Project Kick-Off. Pinellas County Schools

Transcription

1 Project Kick-Off Pinellas County Schools

2 Introduction PCS Data Management System Data Warehouse + Data Governance = Data Management System Data Warehouse Project Why do Districts Deploy Data Warehouses? Avoid the Need to Master Many Disparate System s Reporting Ability to Make Data Driven Decisions Operational vs. Analytical Reporting Connect Systems, Improve Our Ability to Access/Report on Data Identify Trends in Populations/Programs and Specific Issues Ask Good, Critical Questions of Data Based on the Rich Context To Improve Student Learning, Achievement, and Success Useful Pre-Built Reports with the Ability to Drill to Integrated Data Data Governance & Data Quality People Process Technology Governance Structure Data as a Valued District Asset

3 Introducing the Team Project Management Pinellas Project Manager: DecisionEd Project Manager: Dell Project Manager: Sheryll Norwood Jeffrey Ott Laura Miller Deployment Team: Geoff Gale Henry Smoot Mikhail Solovev

4 PCS Data Management System Norm Kelton

5 PCS Data Management System Using Quality Data to Inform Instruction, Empower Teachers, for 100% Student Success. Student Success Act Race to the Top Grant Teacher Incentive Fund Grant District, State & Federal Initiatives Valid & Reliable Data PCS: Data-rich Data Warehouse Data Governance PCS Depts. Data Ownership Use Data to Improve Instruction PCS Dashboards & Reports Trends & Opportunities Reporting & Analysis Teacher & Principal Effectiveness Use Data for Human Capital Decisions Professional Dev Recruitment & Retention Increased Student Achievement Increased Graduation Rates College/Career Readiness 100% STUDENT SUCCESS

6 Data Warehouse Project Jeffrey Ott

7 Data Warehouse Project Agenda Project Overview District Involvement Getting Started Project Tracking Dashboard/Portal Demo System

8 Understanding the Data Warehouse Assessments TERMS PCS Portal MoodleLMS Data Warehouse

9 Standard Deployment Timeline

10 Getting Started (Key Activities) Project Kick-Off Introduction of Team to Stakeholders Review of Timeline PMO Communication

11 Data Inventory Data Inventory Exploration Conference Call Submit Data Inventory Questionnaire to the District Schedule Data Inventory Meeting Follow-Up Clarification Conference Call Completion of Finished Questionnaire Sign-Off on Data Inventory Process

12 District Requirements District Resources Student Information System Resource Individuals knowledgeable of the student information system (SIS) and the data that is collected. This may also require Professional Development and other support systems to the SIS. Finance / Human Resource System Resource Individuals knowledgeable of the finance and/or HR systems and the data that is collected. Assessments Individuals that have an understanding of the assessment data that is to be loaded into the warehouse as part of the deployment.

13 Stakeholder Tasks

14 Standard Deployment Timeline

15 Standard Deployment Timeline

16 Project Plan Overview Milestone Review From Solution Agreement What s Expected Important Dependencies Ensure Milestones are on Track Early Required Dates Tracks exactly to the Deployment diagram.

17 Project Status Reporting Status Report Template Project Definition Complete Project Status Up-Coming Project Tasks Open Issues Changes Contact / Elevation Specific Notes

18 Dashboard(s)

19 Dashboard(s)

20 Targeted Portals

21 Warehouse Demonstration Demo

22 Data Governance Norm Kelton

23 Data Governance & Data Quality Data Governance Vision Establish a district wide data governance program that substantially improves the quality, consistency, usability, security, availability and sharing of educational and operational information across the district through a more effective management of district data assets.

24 Data Governance & Data Quality Executive Support Departmental Support IT Support Culture Change Communication Roles not New Positions A formal, truly accepted, and implemented Data Governance Plan to make and keep the data high quality Ongoing Review and Updating

25 Data Governance is not a Choice Garbage data in, garbage decisions out! We ve got to stop having the who owns the data? conversation. My bad data is a result of a bad process. Fixing the data in a single system is pointless; we need to know what the rules are across all systems. Everyone agrees data quality is poor, but no one can agree on how to fix it. Are you kidding? We have multiple versions of the single-version-of-the truth.

26 Project Kick-Off Pinellas County Schools