communication Sciences SIU Medical Library Department of Information & Communication Sciences EXCEL 2013: BASICS OBJECTIVES: 1. Understand the Excel interface 2. Learn to create a basic worksheet 3. Add and edit cell content

More information

HOUR 9. Formatting Worksheets to Look Great

HOUR 9. Formatting Worksheets to Look Great HOUR 9 Formatting Worksheets to Look Great Excel makes it easy to make even simple worksheets look professional. AutoFormat quickly formats your worksheet within the boundaries you select. If you want

More information

Chapter 2: Formulas, Functions, and Formatting Microsoft Excel 2010 OBJECTIVE We will practice using formulas and functions in Microsoft Excel 2010.

Chapter 2: Formulas, Functions, and Formatting Microsoft Excel 2010 OBJECTIVE We will practice using formulas and functions in Microsoft Excel 2010. OBJECTIVE We will practice using formulas and functions in. ESSENTIAL SKILLS Enter formulas by typing Enter formulas by Point mode Apply the AVERAGE, MAX, and MIN functions Verify a formula using Range

More information

Microsoft Excel 2010. Understanding the Basics

Microsoft Excel 2010. Understanding the Basics Microsoft Excel 2010 Understanding the Basics Table of Contents Opening Excel 2010 2 Components of Excel 2 The Ribbon 3 o Contextual Tabs 3 o Dialog Box Launcher 4 o Quick Access Toolbar 4 Key Tips 5 The

More information

Advanced Excel: Pivot Tables

Advanced Excel: Pivot Tables Advanced Excel: Pivot Tables Welcome to Advanced Excel: Pivot Tables. I m sure you re excited to get started on your journey into the depths of Microsoft Excel. In this course we will cover: Pivot Tables

More information

Excel 2007 Tutorial I

Excel 2007 Tutorial I This tutorial was adapted from a tutorial by http://staff.aub.edu.lb/~acc/ see its complete version at http://www.uwec.edu/help/excel07.htm Excel 2007 Tutorial I Contents Screen Layout... 3 Ribbon user

More information

NAVIGATION TIPS. Special Tabs

NAVIGATION TIPS. Special Tabs rp`=j~êëü~ää=påüççä=çñ=_ìëáåéëë Academic Information Services Excel 2007 Cheat Sheet Find Excel 2003 Commands in Excel 2007 Use this handout to find where Excel 2003 commands are located in Excel 2007.

More information

Excel 2003 Tutorial I

Excel 2003 Tutorial I This tutorial was adapted from a tutorial by see its complete version at http://www.fgcu.edu/support/office2000/excel/index.html Excel 2003 Tutorial I Spreadsheet Basics Screen Layout Title bar Menu bar

More information

Microsoft Office 2010: Advanced Q&As Word Chapter 4

Microsoft Office 2010: Advanced Q&As Word Chapter 4 Microsoft Office 2010: Advanced Q&As Word Chapter 4 What is the purpose of the buttons in the Preview area? (WD 207) They are toggles that display and remove the top, bottom, left, and right borders from

More information

Charts and PivotTables. Excel Unit 5 Module 2. Diocese of St. Petersburg Office of Training

Charts and PivotTables. Excel Unit 5 Module 2. Diocese of St. Petersburg Office of Training Charts and PivotTables Excel 2010 Unit 5 Module 2 Diocese of St. Petersburg Office of Training Training@dosp.org Page left intentionally blank Table of Contents About Charting... 1 Charting Rules... 1

More information

Spreadsheet - Introduction

Spreadsheet - Introduction CSCA0102 IT and Business Applications Chapter 6 Spreadsheet - Introduction Spreadsheet A spreadsheet (or spreadsheet program) is software that permits numerical data to be used and to perform automatic

More information

Excel 2007. Getting Started The Excel Window u v w. Microsoft QUICK Source

Excel 2007. Getting Started The Excel Window u v w. Microsoft QUICK Source Microsoft QUICK Source Excel 2007 Getting Started The Excel Window u v w x y z { u Quick Access Toolbar contains shortcuts for the most commonly used tools. v Microsoft Office Button contains common file

More information

Charts and Pivot Tables. Training Manual

Charts and Pivot Tables. Training Manual Charts and Pivot Tables Training Manual Excel 2007 Table of Contents Section 1: Working With Charts... 1 Lesson 1.1: Working With Charts, Part 1...2 Creating a Chart...2 Formatting a Chart...4 Modifying

More information

Excel-PivotTables and Charts

Excel-PivotTables and Charts Excel-PivotTables and Charts rschmid February 23, 2010 0 What is a PivotTable? A. Description B. Structure C. Ribbon Creating a PivotTable Report A. Prepare Data Worksheet B. Create a basic PivotTable

More information

Microsoft Office Excel 2010 A Lesson Approach, Complete

Microsoft Office Excel 2010 A Lesson Approach, Complete Unit 1 Notes, page 1 Page Location Notes for You About Unit 1 (Lessons 1 3) Lesson 1 5 Exercise 1-1 Paragraph 2 In the second paragraph for Exercise 1-1, the text refers to Share commands. This term is

More information

Microsoft Excel 2010 Prepared by Computing Services at the Eastman School of Music July 2010

Microsoft Excel 2010 Prepared by Computing Services at the Eastman School of Music July 2010 Microsoft Excel 2010 Prepared by Computing Services at the Eastman School of Music July 2010 Contents Microsoft Office Interface... 4 File Ribbon Tab... 5 Microsoft Office Quick Access Toolbar... 6 Appearance

More information

Using Excel as a Management Reporting Tool with your Minotaur Data. Exercise 1 Customer Item Profitability Reporting Tool for Management

Using Excel as a Management Reporting Tool with your Minotaur Data. Exercise 1 Customer Item Profitability Reporting Tool for Management Using Excel as a Management Reporting Tool with your Minotaur Data with Judith Kirkness These instruction sheets will help you learn: 1. How to export reports from Minotaur to Excel (these instructions

More information

New Features in Excel 2010/2013 Contents

New Features in Excel 2010/2013 Contents New Features in Excel 2010/2013 Contents Introduction... 2 1. Flash Fill... 2 2. Quick Analysis... 4 3. Recommended Charts Command... 5 4. Recommended PivotTables Command... 5 5. Charts Option Buttons...

More information

Using Excel As A Database

Using Excel As A Database Using Excel As A Database Access is a great database application, but let s face it sometimes it s just a bit complicated! There are a lot of times when it would be nice to have some of the capabilities

More information

WHAT S NEW IN MS EXCEL 2013

WHAT S NEW IN MS EXCEL 2013 Contents Excel... 1 Filling empty cells using Flash Fill... 1 Filtering records using a Timeline... 2 Previewing with Quick Analysis... 4 Using Chart Advisor recommendations... 5 Finding errors and issues

More information

MICROSOFT EXCEL 2011 EXPLORE PIVOTTABLE REPORTS

MICROSOFT EXCEL 2011 EXPLORE PIVOTTABLE REPORTS MICROSOFT EXCEL 2011 EXPLORE PIVOTTABLE REPORTS Last Edited: 2012-07-10 1 Introduce PivotTable reports... 3 When to use a PivotTable... 3 Prepare your data for a PivotTable... 4 Create a PivotTable report...

More information

Excel I Sorting and filtering Revised February 2013

Excel I Sorting and filtering Revised February 2013 Excel I Sorting and filtering Revised February 2013 Nerd notes: total number of columns in a worksheet = 256 total number of rows in a worksheet = 65,536 (old)/1 million (Excel 2007) total number of characters

More information

IOWA STATE UNIVERSITY Department of Community and Regional Planning

IOWA STATE UNIVERSITY Department of Community and Regional Planning IOWA STATE UNIVERSITY Department of Community and Regional Planning CRP274 PLANNING ANALYSIS AND TECHNIQUES II INTRODUCTION TO EXCEL FOR WINDOWS 1 Basic Components of Spreadsheet 1.1 Worksheet An Excel

More information

Excel for Data Cleaning and Management

Excel for Data Cleaning and Management Excel for Data Cleaning and Management Background Information This workshop is designed to teach skills in Excel that will help you manage data from large imports and save them for further use in SPSS

More information

Introduction to Microsoft Excel 2007/2010

Introduction to Microsoft Excel 2007/2010 to Microsoft Excel 2007/2010 Abstract: Microsoft Excel is one of the most powerful and widely used spreadsheet applications available today. Excel's functionality and popularity have made it an essential

More information

Chapter 4 Displaying and Describing Categorical Data

Chapter 4 Displaying and Describing Categorical Data Chapter 4 Displaying and Describing Categorical Data Chapter Goals Learning Objectives This chapter presents three basic techniques for summarizing categorical data. After completing this chapter you should

More information

Using Microsoft Excel

Using Microsoft Excel Using Microsoft Excel a Spreadsheet a spreadsheet means changing the way it looks to make it neater and more attractive. changes can include modifying number styles, text size and colours. Many people

More information

How to Use Excel for Law Firm Billing

How to Use Excel for Law Firm Billing How to Use Excel for Law Firm Billing FEATURED FACULTY: Staci Warne, Microsoft Certified Trainer (MCT) (801) 463-1213 computrainhelp@hotmail.com Staci Warne, Microsoft Certified Trainer (MCT) Staci Warne

More information

CREATING EXCEL PIVOT TABLES AND PIVOT CHARTS FOR LIBRARY QUESTIONNAIRE RESULTS

CREATING EXCEL PIVOT TABLES AND PIVOT CHARTS FOR LIBRARY QUESTIONNAIRE RESULTS CREATING EXCEL PIVOT TABLES AND PIVOT CHARTS FOR LIBRARY QUESTIONNAIRE RESULTS An Excel Pivot Table is an interactive table that summarizes large amounts of data. It allows the user to view and manipulate

More information

CHAPTER 6: ANALYZE MICROSOFT DYNAMICS NAV 5.0 DATA IN MICROSOFT EXCEL

CHAPTER 6: ANALYZE MICROSOFT DYNAMICS NAV 5.0 DATA IN MICROSOFT EXCEL Chapter 6: Analyze Microsoft Dynamics NAV 5.0 Data in Microsoft Excel CHAPTER 6: ANALYZE MICROSOFT DYNAMICS NAV 5.0 DATA IN MICROSOFT EXCEL Objectives The objectives are: Explain the process of exporting

More information

Excel 2007 A Beginners Guide

Excel 2007 A Beginners Guide Excel 2007 A Beginners Guide Beginner Introduction The aim of this document is to introduce some basic techniques for using Excel to enter data, perform calculations and produce simple charts based on

More information

USING MICROSOFT EXCEL 2007

USING MICROSOFT EXCEL 2007 USING MICROSOFT EXCEL 2007 Before you get started with Microsoft Excel (commonly referred to as MS Excel, you will need to locate and open it on the computer. It may be on your desktop. On the computer

More information

Intro to Excel spreadsheets

Intro to Excel spreadsheets Intro to Excel spreadsheets What are the objectives of this document? The objectives of document are: 1. Familiarize you with what a spreadsheet is, how it works, and what its capabilities are; 2. Using

More information

Search help. More on Office.com: images templates. Here are some basic tasks that you can do in Microsoft Excel 2010.

Search help. More on Office.com: images templates. Here are some basic tasks that you can do in Microsoft Excel 2010. Page 1 of 8 Excel 2010 Home > Excel 2010 Help and How-to > Getting started with Excel Search help More on Office.com: images templates Basic tasks in Excel 2010 Here are some basic tasks that you can do

More information

Advanced Excel Charts : Tables : Pivots : Macros

Advanced Excel Charts : Tables : Pivots : Macros Advanced Excel Charts : Tables : Pivots : Macros Charts In Excel, charts are a great way to visualize your data. However, it is always good to remember some charts are not meant to display particular types

More information

Excel Worksheet Basics

Excel Worksheet Basics NDUS Training and Documentation Excel Worksheet Basics Welcome Since Excel has been identified as the spreadsheet application supported by the PeopleSoft system, it s a good idea to learn how to use it

More information

Introduction to Microsoft Word 2008

Introduction to Microsoft Word 2008 1. Launch Microsoft Word icon in Applications > Microsoft Office 2008 (or on the Dock). 2. When the Project Gallery opens, view some of the available Word templates by clicking to expand the Groups, and

More information

Excel Using Pivot Tables

Excel Using Pivot Tables Overview A PivotTable report is an interactive table that allows you to quickly group and summarise information from a data source. You can rearrange (or pivot) the table to display different perspectives

More information

Excel Lesson 1: Microsoft Excel Basics

Excel Lesson 1: Microsoft Excel Basics Excel Lesson 1: Microsoft Excel Basics 1. Active cell: The cell in the worksheet in which you can type data. 2. Active worksheet: The worksheet that is displayed in the work area. 3. Adjacent range: All

More information

Microsoft Excel Tutorial

Microsoft Excel Tutorial Microsoft Excel Tutorial Contents Starting MS Excel... 2 The MS Excel Window... 3 Title Bar...3 Office Button...4 Saving Your Work... 4 For the first time... 4 While you work... 4 Backing up your work...

More information

STC: Descriptive Statistics in Excel 2013. Running Descriptive and Correlational Analysis in Excel 2013

STC: Descriptive Statistics in Excel 2013. Running Descriptive and Correlational Analysis in Excel 2013 Running Descriptive and Correlational Analysis in Excel 2013 Tips for coding a survey Use short phrases for your data table headers to keep your worksheet neat, you can always edit the labels in tables

More information

Creating Simple Tables and Charts using Microsoft Excel 2013

Creating Simple Tables and Charts using Microsoft Excel 2013 2015 Bow Valley College 1 Microsoft Excel Vocabulary Creating Simple Tables and Charts using Microsoft Excel 2013 Column: A grouping of information or data organized from top to bottom. In Excel columns

More information

To reuse a template that you ve recently used, click Recent Templates, click the template that you want, and then click Create.

To reuse a template that you ve recently used, click Recent Templates, click the template that you want, and then click Create. What is Excel? Applies to: Excel 2010 Excel is a spreadsheet program in the Microsoft Office system. You can use Excel to create and format workbooks (a collection of spreadsheets) in order to analyze

More information

above the Ribbon. It contains commands such as Save, Undo, Repeat, Redo and other commands that formerly appeared under drop-down menus.

above the Ribbon. It contains commands such as Save, Undo, Repeat, Redo and other commands that formerly appeared under drop-down menus. Beginning Excel 2010 Objective 1: Review Screen Layout Excel 2010 offers the same user interface as 2007. The top portion of the window has a new structure for Excel commands. The band area is called the

More information

Excel Exam Review Questions 65-100

Excel Exam Review Questions 65-100 65. How often does Excel 2010 automatically recalculate formulas in a worksheet? A. Every 5 minutes B. Each time you click on a cell C. Each time you enter a value into a cell D. Each time the worksheet

More information

ReceivablesVision SM Getting Started Guide

ReceivablesVision SM Getting Started Guide ReceivablesVision SM Getting Started Guide March 2013 Transaction Services ReceivablesVision Quick Start Guide Table of Contents Table of Contents Accessing ReceivablesVision SM...2 The Login Screen...

More information

I ntermediate Excel. Using Auto Fill

I ntermediate Excel. Using Auto Fill I ntermediate Excel Using Auto Fill The Auto Fill tool allows you to copy the data in a single cell or block of cells and place that data into one or more neighboring cells via click and drag with the

More information

WEBFOCUS QUICK DATA FOR EXCEL

WEBFOCUS QUICK DATA FOR EXCEL WEBFOCUS QUICK DATA FOR EXCEL BRIAN CARTER INFORMATION BUILDERS SUMMIT 2008 USERS CONFERENCE JUNE 2008 Presentation Abstract: Even with the growing popularity and evolvement of Business Intelligence products

More information

REUTERS/TIM WIMBORNE SCHOLARONE MANUSCRIPTS COGNOS REPORTS

REUTERS/TIM WIMBORNE SCHOLARONE MANUSCRIPTS COGNOS REPORTS REUTERS/TIM WIMBORNE SCHOLARONE MANUSCRIPTS COGNOS REPORTS 28-APRIL-2015 TABLE OF CONTENTS Select an item in the table of contents to go to that topic in the document. USE GET HELP NOW & FAQS... 1 SYSTEM

More information

Excel 2003 A Beginners Guide

Excel 2003 A Beginners Guide Excel 2003 A Beginners Guide Beginner Introduction The aim of this document is to introduce some basic techniques for using Excel to enter data, perform calculations and produce simple charts based on

More information

If you are comfortable working with Excel, you will be comfortable working with FAST and other provided Excel workbooks.

If you are comfortable working with Excel, you will be comfortable working with FAST and other provided Excel workbooks. Excel is a spreadsheet program that allows users to organize data, complete calculations, make decisions, graph data, develop professional reports, etc. Unlike a paper spreadsheet, you can set up an Excel

More information

DOING MORE WITH WORD: MICROSOFT OFFICE 2010

DOING MORE WITH WORD: MICROSOFT OFFICE 2010 University of North Carolina at Chapel Hill Libraries Carrboro Cybrary Chapel Hill Public Library Durham County Public Library DOING MORE WITH WORD: MICROSOFT OFFICE 2010 GETTING STARTED PAGE 02 Prerequisites

More information

THE POWER OF PIVOT TABLES

THE POWER OF PIVOT TABLES THE POWER OF PIVOT TABLES To fully understand the power of a PivotTable, one must first consider what is a PivotTable and what makes them powerful? Following are the main properties that define a Pivot

More information

Pivot Tables/Charts (Microsoft Excel 2010)

Pivot Tables/Charts (Microsoft Excel 2010) Pivot Tables/Charts (Microsoft Excel 2010) You can use pivot tables whenever you want to summarize a large amount of data, such as customer lists, salesperson quarter/annual sales amounts, etc. Microsoft

More information