Information Letter to International Groups Content

Transcription

1 Information Letter to International Groups Content Information Letter to International Groups... 1 Sign-up for the National Jamboree... 2 Practical Information... 3 Visa requirements... 3 Insurance... 3 International Contact... 3 Alcohol at the National Jamboree... 3 Animals at the National Jamboree... 3 Pioneering Poles... 3 Check in at Jamboree... 4 International Tent... 4 Information about Program Activities... 5 Exciting and impressive diversity... 5 Evening Activities... 6 Trip to Pulpit Rock... 6 Hike... 6 The food at the camp... 7 Rovers... 8 Extra Offers... 9 International Reception and Gilwellian Meet... 9 Family Camp... 9 Tentotel... 9 Extend your stay in beautiful Norway!... 10

2 Sign-up for the National Jamboree Please remember to sign-up for the national jamboree by March 15 in order to qualify for participation. The registration on the camp website is not the final sign-up. You should have received a user-name and password for the membership system: as well as a user guide. Should you require any help with completing the registration of members to the group or filling in the sign-up form please contact Anne-Margrethe at amhimle@online.no - Once sign-up is completed you will receive a form to be filled in by all adult participants in the group (over 16) and a form with the name of all the participants. These forms must be duly-filled in and stamped by your respective NSO/MO and returned to us directly from NSO/MO. - An invoice for payment will be sent the group at the end of March/beginning of April If your group does not receive an invoice please contact post@stavanger2013.no as it may mean your group has not completed the sign-up - Please pay the invoice by the due-date to qualify for participation. You are required to pay the full amount on the invoice as well as cover all costs related to the bank transfer. No travel is included in the camp fee.

3 Practical Information Visa requirements For participants from outside the Schengen area requiring a visa to participate at the Norwegian National Jamboree please contact your local Norwegian Embassy ( for visa application form and information about documentation required. Once the participation fee has been paid please contact post@stavanger2013.no to obtain an invitation letter as required by Norwegian Immigration Authorities. Should you fail to obtain a visa for entry to Norway you will be refunded the participation fee. Insurance We recommend all participants to have a valid travel insurance covering medical expenses, personal valuables, repatriation, accidents etc. No insurance is covered by the participation fee. International Contact All groups that have completed the sign-up in will receive an International Ambassador whom will follow the group through the last preparations for their travel to Norway, as well as for daily information sessions at the National Jamboree. An International Ambassador will be assigned at the beginning of April. Alcohol at the National Jamboree Norwegian scout camps are alcohol free, and use of alcohol is strictly prohibited. Any use of alcoholic / narcotic substances will result in immediate expulsion from the camp. Animals at the National Jamboree A scout camp is primarily for children, and there may be people suffering from dog allergies or is afraid of dogs. There may also be hygienic challenges when we all live so close to each other. For these reasons dogs are not allowed in to the Jamboree site. However, families who participate and choose to stay in the Family Camp will have the opportunity to bring the family dog. The dog must be kept on a leash at all times. In the staff camp there will also be designated areas for dogs. Owners are expected to clean up after the dog immediately. Dogs and other animals are under no circumstances allowed on the troop s camp site, activity sites, point squares and other gathering places on the Jamboree site. Service and guide dogs can be brought in to the camp. The only condition is that the dog is kept on a leash at all times and the owner can provide written documentation of vaccination according to current guidelines. It is the handler's responsibility to clean up after the dog and make sure it does not create insecurity among the camp participants. Pioneering Poles Each group will receive up to two pioneering poles per participant, and this is included in the camp fee. If needed, the groups can order additional pioneering poles. This extra order is done when completing the sign-up in the member system. In the tab called extra material you indicate the number of pioneering poles needed, and the price for each additional pioneering pole is 20 NOK. You will be billed for the extra pioneering poles together with the camp fee.

4 The pioneering poles are 4.5 to 6 meters long. We also take this opportunity to remind groups planning to build towers and buildings taller than four meters that these must be approved in advance. Send drawings to: post@stavanger2013.no Check in at Jamboree It will be possible for groups to check in at the camp from 12:00 on Friday, 5 July. If some groups arrive early, it is necessary to indicate this in your sign-up online. Groups that arrive early must arrange food and drink for their group. The first food hand-out from the Jamboree as included in the fee will be for lunch on Saturday, 6 July. International Tent There will be an International Tent at the main road of the National Jamboree with country presentations and swapping opportunities. The aim is to have presentations of all the countries at the camp. However, there is limited space and all the groups will unfortunately not be able to make presentations. If your group wishes to take on coordinating or preparing a presentation for your country please contact Anne Margrethe Himle (amhimle@online.no). It will be on a first come, first serve basis.

5 Information about Program Activities The program is taking shape, and we have exciting plans for Stavanger The activities below are activities planned for scout participants. Please see Rover to find out what activities are planned in the Rover Camp. Exciting and impressive diversity The "Finale" on Friday, July 12 and the "Group Contribution Day" represents the group's contribution to the program of the camp. We require the groups to contribute with activities for the Finale and the Group Contribution Day. You may choose to, and we recommend, use the same activity for both days. "Group Contribution Day" will be carried out one day at each Point (Monday, Tuesday, Wednesday and Thursday). The purpose of the Group Contribution Day is that the participants get to experience the great diversity of the groups participating. The groups are tasked to plan and implement one activity. The group is free to choose the activity, choosing an activity the group does really well or different from others is an idea. This is how it will work: All groups will create an activity to be held for other groups, and for visitors at the Finale. The activity will be carried out twice in one day for Group Contribution Day. Activities are to be conducted as a patrol activity. The group sends their patrols to other groups, and receives patrols from elsewhere. The group receiving patrols will have to have leaders present to guide visiting patrols through the activity. The Group Contribution Day is to be held in the troops own site. The group organizes activities for as many patrols as the group has participating at the camp - or more. (I.e. if you have 4 patrols, you must be prepared to receive a minimum of 4 patrols) The Group Contribution Day activity is to have a duration of approximately 2 hours, much like a standard troop meeting. Session 1 starts at and ends at Session 2 starts at and ends at The group s activity must fill this time, so scouts will not be sent "home" before the session is over. Equipment / economy: The groups are expected to use equipment and tools they already have. For example: axes and saws, cooking equipment, utilities, GPS, compass etc. Consumer goods (batteries, cables, dressings, raw materials) can be covered by the camp up to 50 NOK per patrol by presented original invoice. What Do We Achieve through Camp Contribution Day? Everyone is participating in making the camp Extensive expertise and resources in the groups are used to benefit all participants. The scouts get to meet many other scouts and leaders, and learn new ways of doing things. Examples of activities from previous camps: Dye Staining GPS orientation Primitive foods Animal Tracks Rope machine Make a cup

6 Whittling Lifeline Golf Theatre-sport Viking Games Hitchhiker board game Pioneering Create a thermos First Aid Training Treasure hunt... and more Evening Activities The Evening Activities are divided on the four Points: Fire, Water, Team and Rope. The activities are voluntary, drop-in based and you are not required to participate as a patrol. However, we strongly encourage that the scouts attend at least one activity at each Point during week. Examples of activities: Water: In Norway, approximately 95% of electricity derives from hydropower. Now it's your task to produce electricity. You get a stream and materials. What do you do? Rope: A scout builds most everything needed at camp. It is Quite Impressive to include magnificent, large constructions going up and down during a week. Team: Use your creativity in circus activities! Create a show with someone you do not know, maybe you will act at the Finale! Fire: A good scout makes a fire with one match. A Quite Impressive scout does not need matches. Up to the challenge? Please note that these are examples of activities that may be offered, and we are planning many more activities than those listed. Trip to Pulpit Rock The Pulpit Rock is waiting for us meters above the Lysefjord. We are approximately 2000 scouts that will make the trip up to the plateau every day, in addition to many tourists, from Norway and overseas. Walking Shoes The trip to Pulpit Rock requires good walking shoes as it is a trip through challenging terrain, and rocky areas. It is important that we as scouts show respect for the task ahead and show that we can navigate in nature in a good way. If you find trash that others have thrown away pick it up and bring it to a trash can, or if you encounter a tourist who is injured (perhaps because they are wearing poor footwear in the steep scree on the way up or down) take the opportunity to do a good. Large outdoor experiences On the way back down from Pulpit Rock, we will actually climb even higher to Neverdal which is at 694 m. From this view we can almost see all the way to the camp. To participate in the trip to Pulpit Rock the group must order the activity as a part of enrollment (under the extra equipment tab). The camp will offer an alternative program for the groups who do not wish to participate in the trip to Pulpit Rock. Hike This will be a trip for patrols by themselves (no leaders) without queuing at checkpoints and outside interference. It is emphasized that this should be a good experience for the whole patrol with enough

7 time to get from A to B, and hot food. This is not a competition to get to the pick-up spot first, instead nature, coziness and togetherness are key! Cooking on gas During the hike the patrols will be required to do outdoor cooking with a gas-burner. If groups have difficulty obtaining a gas burner please indicate this in your sign-up. They will also be available for sale at the Jamboree. One Point a Day The hike will be held from Monday to Friday morning, with one Point leaving every day and returning to the camp the next day. This means that during the camp week there will be 2000 scouts at all times be out using the 50 planned tracks. What day your patrols will be out on the hike will be determined in May / June. Prepare for the Hike For everyone to get the best possible experience the camp we encourage all patrols to complete a hike in advance of the camp. We ask that all troop leaders focus on the following areas when planning a patrol hike: The patrol must consist of between 4 and 7 scouts. The hike should start no later than 4 p.m. in order to have time to walk for a bit, set up camp and make a hot meal before it gets dark. The hike should last at least 18 hours. Remember to bring warm clothes, good shoes and prepare for rainy weather. Important Learning for Patrols If the patrol encounters problems they can not solve on their own, they are expected to call their troop leader. If serious injury the patrol must call 113 (emergency number). International patrols will as far as possible be paired with a Norwegian patrol for the hike. Have a chat about mobile use on the trip with regards to saving battery etc. There should be an agreed communication process for the patrols and troop. Use 1:50,000 map when you are practicing and use it actively in the planning and on the trip. Patrols must be able to take out a map reference. Contact For questions or comments please contact: paegnebein@speiding.no The food at the camp The food at the camp will be Quite Impressive, and to achieve this the Jamboree has a close collaboration with professional chefs and a dedicated center for the various food producers in the region; Måltidets Hus. The aim is to find good, local produce that scouts can use to create exciting meals. On our website you can see examples of dishes that can be made with ingredients which will be handed out. It is a goal that all patrols will have the opportunity to create their own take on the menu, and thus impress with really good scout camp food.

8 Rovers The Rover Camp is the point called "Snow" at the camp. Here rovers will have the chance to be impressed and to impress with exciting and fun activities. The rovers will get the opportunity to skate, ski and go on a hike! Rovers can relax in a "cool" tavern and maybe enjoy an after-ski? We will of course have both campfires and ice! Practical Information Rovers can stay in the rover camp or with their troops. We encourage all rover groups to build a stunning camp site using pioneering poles etc. The most impressive camp site will receive a prize, and it is of course important to draw a connection to the camp theme; Snow. Rovers are important for the camp and will contribute in doing of staff tasks, and therefore rovers will be eating in the staff canteen. Winter Olympics The program activities during the rover camp in Stavanger will draw its inspiration from the Winter Olympics, since the theme of the rover camp is Snow! This makes the foundation for a lot of fun! We will open the camp with a torch relay and end the camp with a prize ceremony. In connection with the Rover Olympiad, the rover group is expected to, in advance; make a flag that represents them as a team. For the Finale - the final day of the camp - we encourage groups to devise an activity that scouts, rovers and leaders can visit. It is very impressive if the group manages to merge the theme of Snow in their activity. There will be opportunities to participate in pioneering, cooking, hiking, winter scouting, and drop in activities. The day is organized with two sessions during the day. One of these is for a rover activity and the other is time to do staff duties. In the rover camp is of course also a Rover Tavern and entertainment. Rover Hike The camp will give the opportunity to go on a hike. There will be three levels of difficulty which one of the routes are "light," "a medium" and a more challenging hike, or the group can chose to go to Pulpit Rock. You select the hike in the sign-up for the camp. This will be an exciting opportunity to experience the natural beauty that is unique to the area! Necessary equipment for the hike are backpack, water flask, clothing (the weather can be unpredictable so it is wise to have rain gear and wool), good hiking shoes, tarpaulin, gas burner/stove (not required for trip to Pulpit Rock) and first aid equipment. Making a Quite Impressive Rover Camp! In Stavanger, the scouts will get an opportunity to look up to the rovers and marvel at what they do, what they find and how they contribute. The attitude must be that we all contribute to create a success. In order for the camp to be a positive experience for all, we all need to help with different tasks. This will be an excellent opportunity to meet new scout friends and gain insight into how a scout camp is organized in Norway!

9 Extra Offers International Reception and Gilwellian Gathering On Sunday, July 7 an International Reception will be held for international group leaders. More information and invitations will be provided upon arrival in Stavanger. A gathering will also be held for Gilwellians, however, there is no further information about this at this point. If you are interested in participating please ask in the Camp Office about further information. Family Camp Leaders can bring their family to the camp, and family of the participants who wish to visit the camp for a few days will have accommodation close to the camp. We offer camping facilities in our Family Camp. In this site tents, camper-vans and caravans will be placed side by side. We provide power connectivity, and basic sanitation with water and toilet boxes. The Family Camp will be located at the outskirts of the Jamboree site just off one of the two main entrances. There will be guards at the Family Camp site, who will also assign visitors their space. Once you have registered and paid the fee, you will receive wristband identification in order to move around freely in the Jamboree site. At the Jamboree site you can participate in a treasure hunt and other activities, visit exhibitions and a variety of cafes. You can make your booking via our online booking system at Price: 150 NOK per night + 25 NOK per person over 5 years. Power is additional. Price includes space at the family camp site for one accommodation unit + entry to the camp site for the whole stay. Food is not included. Tentotel The International Scout and Guide Fellowship will be responsible for Tentotel at the National Jamboree in Stavanger this summer. This will be the 4th time The International Scout and Guide Fellowship in Norway will host this upscale accommodation which is aimed at visitors, parents, members or others who want to experience the Jamboree from within the camp. Tentotel is organized as a lavo camp centrally located where overnight guests can book a room with a cot and are offered either a bed and breakfast package or a full board package. In short, just like an ordinary hotel, but in a tent. The lavos usually consist of two rooms. Breakfast is served in one of the cafes at the camp. For the full-board package the other meals can be chosen from the variety of camp cafeterias. You can book Tentotel in our booking system at Price: Full board (accommodation and 3 meals): 420 NOK Bed and Breakfast (accommodation and breakfast): 220 NOK

10 Extend your stay in beautiful Norway! You are welcome to visit our national scout properties before or after the Norwegian National Jamboree Stavanger Do you want to swim and sunbathe in the ocean or hike in the beautiful mountains? We have Tredalen by the water located close to the city of Fredrikstad (approximately 1 ½ hour from Oslo), or the cabin Solstølen at Haugastøl located in the mountains between Oslo and Bergen. Or how about an exciting stay at our scout vessel M/S Havbraatt from July 14 th? Book now before it is too late! For more information about the campsite see here. For information about prices and booking contact us.