Printing your Work. Last updated By Graham Davis Oct [Type here]

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1 [Type here] Printing your Work Last updated By Graham Davis Oct 2016 This document and other Information Services documents are held online on our website:

2 University of Brighton Information Services Contents Printing your Work... 3 Using Print/Copy/Scan devices... 3 Using the Networked Printers... 3 How much does printing cost per sheet?... 3 Paying for your printing with your UniCard... 3 Using a Printer Credit Station to add credit to your UniCard... 3 Printing your document from a University computer... 5 Printing your document from your own computer... 6 Releasing your document using a Printer Release Station... 6 Where can you use the networked printers from?... 7 Printing using our studentprint service... 8 Getting help... 9 Page 2 last update Oct 2016

3 Printing your Work Printing your Work You can print your work using one of the following services: Print to one of our networked printers from a university computer Print to one of our networked printers from your own computer Print using our studentprint service. Using Print/Copy/Scan devices There a number of print/copy/scan devices located around University libraries, for further details click here; Using the Networked Printers Information Services provides a variety of high quality networked laser printers throughout the university. You can use them from computer pool rooms, from libraries and from your laptop on all main sites of the university. How much does printing cost per sheet? Black & White A4 single-sided 4p Black & White A4 double-sided 4p Black & White A3 10p (only available at Grand Parade) Colour A4 20p Colour A3 50p Paying for your printing with your UniCard Before using the printers you must first add credit to your UniCard account either by: Topping up your UniCard account online at OR Using a Printer Credit Station (see below). Using a Printer Credit Station to add credit to your UniCard You can add credit to your account using one of the blue Printer Credit Stations in the following locations: Printed Wednesday, 26 October 2016 Page 3

4 University of Brighton Information Services Falmer: Falmer Library 110; Mayfield House ground floor Grand Parade: Computer Suite 3 rd floor; St Peter's House Library Moulsecoomb: Aldrich Library ground floor These stations will accept 50p, 1 and 2 coins only. They also have note readers which accept 5, 10 and 20 notes. Please note that unused credit will not be refunded and the stations do not give change. Before putting any money into a Printer Credit Station, you must log on with your usual username and password. Credit can be added at any Credit Station and used in any University of Brighton library or pool room. 1. If you are in the Aldrich Library, swipe your UniCard in the Printer Credit Station and skip straight to step 10 of these instructions. If you are not in the Aldrich Library, touch any area of the screen until a window labelled 'Identifying Yourself' appears. You are asked to enter your username and password. You will now discover that there is no keyboard, but don't panic! 2. At the top right of the screen you will see a miniature keyboard. 3. If you touch this mini keyboard a much larger version should appear. If it doesn't work first time, keep trying until it does appear - you may find you have to try pointing slightly higher and further to the right to be successful. 4. Using the large keyboard, type your usual university computer login name (e.g. fab61) into the box labelled Logon ID. 5. If you think you have made a mistake, press the key to delete the last character(s). 6. Press the tab key to move to the Password box. 7. Type your password into the Password box. It will appear as a row of ***. 8. Press the Enter key to log in to your printer account. If you are unsuccessful an error message will appear telling you that 'The Logon plug-in was cancelled'! Simply press OK, to close this message window and try again. If you continue to have difficulty logging in to your account, ask your local pool room advisor for help. Page 4 last update Oct 2016

5 Printing your Work If you are successful your Account Details will appear, but the important information may be hidden behind the large keyboard. 9. Close the large keyboard by pressing the bottom right key labelled 10. Look in the bottom left corner of the screen to see your Balance Total. If you can see this you are ready to add credit to your account. The Log Out button Your balance total is here. If the keyboard is covering this area, click the.key to hide it. 11. Putting in money: Remember that Printer Credit Stations do not give change. Unused credit will not be refunded. 12. If you now insert coins (50p, 1 or 2), or notes ( 5, 10 or 20), into the Printer Credit Station, you should see the Balance Total increase. Remember that Printer Credit Stations do not give change. Unused credit will not be refunded. If you have any problems inserting money, contact the Service Desk. 13. Press the Log Off button before leaving the Printer Credit Station. You've just added credit to your printing account. You wouldn't want anyone else to use it would you? Always log out when you leave an open access computer! If you don't, someone else could tamper with your files, send in your name, or use up your printer credit. Printing your document from a University computer 1. Before printing a document you should: save any changes you have made Printed Wednesday, 26 October 2016 Page 5

6 University of Brighton Information Services make sure you are happy with its contents - use the spell checker and check the layout with File/Print Preview to be sure. check you have selected the correct paper size for the printer you wish to use: see File/Page Set-up and select A4 or A3 paper size. 2. To print, from the File tab select Print and the Print options will appear. Click on the printer name to choose a different type of printer, if required. You can print in colour, or print on both sides of the paper, if you choose the appropriate printer here. If you only want to print certain pages, type the page numbers in the Pages box (eg 2-3,5 will print pages 2,3 and 5) 3. Click on the Print icon. Your document will not print until you release it from your nearest Printer Release Station (see below). Printing your document from your own computer Our mobile printing service allows you to print documents from your own laptop computer to the university's networked printers. You can only use this service if you are connected to the university network and working inside the university. For example, using one of the network points in the libraries, or using the wireless network. When you print a document via the mobile printing service it will wait in a queue until you go to the Printer Release Station, located within the Print Room, and 'release' it (see below). Releasing your document using a Printer Release Station Your document will not print until you release it from your nearest Printer Release Station; these are normally located next to the Blue Printer Credit Stations. They look like a standard PC.Your document will wait in the queue for up to 24 hours. To release your document and send it to the printer, 1. Go to your nearest Printer Release Station. 2. Press any key to display the Log in screen. 3. Enter your usual login name (username) into the Logon ID box. 4. Enter your password into the Password box. 5. Click the Log on button. 6. You should now see a list of any documents (jobs) you have sent to the printer. Notice the balance total displayed at the bottom of the screen. Page 6 last update Oct 2016

7 Printing your Work 7. Click on a job in the list. You should see details of how many pages (sheets) it has and how much it will cost (look above the Balance Total). 8. If you wish to go ahead and print the document, click Print. If you decide you don't want to print, click Delete and you will not be charged. If you do nothing, your document will stay in the queue for 24 hours from the time you sent it to be printed. Your document will then be deleted from the queue and you will not be charged. Your document will be printed on the first available printer. If you print more than one document at a time, they may be sent to different printers. Click the Log Off button before leaving the Printer Release Station. Where can you use the networked printers from? Location and type of printers Eastbourne Queenwood Library room 101 Queenwood open access pool, room 110 Queenwood open access Mac pool, room 113 Aldro G7, G11, G20 Falmer Falmer open access pool, Falmer Library room 110 Falmer teaching pools, Falmer Library rooms b&w A4 printer Printer Release Station, b&w, A4 doublesided printer, 2 b&w, A4 printers,colour A4/A3 printer; all on your left as you enter the pool room Printer release station. Printers are in 110 see above 2 b&w A4 printers and Printer Release Station on your right in the entrance to G11 Printer Release Station, b&w, doublesided printer, b&w, printer,colour A4/A3 printer on the right and behind you as you enter the room Printers and the Printer Release Station are in room 110 (see above) Falmer Library level one Printers and the Printer Release Station are in room 110 (see above) Printed Wednesday, 26 October 2016 Page 7

8 University of Brighton Information Services Moulsecoomb Aldrich Library ground floor pool Aldrich Library ground floor Apple Macs Aldrich Library upper levels Grand Parade St Peter's House Library Computer Suite main building, 3 rd floor Hastings Havelock Road Building Open access pool, 6th floor Library room b&w A4 printers, b&w double-sided A4 printer, colour A4/A3 printer Printer release station and printers in print room Printers and Printer Release Station are in the ground floor pool print room (see above) Printer Release Station, b&w printer A3/A4 b&w printer, A4 b & w double-sided, A4/A3 colour printer, Xerox Phaser 770 high quality A3/A4 colour printer, Printer Release Station Printer Release Station, b&w A4printer, b&w A4double-sided printer,colour A4/A3 A4 b&w printer Printing using our studentprint service Our studentprint service is used for special printing and allows you to print: reports, dissertations and jobs where the finished pages are bound together banners and large high quality prints (up to 914mm x 1219mm -that's just a bit bigger than A0). big copying jobs where you have a lot of pages to print. The steps for using studentprint are as follows: 1. To use studentprint you must be using a computer that is connected to the University of Brighton network 2. Go to 3. Log in with your university username and password 4. Follow the instructions online to upload your document to the studentprint server (you can upload Microsoft Office documents or PDFs) 5. Check your document to see how it will look when printed, then submit it Page 8 last update Oct 2016

9 Printing your Work 6. Specify how you want it bound, printed etc 7. Type your student number 8. If you are happy with the cost, you then click Send 9. Your document will not be printed until you go to Reprographics printing office in person or make alternative arrangements. The Reprographics printing office is located on the ground floor of the Cockroft Building, Moulsecoomb. 10. You may have to wait a few minutes for your document to be printed, you then pay and take the finished document away. 11. Your document will be deleted from the studentprint server after 3 days - don't use this server as a place to store documents! Getting help If you have any questions about using our printers, you can send an message to printing-support@brighton.ac.uk Alternatively, you can contact the Service Desk either by calling or ing servicedesk@brighton.ac.uk Printed Wednesday, 26 October 2016 Page 9