Volume V Functional Specifications. Mobile Board Portal

Transcription

1 Volume V Functional Specifications Mobile Board Portal

2 Volume V EnGlobe vboard Functional Specifications This document and supporting material contain information proprietary to Corporatek Inc. and its subsidiaries (Corporatek). This information is provided to the Recipient of this document in confidence. The Recipient of this document is kindly requested to treat the contents of this document in a confidential manner and not to divulge any such information to any third party without the express written permission of Corporatek. The following are trademarks and/or copyrights of Corporatek Inc. : EnAct World Framework, EnAct Solo, EnAct Elite, EnAct Platinum, EnAct Platinum Enterprise, EnAct Global, EnAct Global Corporate, EnGlobe, EnGlobe Net, VDD [Virtual Data Dictionary], VMB [Virtual Minutes Book], WRAS.NET [Web Reporting and Access System], TSMB [The Soft Minutes Book], IntelliAct, IntelliAct SMB, GlobalAct, OmniAct, ActFlow, EnActGlobal.Net, EnGlobe Corporate, Intellix, EnGlobe vboard. Microsoft Office, Excel, Internet Explorer, SQL Server, MS, Windows, Word, Microsoft Click-Once, Microsoft.Net and Microsoft Internet Information Server are trademarks of Microsoft Corporation. Acrobat is a trademark of Adobe Systems Incorporated. Xeon is a trademark of Intel Corporation. Opteron is a trademark of Advanced Micro Devices Inc.

3 Table of Contents Introduction 5 Obtaining the vboard ios App 5 Screen Descriptions 7 Login Page 7 Board Member Dashboard 8 Upcoming Events 9 Upcoming Meetings 10 Meeting Details 11 Meeting Attendees 12 Meeting Agenda Items 13 Meeting Resolutions 14 News and announcements 15 Document Classifications 17 Documents List 18 Data Rooms 19 Surveys 20 Document Preview 21 Document Thumbnail View 22 Freehand Drawing 23 Ink-Sign 24 Board Activities 25 Entity Basic Information 26 Corporate Data Sheet 27 Securities and Holders 28 Board Members 30

4 4 EnGlobe vboard

5 Introduction The EnGlobe vboard ipad application is a fully integrated mobile solution for corporate governance allowing board members and other principal stakeholders to view information relating to their board duties in a completely secured environment that communicates directly with EnGlobe, a Worldwide Corporate Entity Management and Corporate Governance System. This document provides functional specifications of Corporatek s EnGlobe vboard ipad application. The following information will be covered in this document: Screen descriptions including the navigation structure Major functionalities Obtaining the vboard ios App Once the vboard application has been downloaded from the Apple App Store, the vboard icon will be displayed on the ipad Home Screen. Searching for vboard from the App Store will return one result EnGlobe vboard developed by Corporatek. id ?mt=8&ign-mpt=uo%3d2 Corporatek Proprietary and Confidential Information 5

6 6 EnGlobe vboard

7 Screen Descriptions Login Page The login page contains 2 fields and a login button: User ID Password If the ipad data and/or Wi-Fi connections are not present, a Go Offline button will be displayed in order to login to the vboard in offline mode. Corporatek Proprietary and Confidential Information 7

8 Board Member Dashboard The user will have quick access to open recent documents, view recent events and view upcoming meetings from the Latest Related Activities section. The left side navigation pane allows the user to access specific topics within Feeds, view documents and respond to available surveys. A list of related business entities is displayed in the Boards section allowing the user to preview its recent activities. 8 EnGlobe vboard

9 Upcoming Events A list of all business entity calendar events created in EnGlobe related to the boards the user has access to will be displayed in this section. A pop up window will appear displaying the following details if the user clicks on an event: Subject Category Start Date End Date All Day Event Corporatek Proprietary and Confidential Information 9

10 Upcoming Meetings A list of all upcoming board meetings related to all boards will be displayed when the user accesses this feed. Each available upcoming meeting displays the following details in the list view: Meeting name Start Date and time of when the meeting will be held Location of where the meeting will be held The business entity the meeting is concerning Meeting type The user can accept or decline to attend the meeting. 10 EnGlobe vboard

11 Meeting Details The meeting information section displays information regarding the meeting. As well, the list of attendees including a picture of the individuals is displayed in the meeting information screen. A green checkbox within the photograph is displayed if they have accepted to attend the meeting. Corporatek Proprietary and Confidential Information 11

12 Meeting Attendees Users have the ability to , Instant Message or initiate a Facetime call with other board members directly from the meeting attendee list screen. 12 EnGlobe vboard

13 Meeting Agenda Items A list of the agenda items and their descriptions is displayed. A paperclip icon is displayed against each agenda item if any documents have been uploaded in EnGlobe. Corporatek Proprietary and Confidential Information 13

14 Meeting Resolutions A list of resolutions are displayed allowing attendees to vote for each one during the meeting. Once the meeting has ended, no more votes are allowed, and users can no longer alter their decisions. The results of the votes are tabulated and managed in EnGlobe. 14 EnGlobe vboard

15 News and announcements Any non-expired announcements created in EnGlobe will be displayed in this section. Corporatek Proprietary and Confidential Information 15

16 All Documents A list of folders named by business entity is displayed allowing the user to view and open documents for a particular entity. 16 EnGlobe vboard

17 Document Classifications A list of document classifications is presented with the number of available documents. Documents must be classified in EnGlobe in order to group documents by classification. Corporatek Proprietary and Confidential Information 17

18 Documents List Documents are presented in a list view displaying their title, the associated entity, the last modified date and the document file size. 18 EnGlobe vboard

19 Data Rooms A list of available Data Rooms will be displayed grouped by business entity. The name of the Data Room and its description are displayed in the list. Any authorized user can access a data room to view all documents that have been uploaded in EnGlobe. Corporatek Proprietary and Confidential Information 19

20 Surveys Surveys created in EnGlobe can be made available to specific vboard users to respond directly from the vboard app. Results are charted in EnGlobe. 20 EnGlobe vboard

21 Document Preview When previewing documents in the embedded vboard document previewer, users can do the following: Jump to a specific page Switch to thumbnail view Ink sign the document Add public or private comments Chose to: Open the document in Adobe Reader (if installed on the ipad) Print Copy Bookmark pages Corporatek Proprietary and Confidential Information 21

22 Document Thumbnail View Previewing a document in thumbnail view. 22 EnGlobe vboard

23 Freehand Drawing Users have the ability to use a freehand drawing feature allowing them to outline documents using multiple colors. Corporatek Proprietary and Confidential Information 23

24 Ink-Sign Users have the ability to ink-sign documents. Once a document has been ink-signed, the signature will be permanently part of the document stored in the EnGlobe database. 24 EnGlobe vboard

25 Board Activities Similarly to the board member dashboard screen, selecting a business entity from the Boards list, will display basic information and its related activities. The user can quickly view recent documents, calendar events and upcoming meetings. The user can also choose to open the entity to view detailed information or can download content regarding the particular entity for offline viewing. Corporatek Proprietary and Confidential Information 25

26 Entity Basic Information Basic Information displays the following information about the business entity as well as its location based on its head office address. 26 EnGlobe vboard

27 Corporate Data Sheet Selecting the Corporate Data Sheet button allows users to view details of the entity in a corporate data sheet document. Users can also select from different corporate data sheets that have been made available in EnGlobe. Corporatek Proprietary and Confidential Information 27

28 Securities and Holders Securities and Holders present the user with six (6) types of charts related to securities and holders regarding the business entity: Capital Evolution Shares Beneficiary Holders Shares Holders Geographical Capital Holdings Voting Shares Holders Issued and Outstanding Voting Shares A full screen button is also available in the title bar, allowing users to view charts in full screen. 28 EnGlobe vboard

29 Double tapping on any chart zooms in on the chart. Corporatek Proprietary and Confidential Information 29

30 Board Members Selecting a board member will display an Individual Profile sheet. Users can either , Instant Message an initiate a Facetime call. 30 EnGlobe vboard

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32 Montréal Toronto New York Paris Corporatek Inc. Corporatek Inc. Corporatek Inc. Corporatek France SAS 1255 Greene avenue 5 th floor Westmount, QC, Canada H3Z 2A4 20 Bay Street Suite 1205 Toronto, ON, Canada M5J 2N8 757 Third Avenue New York, NY USA 23 Balzac Street 4 th floor Paris France T: F: T: F: T: T: F: