Login Setup/Auditron Administration

Transcription

1 CONTENTS Login Setup/Auditron Administration PAGE I Introduction 2 II Entering the [Login Setup/Auditron Administration] on [System Settings] Mode 2 III Create/Check User Accounts 4 IV Login Setup/Auditron Mode 6 V Reset User Accounts 8 VI User Details Setup 9 VII Print Auditron Settings 10 VIIICharge Print Settings 12 All copyright reserved Page 1 of 12 Document Center C236/286

2 I Introduction The Auditron feature is used: 1. To prevent the machine from being used by unauthorized users. 2. To impose different restrictions on individual users (accounts). 3. To track the total number of copies, faxes, scanned pages, and prints for each account. When the Auditron feature is active, users need to enter a correct user ID, or both user ID and password, in order to use the machine. Using entered user IDs, the Auditron identifies different accounts and tracks jobs done with each account. II Entering the [Login Setup/Auditron Administration] on [System Settings] Mode 1. Press the <Log In/Out> button on the control panel. All copyright reserved Page 2 of 12 Document Center C236/286

3 2. Enter the correct user ID using the numeric keypad on the control panel or the screen keyboard. Then press Confirm on the top right. NOTE: The default Key Operator ID is If the Authentication feature is enabled, you may be also required to enter the password. The default password is xadmin. 3. Select [System Settings] on the [System Administrator Menu] screen. 4. Select [Login Setup/Auditron Administration] on the screen. 5. Select the required option. All copyright reserved Page 3 of 12 Document Center C236/286

4 III Create/Check User Accounts This is the step for register user IDs and user names, login name and password for authenticating accesses attempted through the network for scanning services, and impose restrictions on the maximum number of pages to be copied or scanned. Up to 500 user accounts can be registered. 1. Select [Create/Check User Accounts] on the [Login Setup/ Auditron Administration] screen. 2. Select an item number then select [Create/Delete]. 3. Perform the necessary operations and Save it. All copyright reserved Page 4 of 12 Document Center C236/286

5 UserID User Name Password Remote Login Settings Allows you to enter a user ID using the screen keyboard. You can enter up to 32 alphanumeric characters including spaces as a user ID. Allows you to enter a user name using the screen keyboard. You can enter up to 32 alphanumeric characters including spaces as a user name. Allows you to enter a password using the screen keyboard. You can enter 4 to 12 alphanumeric characters. Note: The [Password] button also appears if you have chosen the use of a password on the [Login Setup/Auditron Mode] screen. Displays the [Remote Login Settings] screen. On this screen you can configure the following settings: Login Name - Allows you to program a log-in name that needs to be entered when the machine is accessed through the network. Password - Allows you to program a password that needs to be entered when the machine is accessed through the network. Account Limit Displays the [Account Limit] screen. On this screen, select [Copy Service] or [Scan Service], and then select [Account Limit]. Using the numeric keypad on the control panel, you can then specify and restrict the maximum number of pages to be copied or scanned for the account. The maximum number can be entered within the range of 1 9,999,999 pages. Reset Total Deletes all data tracked for the selected account. Impressions Reset Account Clears all settings and data for the selected account. All copyright reserved Page 5 of 12 Document Center C236/286

6 IV Login Setup/Auditron Mode This is to activate or deactivate the Auditron feature and specify the types of jobs that require authentication. 1. Select [Login Setup/Auditron Mode] on the [Login Setup/ Auditron Administration] screen. 2. Select [Login Setup/Auditron Mode] on the [Login Setup/ Auditron Administration] screen. 3. Select the required option. If you select [Local Machine Access] or [Network Access], the [Auditron Mode] and [Mailbox Access] buttons are displayed. 4. Perform the necessary operations then select [Save]. Off Disables the authentication feature. Local Machine Access Enables the authentication feature. User registration can be performed using the touch screen or the PC application. If authentication is enabled, all corresponding services need to be authenticated. You can respectively turn off the authentication as required. Network Access Enables the authentication feature. User registration can be performed using the external server. Auditron Mode Displays the [Auditron Mode] screen. On this screen you can specify whether to perform authentication for copy, fax, scan, or print services. All copyright reserved Page 6 of 12 Document Center C236/286

7 Mailbox Access Displays the [Mailbox Access] screen. On this screen you can specify whether to perform authentication when an attempt is made to print out or retrieve documents stored in mailboxes. Password Specify whether to require password entry at the time of authentication. All copyright reserved Page 7 of 12 Document Center C236/286

8 V Reset User Accounts This is for reset the parameters set for all users (accounts) and clear all data tracked by the machine. 1. Select [Reset User Accounts] the [Login Setup/Auditron Administration] screen. 2. Select the required option then press YES to confirm. All User Accounts Clears all parameters of all accounts. All Account Limits Clears the upper limit imposed on the total number of pages to be copied and/or scanned. If cleared, account limits for all accounts will return to the default value of 9,999,999. Total Impressions Clears all data tracked for all accounts including the System Administrator. Print Meters Clears all data about the number of prints recorded by the machine. 3. Select [Close] to exit. All copyright reserved Page 8 of 12 Document Center C236/286

9 VI User Details Setup This is a feature to configure the settings for user ID authentication. 1. Select [User Details Setup] on the [Login Setup/Auditron Administration] screen. 2. Perform the necessary operations then press Select [Save] to confirm. User ID Characters Displays the screen keyboard. Enter a name to be displayed on the touch screen, the browsing screen of the CentreWare Internet Services, or printed on reports, instead of a user ID. This name can be up to 15 characters long. Hide User ID Specify whether a user ID is to be displayed or hidden when it is entered. Account ID Displays the screen keyboard. Enter a name to be displayed on the Characters touch screen or printed on reports, instead of an account ID. This name can be up to 15 characters long. Conceal Account ID Specify whether an account ID is to be displayed or hidden when it is entered. Failed Access Log Displays the [Failed Access Log] screen. Check User Details Specify whether the user information authentication is to be required in addition to the user ID and account ID authentications. Store User Details Specify the location where the user information is saved. All copyright reserved Page 9 of 12 Document Center C236/286

10 VII Print Auditron Settings Print Auditron allows you to configure the settings of each account user as follows. Print Auditron Allows you to select the check box to enable. Non-account Print Jobs without account information exist as print jobs. Account Number Allows you to change the information of account users. Printing is limited to print jobs sent from a computer. To use the Authentication feature, set authentication information such as user ID and password through the print driver. The print jobs sent to the machine that fail authentication are set to Account Print and are either saved to the machine or deleted, depending on content. To set up authentication information, select either way to set up the information. 1. Enter relevant information for authentication from setup screen of the driver. Enter the user ID and the password that have already registered in the device when using printer auditron. Setup: - User ID (Mandatory) - Password - Account ID When a single user accesses to the printer When multiple users access to the printer All copyright reserved Page 10 of 12 Document Center C236/286

11 2. Display pop-up screen (enter authentication info) on every print job Setup: - User ID (Mandatory) - Password - Account ID All copyright reserved Page 11 of 12 Document Center C236/286

12 VIII Charge Print Settings This feature is to specify how to treat the print jobs that are received when the machine is in the Print Auditron Administration mode. 1. Select [Account Print Settings] on the [Login Setup/Auditron Administration] screen. 2. Perform the necessary operations. Receive Control Allow you to specify the receiving control for externally submitted jobs. According to Print Auditron The receiving control depends on the setting made on the machine. The [Job Login Failure] options display. Save All Saves all jobs to be received. Job Login Failure Specifies how to treat the print jobs with a user ID or password authentication failure. If you select [Save All], all jobs are saved. If you select [Cancel Job], job receipt will be rejected. Job without User ID Specifies how to treat the jobs without a user ID. If you select [Save All], all jobs are saved. If you select [Cancel Job], job receipt will be rejected. Document Expiry Date Allow you to specify the storage period for the authenticated print jobs. Documents kept for Specify the storage period within the range of 1 14 days. Documents deleted at Specify the time to delete jobs when storage period expires. You can set the time in the ranges of 0 23 hours and 0 59 minutes. All copyright reserved Page 12 of 12 Document Center C236/286