STORM DESMOND RECOVERY PLAN. Lecture Capture Guidance

Transcription

1 STORM DESMOND RECOVERY PLAN Lecture Capture Guidance As lectures have been cancelled for Week 10 (7-11th December), and departments have been advised to make up the lost teaching during Lent term and through creative use of elearning tools, such as Moodle or Panopto. You may be thinking of recording your missing lecture (either a video or audio podcast) and uploading it to Moodle. There are multiple ways of doing this. This guide is to help you make the best choices.

2 Contents Ways to Record Your Lecture... 3 What Will Be Recorded?... 4 What Hardware Will I Need?... 5 Where to get a microphone... 5 Tips for Recording a Lecture... 6 Section 1 - Panopto... 7 Last Year s Recording - Reuse a Lecture Recording from Last Year... 7 STEP 1: Create a Folder to record into... 7 STEP 2: Copying a Recording... 7 University Managed Desktop - Record a Lecture from Your University Office PC... 8 STEP 1: Installing the Panopto Software... 8 STEP 2: Create a Folder to record into... 8 STEP 3: Using the Panopto Software... 8 STEP 4: Publish the recording to Moodle... 9 University Managed Laptop - Record a Lecture from Your University Owned Laptop STEP 1: Create a Folder to record into STEP 2: Installing the Panopto Software STEP 3: Using the Panopto Software STEP 4: Publish the recording to Moodle Personal Computer - Record a Lecture from Your Personal Desktop or Laptop STEP 1: Create a Folder to record into STEP 2: Installing the Panopto Software STEP 3: Using the Panopto Software STEP 4: Publish the recording to Moodle Lecture Theatres - Record a Lecture in One of the University Lecture Theatres STEP 1: Create a Folder to record into STEP 2: Using the Panopto Software STEP 3: Using the Panopto Software STEP 4: Publish the recording to Moodle Section 2 PowerPoint with an Audio Layer Office Creating an PowerPoint lecture with audio A recording as you give the PowerPoint Recording comments over an individual slide Changing when the audio begins

3 Section 3 Audio Recordings Creating a Voice Recording on a Mobile Phone or Tablet (ios) Uploading the recording to your PC Creating a Voice Recording on a Mobile Phone or Tablet (Android) Uploading the Recording to Your PC Wirelessly Uploading the Recording to your PC Using a Cable Section 4 Video Recordings Creating a Video Recording on a Mobile Device (iphone) Uploading the recording to your PC Via a wired connection Directly from your phone (via ) Creating a Video Recording on a Mobile Device (Android) Uploading the Recording to your PC Wirelessly Uploading the Recording to Your PC Using a Cable Creating a Video Recording on Your PC using Camtasia (Windows or OS X) Installing a free trial of Camtasia Studio Recording the presentation Producing a Recording Editing a recording Creating a Video Recording of Your Lecture (other software)

4 Ways to Record Your Lecture We have identified 9 different ways of doing this: Panopto: Last Year s Recording P Useful if you covered the same material O You cannot use unless you have explicit permission from the performance rights holder. This may be you! Panopto: University Managed Desktop P Good option if you are already on campus! Have you got a mic or webcam already installed? Panopto: University Managed Laptop P Likely to have the appropriate hardware! Read the instructions for installing the client software carefully! Do you have local admin rights on the laptop? Panopto: Lecture Theatre P Good option if you are already on campus PVery simple option but not necessarily available to all PDo you need to use a visualiser? Panopto: Personal Computer P More simple option in terms of installing the Panopto client software! Are you recording to the correct moodle-linked folder? PowerPoint: Add an Audio Layer and Uploading to Moodle! Have you got the correct hardware for recording audio?! Have you provided instructions to students for how to play the audio component of the slide? Voice Recording: Mobile Phone or Common Software!.mp3 or.aac is a good format for Moodle! Transferring the file into Moodle may vary depending on what recording device you use Video: ipad or Similar Tablet! Recording must be less than 2GB and in mp4 format for upload to Moodle.! You might consider splitting the lecture or compressing the final file Video: Common Laptop Software P Macs and Windows both have software for creating video podcasts.! Recordings must be less than 2GB for upload to Moodle! Can you chunk your lecture? 3

5 What Will Be Recorded? Different methods of lecture capture will allow you to record different aspects of a lecture Lecture Slides PowerPoint Slides: these will be indexed and become searchable Computer Screen anything shown on your computer screen e.g. your lecture slides and any software you use to give demos or show a website Video video of the person giving the lecture, taken from a camera Visualizer a video feed from the visualizers in lecture theatres, useful if you need to show an object or hand write equations Lecture Slides Computer Screen Audio Video Visualizer Panopto: PC or Laptop P P P Panopto: Lecture Theatres P P P P (Optional) P (Large Lecture Theatres) PowerPoint: Audio Layer P O P O O Voice Recording Mobile/Tablet Voice Recording: Audacity Video Recording Mobile/Tablet Video Recording: Camtasia Video Recording: Quicktime (OS X) O O P O O O O P O O O O P P O O (Via Computer Screen) O (Via Computer Screen) P P P (Optional) P P O O O P O Think about the above methods and carefully choose the one which will work for you. Below are step by step instructions from creation to publish for each. Bear in mind that some methods, especially if you are using your own hardware, may deviate slightly from the step by step instructions below. Please contact ISS Service Desk on or iss@lancaster.ac.uk who will try and contact a member of the elearning team for further support if required. 4

6 What Hardware Will I Need? You ll need a device capable of capturing audio for all of these methods. If you are recording from your Desktop or Laptop, you will need one of the following: A Plugin Microphone A Webcam A Headset A Laptop Webcam If you already use Skype or Webex you re likely to have a device that will work! Recording from a Laptop? Most laptops have a built in webcam at the top of the screen. Even those that don t tend to have built in microphones. Where to get a microphone Don t have a microphone? Ask your colleagues if you can borrow one, talk to your department IT representative etc. Some webcams will be plug and play meaning you don t need to have admin rights on the PC to make it work. Department IT representatives or faculty teams will be able to help here if you need it. Still don t have a microphone? Consider using your smartphone or tablet to create a recording. 5

7 Tips for Recording a Lecture Record a short test first!! (30 seconds or less) to check that everything is working as expected Do you need to record your full lecture? Can you record a summary instead? If your lecture had contained audience interaction you can use Moodle features such as the Choice activity, Quizzes and Discussion forums to approximate this Do you want to record the entire lecture in one go? It s easier to record and watch if you record your lecture in chunks i.e. 15/20 minutes at a time Do you have a quiet place to work? Try to find somewhere with minimal background noise. Put a sign on your office door to let people know you re recording and they shouldn t disturb you. Do your office lights turn off automatically? Make sure to move periodically so they don t turn off midway through your lecture especially if you re recording video! 6

8 Section 1 - Panopto Last Year s Recording - Reuse a Lecture Recording from Last Year If your week 10 lecture was recorded last year and can be appropriately used again this year you can make a copy and provide access to current year students via Moodle. What can be appropriately reused? Lectures where the content is still relevant AND Lectures where the recording is of yourself OR You have explicit permission from the member of staff who made the recording to reuse it this year To re-use a Panopto recording from a previous year in another Moodle course, a copy of the recording must be made before moving it to the required folder and then published in Moodle. STEP 1: Create a Folder to record into The Moodle folder must be created (if it is not already created) for the recording to be copied into: 1. In Moodle turn editing on 2. Click Add a Resource 3. Choose Panopto Video from the resource picker 4. Once the Add a Panopto Video page loads click cancel This process has created the new Moodle folder for the correct year. If you have added Panopto lectures to your Moodle page before, the folder is already created. STEP 2: Copying a Recording Now that the folder has been created the recording can be copied. 1. Log into the Panopto portal 2. Find the recording you want to copy 3. Tick the box to the left of the recording 4. At the top of the page a Copy button will now be available, Click Copy 5. On the dialog pop-up choose the folder to copy the recording into 6. Now click the Green Copy button A new version of the recording is now created in the new folder. This will take approximately 20 minutes to become available to view, but you will be able to publish the video to Moodle in the meantime. 7

9 University Managed Desktop - Record a Lecture from Your University Office PC Use your University PC to record your week 10 lectures and post them to students via Moodle. STEP 1: Installing the Panopto Software 1. You will need to ensure that you have the Panopto Recorder installed on your desktop: a. Contact ISS and ask to be added to the Panopto group. This makes the software appear in your Add/ Remove Programs link (see below) 2. Install Panopto via the Control Panel Add/Remove Programs link a. STEP 2: Create a Folder to record into 3. You need to ensure that you have a Moodle-linked Panopto folder to record in: a. Note: If you have added a Panopto before in this course, the folder will already exist b. In Moodle turn editing on c. Click Add a Resource d. Choose Panopto Video from the resource picker e. Once the Add a Panopto Video page loads click cancel STEP 3: Using the Panopto Software 4. Open the Panopto client that you have just installed a. Click login with Moodle 8

10 b. Login with weblogin 5. Configure Panopto to use your microphone (red box) 6. Use the drop down at the top of the screen to select the correct Moodle folder and name your recording go back to step 2 if you cannot see a Moodle folder (blue box) 7. Click the capture sources to pick what you want to record (yellow box) 8. Click the Record button, wait 5 seconds and record your lecture STEP 4: Publish the recording to Moodle 9. In Moodle turn editing on 10. Click Add a Resource 11. Choose Panopto video and select the video you have just recorded 9

11 University Managed Laptop - Record a Lecture from Your University Owned Laptop If you have a university owned laptop and you do not have local admin rights, you will need to configure Panopto before leaving campus. You will then be able to make recordings from home. STEP 1: Create a Folder to record into 1. You need to ensure that you have a Moodle-linked Panopto folder to record in: a. Note: If you have added a Panopto before in this course, the folder will already exist b. In Moodle turn editing on c. Click Add a Resource d. Choose Panopto Video from the resource picker e. Once the Add a Panopto Video page loads click cancel STEP 2: Installing the Panopto Software If you do have local admin rights on your laptop, you will be able to install and use Panopto remotely Your laptop is likely to have a webcam and microphone already installed, so it should be easier to setup. On campus: 1. You will need to ensure that you have the Panopto Recorder installed on your desktop: a. Contact ISS and ask to be added to the Panopto group. This makes the software appear in your Add/ Remove Programs link (see below) 2. Install Panopto via the Control Panel Add/Remove Programs link a. With local admin rights: 1. Download the Panopto recorder (note: VPN is NOT required): a. Go to b. 10

12 c. d. STEP 3: Using the Panopto Software 2. Open the Panopto client that you have just installed a. Click login with Moodle 11

13 b. Login with weblogin 3. Configure Panopto to use your microphone (red box) 4. Use the drop down at the top of the screen to select the correct Moodle folder and name your recording go back to back to Creating a folder if you cannot see a Moodle folder (blue box) 5. Click the capture sources to pick what you want to record (yellow box) 6. Click the Record button, wait 5 seconds and record your lecture STEP 4: Publish the recording to Moodle 7. In Moodle turn editing on 8. Click Add a Resource 9. Choose Panopto video and select the video you have just recorded 12

14 Personal Computer - Record a Lecture from Your Personal Desktop or Laptop Download a copy of the Panopto software to your personal machine and use it to record your week 10 lectures, these can be published via Moodle. Note: You will need a microphone to do this. Either a plugin microphone, a USB headset or a Webcam. If you re using a Laptop it will likely have a built in microphone or webcam, you may use this but another microphone is recommended if at all possible Don t have a microphone? Ask your colleagues if you can borrow one, talk to your department IT representative etc. STEP 1: Create a Folder to record into 1. You need to ensure that you have a Moodle-linked Panopto folder to record in: a. Note: If you have added a Panopto before in this course, the folder will already exist b. In Moodle turn editing on c. Click Add a Resource d. Choose Panopto Video from the resource picker e. Once the Add a Panopto Video page loads click cancel STEP 2: Installing the Panopto Software 2. Download the Panopto recorder (note: VPN is NOT required): a. Go to b. Click the button (red box below) c. d. 13

15 e. STEP 3: Using the Panopto Software 3. Open the Panopto client that you have just installed a. Click login with Moodle b. Login with weblogin 4. Configure Panopto to use your microphone (red box) 5. Use the drop down at the top of the screen to select the correct Moodle folder and name your recording go back to back to Creating a folder if you cannot see a Moodle folder (blue box) 14

16 6. Click the capture sources to pick what you want to record (yellow box) 7. Click the Record button, wait 5 seconds and record your lecture STEP 4: Publish the recording to Moodle 8. In Moodle turn editing on 9. Click Add a Resource 10. Choose Panopto video and select the video you have just recorded 15

17 Lecture Theatres - Record a Lecture in One of the University Lecture Theatres Most lecture theatres will be empty whilst students are away from the university, they all have lecture capture equipment you can record your lecture using the equipment in the rooms STEP 1: Create a Folder to record into 1. You need to ensure that you have a Moodle-linked Panopto folder to record in: a. Note: If you have added a Panopto before in this course, the folder will already exist b. In Moodle turn editing on c. Click Add a Resource d. Choose Panopto Video from the resource picker e. Once the Add a Panopto Video page loads click cancel STEP 2: Using the Panopto Software 1. Open the Panopto client from the Start menu a. Click login with Moodle b. Login with weblogin 2. If the lecture theatre is equipped with a camera and you want to record video select Osprey Video from the Primary Video list (red box below) 3. Ensure the Primary Audio option is showing Osprey Balanced Audio. (red box below) 4. Ensure you switch on and wear the lapel microphone provided in the lecture theatre. You will see the audio recording level on the Green Bars in the recorder indicating the microphone is working correctly. 5. Panopto will already be set up to record presentation materials on the PC screen (yellow box) 16

18 6. Use the drop down at the top of the screen to select the correct Moodle folder and name your recording go back to Creating a folder if you cannot see a Moodle folder (blue box) STEP 3: Using the Panopto Software 1. To begin the recording press the record button 2. Wait 5 seconds, then begin presenting. 3. To stop recording return to Panopto and press the stop button 4. After pressing Stop, the recording is uploaded to the Panopto server. From there it can be edited and published from any computer; you don t need to remain in the lecture theatre. STEP 4: Publish the recording to Moodle 1. In Moodle turn editing on 2. Click Add a Resource 3. Choose Panopto video and select the video you have just recorded 17

19 Section 2 PowerPoint with an Audio Layer Office 365 Audio comments will play on all versions of Powerpoint from 2007 onwards. If your students do not have Microsoft Office they are eligible to a free download, or use of the online version. Office 365 is available from Note: If students use the online version of PowerPoint, they will need to upload the file to their OneDrive Creating an PowerPoint lecture with audio PowerPoint allows you to record audio either as you go through the presentation so you can ensure the timings are correct or on each slide individually that the students could click on to easily repeat. Make sure to note when you upload the file that it has audio, so students remember to turn on their speakers or use headphones A recording as you give the PowerPoint 1. Ensure you have a microphone plugged in 2. Click Slide show on the top task bar 3. Then click Record Slide show 4. Click Start from beginning 5. Click Start Recording 6. Simply speak over your slides and press the next arrow when you want to move on Recording comments over an individual slide 1. Ensure you have a microphone plugged in 2. Click on the slide you wish to record audio for 3. Click Insert 4. Click Audio 5. Click Record audio 6. Give the audio a name if desired 7. Click the Record button as shown here to begin recording 8. Click the Stop button 9. Click Okay 18

20 Changing when the audio begins Double click on the Speaker image on your slide 1) Click on Playback under Audio Tools 2) Here you can set the audio to start automatically or when you click on it 19

21 Section 3 Audio Recordings If you are not able to use Panopto, you can create an audio only recording of your lecture using your phone, tablet or PC Creating a Voice Recording on a Mobile Phone or Tablet (ios) 1) Find and open the Voice memos app, it may be in a folder labelled Extras 2) Press the Record button at the bottom as shown here 3) When you have finished your voice recording press the Stop button 4) You can then press the play button to listen to your recording 5) If you are satisfied with the recording press Done 6) Enter an appropriate name for the recording then press Save Uploading the recording to your PC You can export the voice recording using a number of methods such as or importing it using itunes. This method will only show as this is by far the simplest way to export your recordings to a University computer. 1) Find and open the Voice memos app, it may be in a folder labelled Extras 2) At the bottom of the app there will be a list of your voice recordings 3) Press on the recording you wish to export 4) Press the share icon in the bottom left 5) Press Mail 6) Type in your address into the To section and press Send 7) It may tell you the attachment is too large, if so simply press Mail drop then download the file from the link ed to you 20

22 Creating a Voice Recording on a Mobile Phone or Tablet (Android) 1. Open the list of apps on your phone 2. Find (or download) and open the app named Voice recorder (or similar) 3. To start recording press the record/start recording button 4. Speak normally, using the phone like a microphone 5. You can pause and resume recording, and when finished, press the stop/finish recording button 6. This may prompt you to name your recording before saving 7. To open the list of your recordings, press the Recordings or the arrow button from the app: Uploading the Recording to Your PC Wirelessly 1. Note: A 1 hour recording will be approximately MB 2. From the list of recordings, hold your finger over the recording you wish to upload 3. Select Share from the list of options. This will open the Share with list a. We suggest you use dropbox, box, google drive or similar service to wirelessly transfer large files b. We suggest you use to the file to yourself if it is short. A 10 minute recording will likely be around 5-10MB 4. Add the file to Moodle once it is on your PC Uploading the Recording to your PC Using a Cable 1. Connect your phone to your PC using the USB cable supplied with the phone 2. From the start menu, go to Computer, then under the Portable Devices section double click on your phone to open the files 3. Locate the recording within the files and Copy/Paste it or Drag and Drop it into a folder in your computer (ie My Documents) 4. Add the file to Moodle once it is on your PC 21

23 Section 4 Video Recordings If you are not able to use Panopto, you can create a video recording of your lecture using your phone, tablet Creating a Video Recording on a Mobile Device (iphone) 1. Look for the app Camera and press it 2. Swipe to Video at the bottom 3. You can change the camera from the front or rear facing camera by pressing the icon in the top right as shown here 4. Position the phone as required and ensure the screen is showing what you want to be captured 5. Press the Red circle at the bottom of the screen to begin recording 6. Press the Stop button at the bottom to end and save the recording 7. Click on the image of the video in the bottom left to view your recording Uploading the recording to your PC There are a number of options available such as icloud pictures if you are at home or simply ing it yourself or importing them via plugging in via USB with windows Via a wired connection 1. Plug in your IOS device to your computers USB port ( It if it the first time it will say installing device software) 2. On your phone a pop up box will appear asking you to allow access to your photos and videos, press Allow 3. A window should appear and give you three options 4. Select import photos and videos using windows 5. It will then detect any new photos or videos 6. Type in a tag for the video when prompted if desired 7. Press import 22

24 1) Your videos will then be imported and the folder they have been saved to will appear in a window Directly from your phone (via ) 1. Go to the Photos app on your IOS device 2. Locate and open the video you want to export 3. Click on the share icon on the bottom left as shown here 4. This will then provide you with a list of options, select Mail 5. Simply enter your address into the To box and press Send 23

25 Creating a Video Recording on a Mobile Device (Android) 1. Find and open the Camera app 2. Note: you may need to switch from camera to camcorder 3. You can also switch the camera to front-facing mode on some phones, to record yourself 4. From this, press the record button to start recording video 5. Press the Stop button to finish and save your recording 6. To view and play back your video go to your Album/Gallery app Uploading the Recording to your PC Wirelessly 5. Note: A 1 hour recording will be very large (approx. 1GB) 6. From the gallery/ album app, hold your finger over the recording you wish to upload 7. Select Share from the list of options. This will open the Share with list a. We suggest you use dropbox, box, google drive or similar service to wirelessly transfer large files b. We suggest you use to the file to yourself if it is short. A 10 minute recording will likely be around MB 8. Add the file to Moodle once it is on your PC a. Note: The max file size for Moodle is usually 2GB. If your course is not setup for 2GB max upload, you can change this in Course > Edit Settings Uploading the Recording to Your PC Using a Cable 5. Connect your phone to your PC using the USB cable supplied with the phone 6. From the start menu, go to Computer, then under the Portable Devices section double click on your phone to open the files 7. If you used an ipad, you will need to use itunes to transfer the file onto your PC 8. Locate the recording within the files and Copy/Paste it or Drag and Drop it into a folder in your computer (ie My Documents) 9. Add the file to Moodle once it is on your PC a. Note: The max file size for Moodle is usually 2GB. If your course is not setup for 2GB max upload, you can change this in Course > Edit Settings Note: The max file size for Moodle is usually 2GB. If your course is not setup for 2GB max upload, you can change this in Course > Edit Settings 24

26 Creating a Video Recording on Your PC using Camtasia (Windows or OS X) Installing a free trial of Camtasia Studio If you do not have Camtasia Studio on your computer, you can download a 30 day free trial. Note: You will need admin rights to install Camtasia on your university managed machine, please contact the ISS Service Desk via at iss@lancaster.ac.uk to request this 1. Visit 2. Click Free Trial 3. Click Create a new account 4. Enter your address and set a password, then click Sign Up 5. Choose between Windows or Mac download 6. Run the downloaded Camtasia.exe file and follow the installation instructions (Ensure that you select to include the Add-In for PowerPoint!) Recording the presentation 1. Open the PowerPoint presentation that you wish to record 2. From the toolbar click Add-Ins 3. From the Custom Toolbars section you will see the icons for recording via Camtasia studio 4. Ensure that you click and highlight the Microphone icon to record audio 5. You can also choose to record video from your webcam by clicking the Webcam icon 6. To launch the presentation and start recording, click Record a. This will bring up a slideshow of your presentation, a pop-up box (see image) b. Ensure that you check your microphone level against the green bar before starting 7. When you are ready, Click to begin recording 8. Progress through your presentation as normal, your voice will be recorded as you progress through the slides 9. When you reach the end of the slideshow Camtasia will ask you if you want to Stop Recording or Continue Recording a. If you want to stop before the end use the Esc key to pause recording. b. Note that if you want students to view the whole of your presentation you should not stop recording until you have viewed all of the slides, even if you do not need to speak over some of the slides. 10. When you stop recording you will be able to name and save your recording 11. You will then be prompted to either Produce or Edit your recording, select Produce then click OK 25

27 Producing a Recording 1. Your video should now open in Camtasia automatically. 2. Select the format you wish to produce your video in from the drop down list a. Recommended: MP4 with Smart Player (up to 720p) 3. Click Next 4. Select a Name and a Folder location for your video 5. Click Finish 6. Once the production is complete, click Finish again 7. Camtasia will then render the video and save it to the folder you selected. 8. Click to open the file and it should launch in your default player on your machine. Editing a recording If you choose to edit your recording, Camtasia studio will open a new project with your recording on the timeline. From here you can: Cut parts of the video Increase/Decrease the speed Import media (i.e. Pictures) to the project Add captions to the video Add callouts to the video for visual annotation Creating a Video Recording of Your Lecture (other software) Your webcam may have some software already installed, such as Logitech, or Quicktime on a Mac and you can use these pieces of software to create a video. Note: The max file size for Moodle is usually 2GB. If your course is not setup for 2GB max upload, you can change this in Course > Edit Settings 26