Oxfordshire and Buckinghamshire Mental Health NHS Foundation Trust

Transcription

1 Oxfordshire and Buckinghamshire Mental Health NHS Foundation Trust Job Description 1. Title: Finance Apprentice 2. Salary: Start at Band 2 with review to Band 3 3. Reports to: Placement Manager 4. Accountability: Director of Finance (DoF) 5. Management: None 6. Minimum Qualification and xperience: 4 GCSs 7. Job Purpose: To rotate through placements within the finance divisions of Payable, Receivable, Cashiers, Financial, Costing and Pricing, and Management. At each placement, to support the delivery of that division s workload. To learn the functions of the Finance Department and how this supports and promotes the delivery of world class healthcare to patients. 8. Job Summary: To work towards successfully achieve the Association of Accounting Technicians (AAT) qualification within 3 years, in conjunction with gaining practical experience across all areas of finance, see Appendix B. To take an active interest in the furtherance of their career and personal development. 9. Trust Resources and Description: Annual Budget 170 million Staff (WT.) 2,700 states 65 sites, 70km 2 74m capital programme over 10 years 1

2 192m asset base 10. Key Working Relationships: Placement managers, Finance Staff Budget Manager. Some external contacts will be necessary. 11. Job Detail: Supporting and assisting within the following placements, see Appendix A for review criteria. Payable To ensure the timely and accurate payments of creditor invoices, either by computer or manually. To ensure that all invoices and requests for payment have been authorised as per Standing Financial Instructions. Cashiers To assist with providing a service to all customers relating to the handling of patient, exchequer and charitable fund monies and to ensure that these duties are carried out as efficiently and effectively as possible and in accordance with financial instructions/procedures. Receivable To raise all invoices and credit notes, on the Debtors computer system. Answer debtors queries & Assist in the collection of Debts. Financial The post holder is responsible for supporting the financial accountants and capital accountant, to provide a full range of accountancy services to customers. Financial Management The key focus of this post will be to support the production of budget reports from the financial ledger, investigation of variances from plan. To support regular reviews with budget managers, as intelligence gathering is another key focus of the role. Providing information and analysis to them. The assistant management accountant is required to take an active interest in the furtherance of their career and personal development. Other Duties Such other duties as may be required by the Finance Skills Development Lead. Terms and Conditions of Service As laid down by the Trust. Code of Conduct for NHS Managers. 2

3 Data Protection Act 1998 The 1998 Act establishes a set of principles with which users of personal information must comply. It imposes a new duty to process information fairly and lawfully. Process has a wider definition, which covers obtaining, holding recording information and any other operation including the disclosure of information. It is the responsibility of each member of staff to ensure that all computerised/manual personal information relating to patients and other members of staff to which he/she has access in the course of employment is regarded as STRICTLY CONFIDNTIAL. CONTRAVNTION OF TH 1998 ACT IS AN OFFNC PUNISHABL BY HAVY FINS. (The Trust takes a very serious view of failure to comply and could lead to serious misconduct and lead to disciplinary action, including dismissal. qual Opportunities The Trust is an qual Opportunities employer. Staff are required to comply with the responsibilities placed upon them by employment legislation, Health & Safety Staff It is the responsibility of Staff to: Take reasonable care for the Health and Safety of themselves, colleagues, patients and visitors, Report (without delay) any accidents, incidents, near-miss events, risks, faults or defects, Use all work equipment (medical devices, dangerous substances, machinery, transport, means of production, and safety equipment) in accordance with training and instructions provided, Not use such items or equipment unless they have received appropriate information and training. Trust Board Members It is the responsibility of Trust Board Members (as far as is reasonably practicable) to safeguard the Health, Safety and Welfare of staff, patients and visitors on Trust premises or Trust business. 3

4 Qualifications and xperience Demonstrate successful track record of achievement in school 4 GCS Involvement in enhancements to process and systems ssential or Desirable D How Tested Interview Knowledge, Skills/Aptitudes and Attitudes/Values Understanding of: Technical Accounting Governance and Internal Controls Skills: ssential or Desirable D D How Tested Interview Interview Computer literate xcel (or other spreadsheet package) Good interpersonal skills Interview Follows solutions through to an end Interview Confident and competent formal and informal communicator and Interview Clear, logical, persuasive Interview Flexible in approach Interview Ability to: xercise judgement Interview Be open to feedback Interview Be honest, confident and assertive Interview Be responsible for and manage effectively a work load Interview Meet time and quality deadlines Interview Relate to staff at all levels Interview Be approachable Interview Attitudes/Values: Commitment to public sector values Interview Set high standards Interview Results and objectives orientated Interview Receptive to ideas/embrace change Interview 4

5 Team player Interview Take account of the input, skills and knowledge of Interview others Collaborative Interview Committed to supporting others Interview 5

6 Appendix A Review criteria Payable Complete all 3 stages using the scanner Filing, Post rota, internal communications Understand operation of finance system, including efin and Share Reconcile statements Resolve creditors queries Shadow setting up of a supplier Cashiers Open new accounts Petty cash vouchers, checking for accuracy Routine reconciliations Calculating and preparing travel claims Understand daily banking Reconcile benefits Receivable Check invoice authority, complete correct and follow-up Input invoices accurately Credit control background preparation Check cash sheet accuracy Allocate cash and resolve issues Financial 1 st stage Records management Understand trial balance Report aged debts and creditors Understand cash book Journal input with quality backing papers Shadow departmental meetings Financial 2 nd stage Reconcile complex control account Shadow and understand VAT return Complete bank reconciliation 6

7 Capital Understand capital guidelines Update capital programme records Review capital projects invoices Understand capital programme forecasting Costing and Pricing Demonstrate understanding of cost typing and behaviour Shadow business liaison with operational services Understand application of NHS Costing Manual Assist in the completion of costing projects Management 1 st stage Staff costing Prepare quality backing papers Investigate queries and draft response Create Business Objects report Management 2 nd stage Complex staff costing with rotas and skill mix Profile budget to reflect plan Report back to Budget Manager verbally and in writing Forecast outturn 7

8 Appendix B Apprentice placement and AAT plan Placement AAT Review 1 Sep-10 2 Oct-10 3 Nov-10 4 Dec-10 5 Jan-11 6 Feb-11 7 Mar-11 Cashier 8 Apr-11 9 May-11 # Jun-11 # Jul-11 # Aug-11 # Sep-11 # Oct-11 # Nov-11 # Dec-11 # Jan-12 # Feb-12 # Mar-12 # Apr-12 # May-12 # Jun-12 # Jul-12 # Aug-12 # Sep-12 # Oct-12 # Nov-12 # Dec-12 # Jan-13 # Feb-13 # Mar-13 # Apr-13 # May-13 # Jun-13 # Jul-13 # Aug-13 Payable Receivable Financial 1st stage Financial 2nd stage Capital Accounting Costing and Pricing Management 1st stage Management 2nd stage Foundation (NVQ 2) exams 1,2,3,4,23 i) develop skills, double entry ii) Management and administrative processes iii) Computerised accounting system, general, purchase and sales ledgers Intermediate (NVQ 3) exams 5,6,7,21,22 Preparing accounts, reports and returns Technical (NVQ 4) exams 8,9, of of i) complex management accounting ii) draft financial statements Review stage 1 (2 exams) Review stage 2 (3 exams) Review stage 3 (2 exams) if successful move to Band 3 Review stage 4 (3 exams) Review stage 5 (3 exams) Review stage 6 (3 exams) 8