VOUCHER ORDER FORM VOUCHER RECEIPT ACKNOWLEDGEMENT

Transcription

1 VOUCHER ORDER FORM Please complete the top portion of this form to place your voucher order and return to Stephanie Maes via mail, , or fax with a copy of the organization W-9 and 501(c)3 determination letter Village Center Circle, Las Vegas, Nevada, Fax: smaes@shrinershospitalsopen.com Name of School/Organization: Contact name: Organization Address: City: State: Zip Code: Phone: I have reviewed and agree to the official rules of the Shriners Hospitals for Children Open Fundraising Program. Authorized Representative Signature SHCO Representative Signature VOUCHER RECEIPT ACKNOWLEDGEMENT Quantity of vouchers issued: Beginning with voucher # and ending with voucher # I hereby acknowledge receipt of Shriners Hospitals for Children Open ticket vouchers as outlined above, and confirm that I have taken possession of these vouchers. I have reviewed and agree to the official rules of the Shriners Hospitals for Children Open Fundraising Program. I hereby acknowledge that I am liable for the full face value of these vouchers as issued. I agree to return full payment to the Shriners Hospitals for Children Open for $30 per voucher sold, along with all unsold vouchers and the Voucher Return Form no later than October 31, Once the Tournament Office receives full payment, a check for 100% of the proceeds will be processed and forwarded to my organization within 30 days. Authorized Representative Signature Authorized Representative Name (Please Print) SHCO Representative Signature

2 OFFICIAL PROGRAM RULES 1. Your organization has the opportunity to sell tickets to the 2014 Shriners Hospitals for Children Open and retain 100% of the revenue derived from your ticket sales. 2. Submit the official Voucher Order Form, 501 (c)3 and current W-9 to Stephanie Maes via or fax. or (fax) 3. Once you take delivery of your vouchers, you are responsible for their sale or return to the Shriners Hospitals for Children Open Office by October 31, Please sign and return the enclosed Voucher Receipt Acknowledgement Form immediately upon receipt. 4. Ticket vouchers are to be sold for $30.00 each. The voucher may be redeemed Wednesday, Oct. 15-Sunday Oct. 19 at the Will Call booth to receive a daily ticket. Daily admission tickets cost $35.00 at the gate. 5. Your group must return to the Shriners Hospitals for Children Open office no later than October 31, 2014 the following: a. Completed Voucher Return Form b. Funds for all vouchers sold ($30.00 per voucher). Please forward one check for the full amount due (no personal checks please) or one credit card payment for the full amount. Please call the Shriners Hospitals for Children office at (702) to pay by credit card. c. All unsold vouchers 6. Once the Shriners Hospitals for Children Open office receives full payment, a check for 100% of the proceeds will be processed and forwarded to your school within 30 days.

3 SALES SUGGESTIONS Start with a plan Members of your group are encouraged to plan a strategy to improve their chances of success. They may start by looking at this list of potential customers, schools and places to sell ticket vouchers. Prospective Individual Customers Friends Relatives Co-Workers Neighbors Doctors, Advisors, Lawyers etc. Create incentive programs o He/she with the most sales receives a prize o Those who sells X+ vouchers receives a prize o If your group sells X+ collectively, offer incentive prize/award/recognition Groups of Interest Service Clubs (Lions, Rotary, etc.) Booster Clubs Local businesses (Great for employee gifts or client relations offers) Other student clubs, teams and schools Where to sell/other Opportunities Local grocery stores (check with store management first to get approval) School and local athletic events (sell in concession stands; make public announcements check with appropriate group for approval first) Advertise in school paper and monthly newsletters Contact local chambers of commerce for more suggestions Social Media Outlets- promote on Facebook and Twitter Helpful Hint: Know Your Facts It s helpful to be able to answer questions about the nature of the project for those that inquire with your group members as they sell vouchers. To assist with common questions, group members may review the facts below: 100% of every voucher sold will go directly to your school/organization All event net proceeds collected will go to support Shriners Hospitals for Children. The Shriners Hospitals for Children Open is a non-profit organization. After expenses, 100% of proceeds are donated to Shriners Hospitals for Children. All checks collected as voucher payments must be made payable to your school. No money collected goes to PGA TOUR players.

4 VOUCHER ASSIGNMENT LOG This form is designed to assist you in tracking vouchers internally. Please keep in mind that the cost of each voucher is $ There is no need to return this form. Voucher Numbers Issued Group Member s Name Issued Number of Vouchers Returned Number of Vouchers Sold Funds Collected TOTALS

5 VOUCHER RETURN FORM This form must be completed in its entirety along with any unsold vouchers (if applicable), and full payment to the Shriners Hospitals for Children Open office no later than October 31, 2014 in person or registered USPS mail. Name of School/Organization: Address to send the funds back to your organization: Voucher Quantities Total vouchers received (Line A) (Include grand total from multiple shipments, if applicable) Vouchers sold (Line B) Vouchers returned (Line C) (Line B subtracted from Line A) Funds Reconciliation Total funds submitted to Shriners Hospitals for Children Open $ (Line D) (Must equal Line B multiplied by $30.00) Payment to Shriners Hospitals for Children Open (Please check the appropriate line) Check enclosed for amount in Line D. Please make check payable to Shriners Hospitals for Children Open NO PERSONALCHECKS Pay by Credit Card (Amount in Line D will be charged to your account) Circle One: MasterCard VISA Discover AmEx Credit Card number: Name on card: Expiration date: Security Code (back of card): Billing Address: City/State/Zip: Submitted By (Authorized Representative): Verified By (SHCO Representative):