POSITION DESCRIPTION. Senior Accounts Administrator

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1 POSITION DESCRIPTION Senior Accounts Administrator Position Details Location Auckland Date: May 2014 Reports to: Company Accountant Values of ABI Rehabilitation ABI Rehabilitation New Zealand Ltd has the following values which underpin the way every employee works every day: Accountability Safety Partnership Integrity Respect Exceeding Expectations The Purpose of the Position 1. To deliver expert financial information and general financial administration services to the Company Accountant and Executive management Team. 2. To work collaboratively with the Company Accountant on the timely delivery of the organisation s financial accounts (monthly/annual) so that the information on which executive management decisions are made is accurate, reliable and meets deadlines. 3. As a key member of ABI Rehabilitation New Zealand Ltd s Finance department the expectation is that you will foster a team work approach within your individual area of service and embrace the ABI Rehabilitation New Zealand Ltd culture across the Group to enable us all to provide a better service to our clients and each other. 4. To participate in continuous quality improvement activities and ensure that our service meets all external and internal quality standards as required by ABI Group in your specific area(s) of responsibility. 5. To acknowledge the ABI Groups commitment to the Treaty of Waitangi s principles of inclusion and consultation of Maori clients and their families and the delivery of a culturally appropriate client service. Administrator.docx Page 1 of 5

2 Key Accountabilities 1. Accounts Payable Daily processing of creditor invoices with purchase orders and checking of authorisation levels. Follow up of credit notes. Ensure correct cost coding is undertaken. Ensuring payments are reconciled to the creditor statements. Facilitating both weekly and monthly payment runs including cash management/bank transfers. Employee Credit Card Reconciliations. 2. Cash Bank Management Print and issue bank statements on a daily basis. Processing bank transactions on a daily basis. Perform the Westpac Deskbank backup on a daily basis. Month end bank reconciliation 3. Contract and Other Invoicing Maintain the client occupancy register. Raise weekly and monthly invoices Calculate the month end occupancy/income accrual. Debt collection. Reconcile revenue to occupancy at month end 4. Intercompany On-Charging Ensure all ABI Group on-charging is complete for the month. Maintain the Group on-charging register. Month end Intercompany ledger reconciliations 5. Petty Cash Management (3) Weekly Reconciliations (3) Distribution of Cash (3) Fortnightly Cash Floats (3) Month End Reconciliations (3) Monthly Client Cash Statements. 6. Month End Reporting Accounts to trail balance. Profit and loss review and actual/budget analysis Balance sheet reconciliation. Fixed Asset reconciliation. Assist with the Company Accountant queries. 7. KPI Reporting and Other Maintenance of KPI and statistics monthly reporting for executive management. Company indirect tax calculations and filing Administrator.docx Page 2 of 5

3 8. To demonstrate a commitment to continuous quality improvement Identifying opportunities for quality improvement projects. To actively participate, develop and implement identified quality initiatives that have been approved by the Quality Projects Team, either independently and / or with the professional team. 9. Associated Tasks Back up reception on an as required. Other administrative tasks as requested. Relationships Internal Managing Director/CEO Company Accountant National Director of Business Services National Director of Rehabilitation Service Managers Secretarial Support Team Rehabilitation support staff Other members of management team Nursing staff Clients and families All medical, clinical and other support staff Funders Suppliers Accountants External Administrator.docx Page 3 of 5

4 Skills and Attributes Essential Specific Skills Microsoft Excel preferred intermediate or advanced level. Must be able to input data and manipulate spreadsheets. Electronic financial package Manage process via package to deliver appropriate financial management requirements. Microsoft Word. Ability to draft basic letters and report documents. Microsoft Outlook. High level of verbal and written communication skills. Ability to work with several members of a team. Sound ability to prioritise work and meet deadlines. Analysis skills. Ability to gain others confidence and be a credible spokesperson for the service. An understanding of the cultural needs of ABI Rehabilitation New Zealand Ltd s service. Experience/Knowledge Demonstrated experience of working at similar level. Ability to work with and demonstrate empathy to clients and clients families. Personal Qualities Honest. Confidentiality. Detail conscious, accurate. Open, pragmatic, confident. Takes responsibility and is accountable. Professional. Sense of urgency. Ability to work in a demanding and change driven environment. Preferred Attache accounting software package Experience in a health care service. Administrator.docx Page 4 of 5

5 Essential Preferred Positive approach to change. Ability to manage stress. Flexible. Excellent organisational skills. I,... confirm by signing this document, acceptance of the above job description and its conditions. Signed:.. Date:.. Administrator.docx Page 5 of 5

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