1 Catholic Archdiocese of Atlanta Outlook 2003 Training Information Technology Department of the Archdiocese of Atlanta
2 Table of Contents BARRACUDA SPAM FILTER... 3 WHAT IS THE SPAM FILTER MS OUTLOOK PLUG-IN?... 3 USING THE SPAM FIREWALL AND OUTLOOK TO IDENTIFY WHAT IS AND ISN T SPAM... 3 OUTLOOK GENERAL... 4 HOW TO CHANGE YOUR VIEW IN OUTLOOK... 4 CREATING AND USING RULES... 4 CREATING AND USING FAVORITES... 5 ARCHIVING SAVING TO A FOLDER OUTSIDE OF OUTLOOK... 7 KNOWING AND USING THE ADDRESS BOOKS... 7 SORT YOUR INBOX BY USING MULTIPLE COLUMNS... 8 HOW TO GROUP AND UNGROUP ITEMS... 8 CALENDAR... 9 MEETING REQUESTS... 9 HOW TO SHARE YOUR CALENDAR WITH ANOTHER USER... 9 HOW TO OPEN A SHARED CALENDAR HOW TO ADD A PUBLIC CALENDAR TO YOUR VIEW CONTACTS IMPORTING A CONTACT LIST EXPORTING A CONTACT LIST NOTE: YOU CAN NOT EXPORT DIRECTLY FROM A PUBLIC FOLDER CONTACT LIST. YOU MUST FIRST CREATE A LOCAL CONTACT LIST AND EXPORT FROM THERE MAIL MERGE HOW TO SHARE YOUR CONTACTS WITH ANOTHER USER HOW TO OPEN ANOTHER PERSON'S CONTACTS TASKS ASSIGN A TASK ADDING TASK REMINDER CUSTOMIZING OUTLOOK DIFFERENT FORMATS OF CHANGING MESSAGE FORMATS ADDING A SIGNATURE CREATING AN AWAY MESSAGE CHANGE DEFAULT EDITOR CALENDAR TIME INCREMENTS Information Technology Department of the Archdiocese of Atlanta 2
3 Barracuda Spam Filter What is the Spam Filter MS Outlook Plug-in? The Spam Filter MS Outlook Plug-in is a plug-in for the Windows versions of Outlook. The plug-in allows a user to classify messages as spam or not-spam right from their desktop. This classification performs Bayesian learning and results in higher accuracy for the Spam Filter System. To download the plug-in, type in the following link in the Internet Explorer address bar: Click Download Now Click Open or Run and follow the prompts to install the plug-in. Using the Spam firewall and Outlook to identify what is and isn t spam Once installed, the Plug-in is available to the user through the toolbar inside MS Outlook. Two icons are provided that perform the necessary classification functionality - A red envelope to classify messages as spam, and a green envelope to classify messages as not-spam. To use the plug-in, select one or more items from the message window and click on the spam/not-spam icon to submit the messages. For convenience, the toolbar icons are also provided when a mail message is opened in a new window for viewing. If desired, the message can be classified immediately from that window. Information Technology Department of the Archdiocese of Atlanta 3
4 Outlook General How to change your view in Outlook 1. With Outlook open, select the area that you would like to change your view. I.E., Mail. Calendar, Contacts, etc. 2. Click View Arrange By Current View Customize Current View 3. Click the Fields button This will allow you to define what columns are shown in your detail view. You can use the Add and Remove buttons to customize the columns. Use the Move Up and Move Down buttons to change the order of the columns. 4. Click the Group By button This button will allow you to create logical groups. Use the Group item by to use criteria for grouping your view. This is useful when you want your grouped by the sender name/ address. 5. Click the Sort button this button will allow you to determine the sort order of your messages. 6. Filter Filtering is used to hide certain messages or message types from your active view. For instance, you could setup a filter to only show unread messages in your Inbox. Once a message is read you will not longer see it, until the filter is removed. Be cautious when setting filters. 7. After you have defined your custom view, click OK Creating and using Rules Create Outlook Rule: 1. With Outlook open, select Tools Rules and Alerts 2. Click the New Rule button 3. Select whether you would like to sue a rule template or create a rule from scratch. Microsoft has built-in templates to handle most basic needs for rules. 4. Select the template you would like to use. 5. In Step 2: click the link people and distribution list 6. Select the person or persons you would like this rule to apply to. 7. Select the link specified 8. Select the folder that you would like to have the message moved to that meets the rule criteria 9. Click Next 10. The conditions window will appear: here you have the option of selecting additional criteria or conditions for the rule to meet in order for it to take effect. 11. Once all your conditions have been selected, click Next 12. The actions window will appear to allow you to either change the original action or add additional actions for this rule to take. 13. After you have completed your actions, click Next 14. Select any exceptions to the rule that need to be applied 15. Click Next Information Technology Department of the Archdiocese of Atlanta 4
5 16. Type a name for this rule. On this screen you have two additional options: run this rule now and turn on this rule. By default the rule will be turned on automatically. If you want the rule to be run once it is created then select Run this rule now on messages already in Inbox and it will process messages that have already been received. 17. Click Finish and you will see your new rule appear on the Rules tab. To remove a rule: 1. With Outlook open, go to Tools Rules and Alerts 2. Highlight the rule that you would like removed 3. Click the black X Delete button at the top. This will remove the rule. Creating and using Favorites When you add a folder to Favorite Folders in the Mail pane, in the Navigation Pane, the folder stays in its original location, and Favorite Folders provides quick and easy access to the folder. Only mail folders can be added to Favorite Folders. Right-click the folder you want to add, and then on the shortcut menu, click Add to Favorite Folders. Repeat this for each folder that you want to add. Folders must be added individually to Favorite Folders. Archiving How to archive 1. With Outlook open, click Tools Options 2. Click the Other tab 3. Select AutoArchive 4. Define how often you would like the AutoArchive to run. 30-days is standard 5. Select Archive or Delete old items a. Clean out items older than: This is used to define how long you want to keep items in your active Outlook. Typical time frame is 3 months. 6. Move old items to: This defines the location where your archive file is stored. It is recommended that you store this on your home drive so that your archive file will get backed up regularly. 7. Click the browse button and select the location to store your archive file. 8. Click OK 9. Click OK 10. We have just defined the default settings for the AutoArchive function. Now we can individually turn on the AutoArchive for folders and subfolders in out Inbox. Do not forget to archive your deleted and sent items as well. 11. Click the Mail link on the navigation pane Information Technology Department of the Archdiocese of Atlanta 5
6 12. Right-click the Inbox 13. Select properties 14. Click the AutoArchive tab 15. Select Archive items in this folder using the default settings this will setup the Inbox to AutoArchive based on the parameters we defined in step You can repeat step 15 for any other folders in your Inbox, Sent Items or Deleted Items folders. 17. Once you have completed the steps, click File Archive 18. Click OK and this will run a manual archive and alert you to any errors. *WARNING: If you have a large mailbox or have never archived this process could take some time. Be patient and allow the process to complete before closing Outlook. To view archived messages: 1. With Outlook open, select Mail in the navigation pane 2. Below your mailbox you should see a folder(s) by the name Archive Folder 3. click the + sign to expand the Archive Folder 4. This folder will contact any s that have been archived from your Outlook. *NOTE: If you have a laptop and you store your archive file on your network home drive you will not be able to view your archive file when you are out of the office. Information Technology Department of the Archdiocese of Atlanta 6
7 Saving to a folder outside of Outlook 1. With Outlook open, select Mail from the navigation pane 2. Highlight the you would like to save 3. Open the location in Windows Explorer where you would like to save the 4. Drag and Drop the from Outlook to the location where you want it saved. When you do this process it does not remove the from Outlook. If the has an attachment, the attachment is also saved with the . Knowing and Using the Address books There are different address books available in Outlook. They are: Global Address List The Global Address List contains the names and addresses of everyone in your organization. The Microsoft Exchange Server administrator creates and maintains this address book. It can also contain global distribution lists and public folder addresses. Subsets of the Global Address List are displayed in the Address Book when you choose an entry under All Address Lists on the Show names from the list. You can download the Global Address List for use offline. Note: When using Microsoft Office Outlook 2003 with Cached Exchange Mode, the Offline Address Book is downloaded by default and updated once every 24 hours. This is applicable to remote and hosted site. Outlook Address Book/Contacts The Outlook Address Book is created automatically and contains the contacts in your Contacts folder that have a contact entry in the or Fax boxes. These contacts display in the Address Book dialog box when you click Contacts in the Show names from the list. The Outlook Address Book is available offline. If you create additional contact folders, you can set the properties on each folder to include the contacts as part of the Outlook Address Book. To open the Address Book dialog box, do any of the following: On the Standard toolbar, click Address Book icon -. In a new message, click To, Cc, or Bcc. On the Tools menu, click Address Book. Information Technology Department of the Archdiocese of Atlanta 7
8 Sort your Inbox by using multiple columns 1. Click the column heading of your first sorting criterion. 2. Hold down the SHIFT key and click the column heading of your next sorting criterion. 3. You can continue to sort by additional columns, with each additional criterion sorting within the earlier criterion. How to group and ungroup items You can have Microsoft Outlook automatically apply grouping as part of a standard arrangement, or you can manually group items to create your own grouping. Automatically group or ungroup items To quickly add or remove grouping in an arrangement, on the View menu, point to Arrange By, and then click Show in Groups. Manually group or ungroup items Group items 1. On the View menu, point to Arrange By, and then click Custom. 2. Click Group By. 3. Clear the Automatically group according to arrangement check box. 4. In the Group items by box, click a field to group by. 5. If the field you want isn't in the Group items by box, click a different field set in the Select available fields from box. 6. Click Ascending or Descending for the sort order of the group headings. 7. To display the field you are grouping items by, select the Show field in view check box. 8. To group by subgroups, click a field in the Then by box. 9. In the Expand/collapse defaults list, click the default for how you want groups to display in the view. 10. After closing the dialog box, display or hide items in a group by clicking Expand or Collapse. Ungroup items 1. On the View menu, point to Arrange By, and then click Custom. 2. Click Group By. In the Group items by box, click (none). Information Technology Department of the Archdiocese of Atlanta 8
9 Calendar Meeting Requests 1. How to create a meeting request: 2. With Outlook open select Calendar 3. Select the day that you would like to have the meeting 4. Click the New button in the top left corner 5. The new appointment window will appear. Fill in the appropriate information: a) Subject b) Location You can just type your meeting location in this field if there is not already a location listed in the drop down c) Set the Start and End time and any reminders you want set for this appointment d) Details This area is to contain detailed information of the appointment 6. Click the Scheduling Tab this tab will allow you to view calendars of other users in your organization 7. Click the line that says Click here to add a name and type in the name of the person you wish to invite to the meeting. Once the persons name is underlined you will have the ability to review your calendar and see if their calendar is open for your requested meeting time. 8. You can add multiple participants using Step If you need to invite an attendee that is not part of your organization, go back to the Appointment tab and on the To line either type in the address or select the address from your address book. 10. When you are finished click Send *You can add an attachment to a meeting request. Click the paperclip icon on the top tool bar with the meeting request open. You can use this to attach an agenda, reports or any other information that may be pertinent to the meeting you are requesting. How to share your Calendar with another user 1. With Outlook open select Calendar 2. Click Share My Calendar in the left hand toolbar 3. Click the Add button 4. From the Add Users dialogue box select the person, persons or group that you wish to share your Calendar 5. Click the Add button 6. Click OK 7. Select the person, persons or group you just added by highlighting their name. Information Technology Department of the Archdiocese of Atlanta 9
10 8. Click the drop down arrow next to Permission Level: and select the proper permissions: a. Reviewer Allows a person to read your calendar, but not make any changes b. Author Allows a person to read and add items to your Calendar, but this person can not edit any appointments that you have set. c. Owner Allows a user to have full control of your Calendar. They can add, change, edit or delete any appointment regardless of who created them. 9. Click OK and now your Calendar is shared. How to open a shared Calendar 1. With Outlook open select Calendar 2. Click Open a Shared Calendar 3. Either type the name of the person or click the name button and select the person from the list that you want to view. 4. Click OK 5. On the left-hand tool bar you will see a section called Other Calendars, to view a Calendar put a check mark beside the name of the person that you want to view. 6. By selecting the name this will allow you to view calendars side by side or one at a time. To stop viewing a Calendar just un-check the persons name that you wish to stop viewing. How to add a Public Calendar to your view 1. With Outlook open select the folder list view. 2. Expand the public folders 3. After you have found the Calendar you want to add to your view, right-click the Calendar and select Add to Favorites 4. Click Add 5. To view the Calendar, select Calendar from the left-hand tool bar 6. Put a check by the public calendar that you would like to view Information Technology Department of the Archdiocese of Atlanta 10
11 Contacts Importing a Contact List 1. Outlook will allow you to import from another Outlook file (.pst), Excel,.CSV, Access and various other applications. The primary method you should use should be.csv files or.pst files. These are the cleanest to work with. 2. With Outlook open, click File Import and Export 3. Select Import from another program or file 4. Select the file type from the list, for this example we are going to use a.csv file. So select Comma Seperated Values (Windows) 5. Under File to import: click the browse button 6. Browse to your.csv file and select it. 7. IMPORTANT OPTION: Please review the Options section carefully as this determines how the data will be handled. Select the appropriate action for duplicate data. 8. Click Next 9. Select the Contact List that you would like the file imported into. If you want to create a new contact list, the contact list should be created prior to starting the import exercise. 10. After you have selected your contact list, click Next 11. Click the Map Custom Fields button. This screen allows you to map your.csv file fields to Outlook contact fields to ensure the data gets put into the proper locations. 12. To map values to a field, simply drag and drop the value to the field name. When a mapping is created, review the Mapped From column to see what values are mapped to each field in Outlook. 13. Once you have completed your field mappings click OK 14. Click Finish and the import process will take place. If there are any errors they will be shown on the screen. Once the import is complete immediately review the contact list to ensure the data is accurate. *NOTE: When using import files you must have column names included with your file. This will allow you to map your fields accurately when importing into Outlook. Information Technology Department of the Archdiocese of Atlanta 11
12 Exporting a Contact list Note: You can not export directly from a Public Folder contact list. You must first create a local Contact list and export from there. 1. With Outlook open select Contacts 2. From you re My Contacts list select the list you wish to export by highlighting it. 3. Click File Import and Export 4. Select Export to a file 5. Your file type selection will be dependent on the purpose for the import. If you are sharing Contacts with another Outlook user then select Personal Folder File (.pst). If you are using your contact list to populate another database or Excel spread sheet then select Comma Separated Values (Windows). 6. For this example we are going to select Person Folder File (.pst) 7. Click Next 8. Select the contact list you wish to export, if it is not selected already. If this list has subfolders that you wish to be included in the export, click the checkbox next to Include Subfolders 9. Click Next 10. Under the Save exported file as:, select a location to save the export file. Click browse to find the location and type a name for the export file. 11. Click Finish 12. This step is only necessary if you select Personal Folder File as the export file type. Click OK 13. You can now share this file with other outlook users and they will be able to import the file directly into their contact list. Information Technology Department of the Archdiocese of Atlanta 12
13 Mail Merge How to create a mail merge document: 1. With Outlook open select Contacts 2. Select the Contact List that you would like to create a mail merge document 3. Click Tools Mail Merge 4. When the Mail Merge Contacts window opens you will have several options: a. Contacts select whether you want to merge the complete list or just the selected contacts that you have highlighted b. Fields to Merge select if you want the ability to use all Contact data fields or just the fields in your current view c. Document File If you have an existing letter or template you can click the Browse to select your existing letter. If this is a new letter then leave the default New Document. d. Contact Data File This will create a permanent file of the merge data fields. This is not necessary you will have the ability to save your merged documents after they are created. e. Merge Options i. Document Type this allows you to specify the type of document you are creating from a letter, labels, envelopes or catalog ii. Merge to This allows you to specify what will happen with the create documents. If you select new document then when the merge is created Word will open and you will see all of the documents on your screen. If printer is selected then when the documents are created they will immediately be printed. If is selected, s will be generated immediately from the merge information. 5. Click OK 6. Now Word will open with your document. We now need to insert our mail merge fields. 7. Select the location on our document to insert the first field and then select Insert Merge Fields 8. Select Address Fields 9. Select the field you would like to insert 10. Click Add 11. Repeat steps 7-10 for each Outlook merge field you would like inserted 12. Once all of the fields have been inserted, click the Merge to new document button 13. Select All 14. Click OK 15. You will now see your merged documents on your screen. You may now print them or save them for future retrieval. Information Technology Department of the Archdiocese of Atlanta 13
14 How to share your Contacts with another user This feature requires you to be using a Microsoft Exchange Server account. 1. In Contacts, in the Navigation Pane, click Share My Contacts. Note Share My Contacts does not appear unless you are using an Exchange Server account. 2. Do one of the following: To Allow anyone to access your Contacts a) In the Name box, click Default. b) Under Permissions, in the Permission Level list, click the permission level that you want. Specify the people who can access your Contacts a) Click Add. b) In the Add Users dialog box, in the Type Name or Select from List box, enter the name of the person whom you want to grant sharing permissions to. c) Under Add Users, click Add, and then click OK. d) In the Name box, click the name of the person you just added. e) Under Permissions, in the Permission Level list, click the permission level that you want. Important If you select the Private check box on a Contact item in Microsoft Office Outlook 2003, do not grant Read permission to your Contacts folder to anyone whom you do not want to see private items. A person who is granted Read permission to access your folders could use programmatic methods or other applications to view details in a private item. How to open another person's Contacts 1. In Contacts, click Open Shared Contacts. 2. To select another person's name from the address book, click Name or type the name in the Name box. Click OK. Information Technology Department of the Archdiocese of Atlanta 14
15 Tasks Turn a message into a task item 1. With Outlook open, select Mail in the navigation pane 2. Highlight a message 3. Drag and Drop the message from the Inbox to Tasks in the navigation pane. 4. The new Task window will appear. Fill in the appropriate information: a. Due date b. Status c. Start Date if necessary d. Reminder if you would like to have Outlook prompt you with a reminder you can select the reminder option. 5. Click Save and Close Assign a Task 1. With Outlook open, select Tasks in the navigation pane 2. Click the New task button or double-click in the Tasks pane 3. Fill in the appropriate information: a. Subject b. Due Date c. Start Date d. Status e. Details of the task in the notes area 4. Click the Assign Task button 5. Type in the persons name or address 6. Ensure that Keep an updated copy of this task on my task list and Send me a status report when this task is complete. These options will allow you to track any task you have assigned internally. If a task is assigned to an outside party you will not be able to track the task status. 7. Click Send *NOTE: You can add attachments to Tasks. Adding Task Reminder 1. Open the task you want to set or clear a reminder for. 2. Select or clear the Reminder check box. If you are setting a reminder, you can also enter a date and time. If you set a reminder but don't set a reminder time, the default reminder time is used. To set the default reminder time, on the Tools menu, click Options. In the Reminder time box, select a time. Information Technology Department of the Archdiocese of Atlanta 15
16 Different formats of Customizing Outlook Regardless of the editor you use, Microsoft Outlook can send and receive messages in HTML, plain text, and Outlook Rich Text formats. HTML (default) format When you create a message in Outlook, the default format is HTML. This format supports text formatting, numbering, bullets, alignment, horizontal lines, pictures (including backgrounds), HTML styles, stationery, signatures, and linking to Web pages. Because the most popular programs use HTML, it is the recommended format for Internet mail. It is also the recommended format if you send most of your messages within a company that uses Microsoft Exchange Server. Plain text and Outlook Rich Text formats Plain text format Plain text format is one that all programs understand. You can set Outlook to open messages you receive in plain text format only. However, plain text doesn't support bold, italic, colored fonts, or other text formatting. It also doesn't support pictures displayed directly in the message body (although you can include them as attachments). Rich Text format Outlook Rich Text Format (RTF) is a Microsoft format that only the following programs understand: Microsoft Exchange Client versions 5.0 and 4.0, Microsoft Office Outlook 2003, Outlook 2002, Outlook 2000, Outlook 98, and Outlook 97. You can use RTF when sending messages within a company that uses Microsoft Exchange Server; however, it is recommended that you use HTML. RTF supports text formatting, including bullets, alignment, and linked objects (linked object: An object that is created in a source file and inserted into a destination file, while maintaining a connection between the two files. The linked object in the destination file can be updated when the source file is updated.). Outlook automatically converts RTF messages to HTML when you send a message to an Internet recipient, so message formatting is maintained and attachments will be received properly. Outlook also automatically formats meeting and task requests and messages with voting buttons so these items can be properly sent intact across the Internet to other Outlook users, regardless of the default format you have set. Information Technology Department of the Archdiocese of Atlanta 16
17 Changing message formats Change the default message format for all new messages 1. On the Tools menu, click Options 2. Click the Mail Format tab 3. In the Compose in this message format list, click the format you want Specify the default message format for one new message you will create 1. From the main Microsoft Outlook window, on the Actions menu, point to New Mail Message Using, and then click the format you want to use. Change the format of a message you have received or already created Do one of the following: When reading a Rich Text Format message 1. With the message open, on the Format menu, click the format you want to use (Plain Text or HTML). Note: If you use Word to read Rich Text messages, you cannot change the format of the message. When reading a plain text or HTML message 1. With the message open, on the Edit menu, click Edit Message. 2. On the Format menu, click the format you want to use (Plain Text, HTML, or Rich Text). Note: If Word is not your editor, you can convert HTML or RTF to plain text, and you can convert plain text to RTF or HTML. However, you cannot convert HTML to RTF or RTF to HTML. When composing a message with Word as your editor 1. With the message open, on the toolbar, click the format you want to use from the drop-down list (Plain Text, HTML, or Rich Text). Information Technology Department of the Archdiocese of Atlanta 17
18 When composing a message if Word is not your editor 1. With the message open, on the Format menu, click the format you want to use (HTML, Rich Text or Plain Text). Note: If Word is not your editor, you can convert HTML or RTF to plain text, and you can convert plain text to RTF or HTML. However, you cannot convert HTML to RTF or RTF to HTML. Change the format for all messages sent to a particular Internet recipient 1. Open the contact card for the person. 2. In the box, double-click the contact's address. 3. In the Internet Format list, select the format you want to use for messages to this recipient. Note: You can only change the format for all messages sent to a contact with an SMTP address. Information Technology Department of the Archdiocese of Atlanta 18
19 Adding a signature 1. From the main Microsoft Outlook window, on the Tools menu, click Options, and then click the Mail Format tab. 2. In the Compose in this message format list, click the message format that you want to use the signature with. 3. Under Signature, click Signatures, and then click New. 4. In the Enter a name for your new signature box, enter a name. 5. Under Choose how to create your signature, select the option you want. 6. Click Next. 7. In the Signature text box, type the text you want to include in the signature. 8. You can also paste text to this box from another document. 9. To change the paragraph or font format, select the text, click Font or Paragraph, and then select the options you want. These options are not available if you use plain text as your message format. 10. To add an electronic business card vcard to the signature, under vcard options, select a vcard from the list, or click New vcard from Contact. 11. Click Finish when you are done editing the new signature. 12. Once you've created a signature, you can insert a signature in a message. Creating an Away message 1. In Mail, on the Tools menu, click Out of Office Assistant. 2. Click I am currently Out of the Office. 3. In the AutoReply only once to each sender with the following text box, type the message that you want to send to others while you are out. 4. If you want, create rules to manage your incoming mail. Note: This feature requires you to use a Microsoft Exchange Server account. Information Technology Department of the Archdiocese of Atlanta 19
20 Change default editor Do one of the following: Turn Word on or off as your default editor for all new messages 1. From the main Microsoft Outlook window, click the Tools menu, click Options, and then click the Mail Format tab. 2. Select or clear the Use Microsoft Word to edit messages check box. Turn Word on as your editor for one new message On the Actions menu, point to New Mail Message Using, and then click Microsoft Word (message format). Turn Word on for viewing all Rich Text formatted messages 1. From the main Microsoft Outlook window, click the Tools menu, click Options, and then click the Mail Format tab. 2. Select the Use Microsoft Word to read Rich Text messages box. You may want to set this option if you often receive the message "This message contains formatting that is best viewed with Microsoft Word. Click here to display in Word." Calendar time increments By default, the Microsoft Outlook calendar grid appears with a time scale of 30 minutes. You can increase or decrease this scale, depending upon what you want to see. 1. In Calendar, right-click on the calendar grid. 2. Click Other Settings. 3. Under Day, in the Time scale list, click the grid interval for the calendar. Information Technology Department of the Archdiocese of Atlanta 20
Microsoft Outlook 2010 Reference Guide for Lotus Notes Users ContentsWelcome to Office Outlook 2010... 2 Mail... 3 Viewing Messages... 4 Working with Messages... 7 Responding to Messages... 11 Organizing
CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Outlook 2010 Part 1: Introduction to Outlook Spring 2015, Version 1.4 Table of Contents Introduction...3 Starting Outlook...3
CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Outlook 2013 Part 1: Introduction to Outlook Fall 2014, Version 1.0 Table of Contents Introduction...3 Starting Outlook...3
2 CONTENTS Module One: Getting Started... 6 Opening Outlook... 6 Setting Up Outlook for the First Time... 7 Understanding the Interface...12 Using Backstage View...14 Viewing Your Inbox...15 Closing Outlook...17
Outlook Getting Started Outlook vs. Outlook Express Setting up a profile Outlook Today screen Navigation Pane Composing & Sending Email Reading & Sending Mail Messages Set message options Organizing Items
Using Microsoft Outlook 2013 with Zimbra University Information Technology Services Learning Technologies, Training & Audiovisual Outreach Copyright 2016 KSU Division of University Information Technology
MICROSOFT OUTLOOK 2010 George W. Rumsey Computer Resource Center 1525 East 53rd, Suite 906 Chicago, IL 60615 (773) 955-4455 www.computer-resource.com firstname.lastname@example.org What Is Outlook?... 1 Folders... 2
User Guide Outlook 2010 Mail, Calendar, Contacts, Notes & Tasks IT Training (818) 677-1700 email@example.com www.csun.edu/it/training CSUN IT Training YouTube Channel http://www.youtube.com/user/csuninfotech
- Training Getting Started with Outlook 2003 Information Technology Services - Training The University of Texas at Austin http://www.utexas.edu/its/training 2007 Information Technology Services The University
Using Outlook WebAccess Outlook Toolbars - Terminology Update all folders New Move/Copy Reply Forward Check for New Messages Help Show/Hide Folders Delete Reply to All Show/Hide Reading Pain Search Address
Course Description Managing your items is essential if you want Outlook to run as efficiently and effectively as possible. As with any filing system the longer you put off doing anything the larger the
Outlook Web Access (OWA) User Guide September 2010 TABLE OF CONTENTS TABLE OF CONTENTS... 2 1.0 INTRODUCTION... 4 1.1 OUTLOOK WEB ACCESS SECURITY CONSIDERATIONS... 4 2.0 GETTING STARTED... 5 2.1 LOGGING
MS OUTLOOK 2007 E-MAIL CREATE, SEND, READ, AND RESPOND TO E-MAIL MESSAGES An e-mail address consists of a user ID and a host name, separated by the @ symbol (userid@host name). You can SEND AND RECEIVE
Email -- Reading and Printing Email Checking for New Email By default, webmail checks for new email automatically. If you want to manually check for new email, click the Check Email button. Or, click the
WHAT S NEW IN OUTLOOK 2010 & HOW TO CUSTOMIZE IT THE RIBBON... 2 CONTEXTUAL TABS... 4 THE FILE TAB... 4 DIALOG BOXES... 5 MINIMIZING THE RIBBON... 5 CUSTOMIZING THE RIBBON... 6 CUSTOMIZING THE QUICK ACCESS
Trust Library Services http://www.mtwlibrary.nhs.uk http://mtwweb/cgt/library/default.htm http://mtwlibrary.blogspot.com KNOW HOW: Outlook Using Microsoft Outlook Guide for using E-mail, Contacts, Personal
Webmail Instruction Guide This document is setup to guide your through the use of the many features of our Webmail system. You may either visit www.safeaccess.com or webmail.safeaccess.com to login with
This document provides guidance for staff using Office 365 with Microsoft Outlook 2010 for email at the University of Bradford. The University of Bradford retains copyright for this material, which may
Outlook Web App User Manual 1 Outlook Web App 2013 User Guide Outlook Web App User Manual 2 Table of Contents 1. Signing into User Mail using the Outlook Web App... 3 2. The New OWA User Interface... 4
Using Webmail Technical Manual: User Guide Webmail is supported in the following browsers: Windows Internet Explorer 6, Internet Explorer 7, Firefox 2, and Firefox 3 Mac OSX Safari 2, Safari 3, Firefox
OFFICE OF INFORMATION TECHNOLOGY Academic Technology Unit Microsoft Outlook 2010 Basics Workbook CONTENTS Introduction... 3 Outlook at a glance... 3 Configure Outlook 2010 on-campus... 3 Creating Folders...
The Ribbon: Home tab New Email to send a new mail New Items to send a new mail, a new appointment, a new meeting, a new contact, a new task, a new Lync Meeting Ignore to ignore a request Clean Up to clean
M icrosoft Outlook is the Microsoft s flagship messaging tool for email, calendaring and information sharing for Microsoft Exchange Server and is the supported client at. This manual will provide an introduction
June 9, 2014 Outlook Web Access (OWA) 2010 Email Cheat Sheet Outlook Web Access 2010 allows you to gain access to your messages, calendars, contacts, tasks and public folders from any computer with internet
Using Webmail Technical Manual: User Guide Webmail is supported in the following browsers: Windows Internet Explorer 6, Internet Explorer 7, Firefox 2, and Firefox 3 Mac OSX Safari 2, Safari 3, Firefox
Microsoft Outlook 2010 Prepared by Computing Services at the Eastman School of Music July 2010 Contents Microsoft Office Interface... 4 File Ribbon Tab... 5 Microsoft Office Quick Access Toolbar... 6 Appearance
Using Webmail Technical Manual: User Guide The Webmail Window To save an attachment: 1. Click once on the attachment name. Or, if there are multiple attachments, click the Save icon to save all attachments
Outlook Web App OWA Quick Guide Getting you up to speed quickly. Information Services 8-1-2014 Contents Exploring the OWA (Outlook Web App) User Interface... 2 Getting Started... 2 Mail... 6 Creating and
Outlook 2010 basics Microsoft Outlook 2010 is the world s leading personal information management and communications application. Outlook 2010 delivers complete e-mail, contact, calendar, and task functionality.
OWA - Outlook Web App Olathe Public Schools 0 Page MS Outlook Web App OPS Technology Department Last Revised: May 1, 2011 Table of Contents MS Outlook Web App... 1 How to Access the MS Outlook Web App...
Information Technology Services Kennesaw State University Using Microsoft Outlook 2010 with Zimbra 1 Copyright 2010 KSU Dept. of Information Technology Services This document may be downloaded, printed
Microsoft Outlook 2010 Basics 2 Microsoft Outlook 2010 Microsoft Outlook 2010 3 Table of Contents Getting Started with Microsoft Outlook 2010... 7 Starting Microsoft Outlook... 7 Outlook 2010 Interface...
CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Outlook 2013 Part 2: Intermediate Outlook Spring 2015, Version 1.0 Table of Contents Introduction...2 Calendar...2 Scheduling
1 C H A P T E R Microsoft Outlook 2013 -And- Outlook Web App (OWA) Using Office 365 1 MICROSOFT OUTLOOK 2013 AND OUTLOOK WEB ACCESS (OWA) Table of Contents Chapter 1: Signing Into the Microsoft Email System...
Outlook Folders: All new messages are stored in Inbox unless rules are created. Stores copies of items you sent to others, by default Stores temporarily deleted items until you permanently delete or retrieve
Managing Contacts in Outlook This document provides instructions for creating contacts and distribution lists in Microsoft Outlook 2007. In addition, instructions for using contacts in a Microsoft Word
1 Outlook Web Access Tutorial Outlook Web Access 2010 allows you to gain access to your messages, calendars, contacts, tasks and public folders from any computer with internet access. How to access your
Tech-KNOW Topic for Microsoft Office 2000 Outlook - "You've Got Mail!" Christina School District Network Users: Log in and save today s work in your My Documents folder. Objectives: Participants will be
Outlook Live Basics for Students 2 Outlook Live for Support Staff Outlook Live for Support Staff 3 Getting Started... 6 Signing into your Outlook Account... 6 Migrating your Account... 8 Address Book...
Microsoft Exchange 2010 Email Training Microsoft Outlook 2007 Outlook Web App Table of Contents INTRODUCTION 1.1 What Does Microsoft Exchange Do? 1.2 Advantage/Disadvantage 1.3 Outlook 2007 vs. Outlook
Help Documentation This document was auto-created from web content and is subject to change at any time. Copyright (c) 2013 SmarterTools Inc. Email Email Overview SmarterMail users can send and receive
MS Outlook 2011 Quick Reference for Macintosh The Ribbon consists a series of tabs giving access to buttons, menus, and dialog boxes in various groups to facilitate locating the tools required for a particular
Training Manual TABLE OF CONTENTS A. E-MAIL... 4 A.1 INBOX... 8 A.1.1 Create New Message... 8 A.1.1.1 Add Attachments to an E-mail Message... 11 A.1.1.2 Insert Picture into an E-mail Message... 12 A.1.1.3
Connecting to LUA s webmail Effective immediately, the Company has enhanced employee remote access to email (Outlook). By utilizing almost any browser you will have access to your Company e-mail as well
Outlook Web App Table of Contents QUICK REFERENCE... 2 OUTLOOK WEB APP URL... 2 Imagine! Help Desk...... 2 OUTLOOK WEB APP MAIN WINDOW... 2 KEY NEW FEATURES... 3 GETTING STARTED WITH OUTLOOK... 4 LOGGING
Using Outlook 2007 The information below will guide you through some of the Outlook features that can help you to manage your email. Topics listed below are: Sorting Messages Saving Attachments Emptying
Introduction to Outlook 2007 Information Technology Services Education and Development The University of Texas at Austin firstname.lastname@example.org 2008 Information Technology Services The University of Texas
April 14 Web Mail Classic Web Mail Version 2.2 Table of Contents 1 Technical Requirements... 4 2 Accessing your Web Mail... 4 3 Web Mail Features... 5 3.1 Home... 5 3.1.1 Mailbox Summary... 5 3.1.2 Announcements...
New Features in Feature and functionality Logon Screen Navigation Description User logon screen for Navigation in resembles navigation in Microsoft Office Outlook 2007. Drag-and-Drop Move items by dragging
Microsoft Outlook 2003 Quick How-to Guide Microsoft Outlook 2003 Quick How-to-Guide This document is designed to be a quick guide for the most common tasks in Outlook. It is separated into different sections
Managing Mailbox space and Using Personal Folders Based on documentation developed at the University of Iowa Revised for Iowa State University Extension August, 2005 ISU 100 EIT Bldg Iowa State University
Basics of Microsoft Outlook/Email Microsoft Outlook Workshop Outline for Improve Your Outlook Microsoft Outlook Contents Starting the application... 3 The Outlook 2010 window... 3 Expanding and minimizing
Outlook 2010 Desk Reference Guide Version 1.0 Developed by OR/WA IRM Please remember to print back-to-back. July 12, 2011 Microsoft Outlook 2010 This document has been developed by OR/WA IRM staff to provide
Mail Using Categories 1. Select the message that for the category. 2. Select the appropriate category. 3. The category color displays next to the message. Renaming Categories 1. Select a message. 2. Select
Microsoft Office 2010: Introductory Q&As Outlook Chapter 1 What does the name in the title bar mean? (OUT 6) The name of your window in the title bar is the name of the profile you set up when starting
Office 365 Employee Email San Jac Outlook 2013 Interface Overview 1. Quick Access Toolbar contains shortcuts for the most commonly used tools. 2. File tab (Backstage View) contains tools to manage account
Outlook Tips & Tricks Training For Current & New Employees The workshop will help build the necessary skills needed to begin using Microsoft Outlook 2010. The participant will learn how to create e-mail
Outlook Web App McKinney ISD 5/27/2011 Outlook Web App Tutorial Outlook Web Access allows you to gain access to your messages, calendars, contacts, tasks and public folders from any computer with internet
OUTLOOK 2003 COURSE LEARNING OUTCOMES Students will be able to: 1. Send, receive, and reply to mail 2. Set up tasks and priorities 3. Manage files and folders 4. Use Global and Personal Address Books 5.
Outlook 2010 Essentials Training Manual SD35 Langley Page 1 TABLE OF CONTENTS Module One: Opening and Logging in to Outlook...1 Opening Outlook... 1 Understanding the Interface... 2 Using Backstage View...
MS Visio Org Charts and Diagrams 2 Outlook Desktop: The Essentials Janet W. Lee Technology Training Coordinator Loyola Marymount University, Los Angeles http://its.lmu.edu/training February 2014 Compiled
Outlook Web App OWA Let s take a look at the new features and functionality available on OWA. Feature & Functionality Description User experience Logon Screen User logon screen for Outlook Web App (OWA)
Changes to Skillnet Group Emails Skillnet Group emails are moving from the current provider to our own exchange mail server. This will mean that you will have a much improved web-mail system and almost
About Archiving Archiving Your Mail in Outlook 2007 All messages, contact information, calendars and other data you create in Microsoft Outlook 2007 are kept in your mailbox on the Exchange (FIUmail) server.
Outlook XP Email Only Table of Contents OUTLOOK XP EMAIL 5 HOW EMAIL WORKS: 5 POP AND SMTP: 5 TO SET UP THE POP AND SMTP ADDRESSES: 6 TO SET THE DELIVERY PROPERTY: 8 STARTING OUTLOOK: 10 THE OUTLOOK BAR:
1 Using Your New Webmail Contents Compose a New Message... 3 Add an Attachment... 5 Insert a Hyperlink... 6 Forward an Email... 7 Search Email... 8 Download Email from an existing POP3 Account... 9 Move
Introduction to IMAP Email with Outlook 2003 Version 4 August 2006 Massachusetts Institute of Technology Outlook 2003 Eudora Feature Comparison Eudora Outlook Page Mailboxes Mailbox Folders p. 4, 5, 10,
Version 3 Welcome to DCU Apps Email Now that you've switched from Microsoft Outlook to DCU Apps, here are some tips on beginning to use DCU Apps Email as your new mail program. What's different, at a glance...
Create a mail or e-mail merge Use mail or e-mail merge when you want to create a large number of documents that are mostly identical but include some unique information. For example, you can use mail merge
Welcome to DCU Apps Email Now that you've switched from Mozilla Thunderbird to DCU Apps, here are some tips on beginning to use DCU Apps Email as your new mail program. What's different, at a glance...
The LSUHSC N.O. Email Archive Introduction The LSUHSC N.O. email archive permanently retains a copy of all email items sent and received by LSUHSC N.O. Academic email users. Email items will be accessible
Outlook Web Access E-mail A. Accessing the mailbox via the Internet 1. Open your browser Firebox or Internet Explorer 2. In the URL address location box, key mail.asbury.edu for students and mail2.asbury.edu
ArchMail (www.archbalt.org/archmail) is a centrally hosted email system for the employees of the Archdiocese. To simplify employee access multiple methods for accessing email have been established. This
Welcome to Gmail What's different, at a glance... Now that you've switched from Microsoft Outlook to Google Apps, here are some tips on beginning to use Gmail as your new mail program. In Microsoft Outlook,
There are several ways to eliminate having too much email on the Exchange mail server. To reduce your mailbox size it is recommended that you practice the following tasks: Delete items from your Mailbox:
Chapter 3 ADDRESS BOOK, CONTACTS, AND DISTRIBUTION LISTS 03Archer.indd 71 8/4/05 9:13:59 AM Address Book 3.1 What Is the Address Book The Address Book in Outlook is actually a collection of address books
Microsoft Outlook 2011 The Essentials Training User Guide Sue Pejic Training Coordinator Information Technology Services Email : email@example.com Mobile : 0419 891 113 Table of Contents Overview Outlook
DELEGATE YOUR CALENDAR 1. Click Calendar at the top of the screen (if not already in Calendar). 2. Click the Share icon (located in the top right of the window). 3. The Share Properties window displays.
Microsoft Outlook 2007 Basic Tasks EXPLORE THE OUTLOOK USER INTERFACE 1. Instant Search box: Helps you quickly find items in Microsoft Outlook. The Instant Search pane is always available in all of your
WINDOWS LIVE MAIL Windows Live Mail brings a free, full-featured email program to Windows XP, Windows Vista and Windows 7 users. It combines in one package the best that both Outlook Express and Windows
MICROSOFT OUTLOOK 2011 READ, SEARCH AND PRINT E-MAILS Lasted Edited: 2012-07-10 1 Find the Inbox... 3 Check for New Mail... 4 Manually check for new messages... 4 Change new incoming e-mail schedule options...
Microsoft Outlook Introduction Division of Information Technology February 2016 Contents Document Management History... 3 Introduction... 4 Getting Started... 4 Using MS Outlook... 4 What MS Outlook looks
Mail tips Set a reminder to reply to a message Right-click the message you want to set the reminder for, point to Follow Up, and then click Add Reminder. In the Due By list, click the date when you have
Your consent to our cookies if you continue to use this website.