FAQs and Web Site Tools for Parents

Transcription

1 FAQs and Web Site Tools for Parents 1. How do I register for a parent user login for my school Web site (SchoolFusion) and for Edulink Intouch Online? If parents have already received a user login account on their school Web site last year they do not have to register again for access to the Web site or Edulink Intouch Online for this year or any subsequent years their child/children are in PWCS schools. Before registering for a new user login account, parents must obtain an authorization letter in person at their child s school. This authorization letter will include a student passcode which will be entered into the Web site registration form. To register on the school Web site, click the New User Registration left navigation link to open the online registration form. On the form enter the student passcode from the authorization letter as well as the student s ID number. All children in a family can be entered at the same time on the registration form at a single school site even if they attend different PWCS schools. After obtaining a user login account, parents will be able to log in to the school Web site and log in to Edulink Intouch Online using the same user name and password. However, after registering on the Web site for the first time, parents must wait hours before accessing Edulink Intouch Online. Once parents receive a user login account, they will not have to register again or pick up a student passcode in subsequent years their user login will remain active as long as their student remains in PWCS schools. Steps in Registering for a Parent New User Login Account: Before registering for a new user account on your school s Web site you will need to pick up an authorization letter in person from each of your children s schools with your child s PWCS permanent ID number and passcode. This can be obtained at school on an announced date or in the school s office when you visit with a photo ID. After obtaining your student s passcode and student ID number, go online to your school s Web site. You can register for your user login account and enter all children on one school site. Page 1

2 To register on your school site, click on the left-side link, New User Registration and complete the online form. See picture of the online form below. Type in a user name -- it must be 4-12 characters. Type in a password -- password must be 8-12 characters. Please note that none of the following characters can be used: ~!, # $ % ^ & * ( ) - + = < > ; : \ [space]. Fill in the student passcode and student ID numbers from the authorization letter for ALL of your children. If you need to add more children at a later time, do not register again. You can add more children at a later time using the My Family link on you school Web site. Be sure to include your address on the form. After filling out the form select Click Here to Register. You will be asked to change your password. Please change you password immediately. It must contain 8-12 character. (This is a system process requirement.) After you have changed your password, you will see a link at the top asking you to verify your address. Click on the link, Please click to validate your address. You will be sent an to verify that we have the correct address in our system. You are creating a secure parent user login account. Please do not share it with anyone including your child. If your spouse would also like to have access to the school site and your children s information, he/she must also register on the school Web site to obtain his/her own user login ID and password. You may share the authorization letter s student passcode and student ID number with your spouse so that he/she can enter the children s information on the registration form. If you have children at more than one PWCS school, you may use your same user name and password at any of the school Web sites. When you log in to any of your children s school sites, you will see the information for all your children on that site. If you have any problems with the registration process, contact your school office or school Web manager. Page 2

3 2. How do I Log in and Use Tools on My School s Web Site? Go to your school Web site (you can do this from any site where your children attend school). Log in on the left side of the screen using the user name and password you created. On the lower left gray column of the school Web site, you will see your User Tools: Clicking on these: Welcome Your Name My Message Center My Family My Calendar My Files My Personal Settings Ask for Help Log out What you can do: My Message Center View all messages that have been sent to you from teachers via the Web site (SchoolFusion) system. My Family - View or add more children to your account (from any school site) and view their classroom Web pages, student homework and calendars. Use each new child s permanent ID number and passcode to add him or her. My Calendar On this calendar view events from your parent organizations and add your own personal events by clicking Add Events at the top of the calendar. My Files Save personal documents or files; 15 MB of free file storage My Personal Settings - View or change your password, group memberships, and message notification options. Ask for Help - If you have a question about SchoolFusion, the Web Manager. Log out when you are finished. To find the staff list, click on the Staff Directory link on the top navigation of the Web site and choose Staff Listing. To find your child s classroom page, click on the My Family link on the left side of the Web site or click on the Class Pages link at the top of the Web site; click on the grade level and then click on the teacher s name. You do not have to join your child s classroom pages because you are automatically a member of this page. When you registered as a parent user, you became linked to your student s class pages. Page 3

4 3. How do I add more children to my User Login (for parents): If you need to add children to your account, you will need to pick up the authorization letter(s) for those children. Go to your school s Web site and login. On the lower left side, click My Family. On the top of the My Family window, click Add your student. Enter the student ID number and passcode for the children you wish to add and click submit. 4. How do I view my children s classroom, teacher and activity information on the school Web site? Login to your school Web site. Click the My Family link in the lower left Navigation area. If you have more than one student attending a PWCS school, all the students will be listed here on the same page. See example: Page 4

5 5. How do I send messages to school staff: Go to your school s Web site and login. On the lower left side, click My Family. The My Family window displays. Click the staff member s name. Their staff profile displays. Send the message using the Message Center on the profile page. The staff member will see your message the next time he/she logs in. A copy of the message will also be sent to the staff member s inbox. After the staff member responds, the response will show up in your Message Center inbox the next time you log in. If you included an address when you registered, the message from the staff member will also arrive in your personal inbox. 6. How do I change my Personal Settings: Go to your school s Web site and login. On the lower left side, click My Personal Settings. The My Personal Settings window displays. Change your settings as desired. It takes 2 business days for any changes you make to your user login to be updated in Edulink Intouch Online. This includes adding/changing s and changing your password. You can add more than one address, separated by a comma. Page 5

6 Make sure your new password is between 8 to 12 characters long. Turn on/off your daily s. Change how often you receive your daily s. Subscribe to a daily listing ALL of your child s school s daily events (all games, holidays, etc.), not just their personal assignments and events. Unless you have joined a parent s page (like PTSO), this area will be blank. All your child s FusionPages show under your My Family link. 7. How do I log in and use Edulink Intouch Online: Please allow hours after you register as a new user on the school Web site before logging into Edulink Intouch Online for the first time. Also, if you change your password at any time, allow another hours before logging into Edulink Intouch. To access each of your children s grades and other personal information, you must go to the school Web site where that child attends. Go to the school Web site where your child attends. Click Edulink Intouch on the left side of the window. On the Edulink Intouch login box, type in your same user name and password that you used for logging into your school Web site. Page 6

7 After you select your child s name, you will see a screen like the one pictured below. Schools have enabled the ability for parents to edit information in Edulink Intouch. You can edit data, by clicking on the Parent /Guardian icon and the Emergency icon. The data that is currently in the Student Information System will be displayed. To edit the data, click on the Make changes/update button or the View Pending/Submit Additional Changes button at the bottom of the screen. Once you have completed editing the information, click the Submit Changes button at the bottom of the screen. Please note that your school will be processing the changes daily. Changes will not be reflected in Edulink Intouch Online until 24 hours after the changes have been processed. If you do not see your updates reflected after 2-3 days, please contact the school office. For some participating elementary schools (not all elementary schools), early in the school year, a Gradebook icon will appear on the home screen. Parents in participating schools may click on this icon to view their children s current class grades. Parents, please make sure that the following addresses are not blocked by your spam filter: pwcsdialer@pwcs.edu and do-not-reply@schoolfusion.com. Parents can update Emergency and Parent/Guardian information through Edulink. Please do not share your user login with anyone, including your student. Students will have their own login information with view-only rights to Edulink. Page 7

8 8. What s the difference between SchoolFusion, School Web site and Edulink Intouch Online: SchoolFusion is the Learning/Content Management System of software and hardware underlying and hosting the school Web site. Basically, SchoolFusion and the Web site are the same thing. When a student logs in, links to their class, club, and team pages appear along the left side of the window. In addition, their calendar will display all their class homework assignments and upcoming events. Parents who register have access to this same information under their My Family link. Edulink Intouch Online is a student information system Web site which is linked to your school Web site where parents and students view student information such as grades and attendance. Parents can also use Edulink to update Emergency and Parent/Guardian contact information. The user login you create when you register will work for both your school Web site (SchoolFusion) and Edulink Intouch. Other Questions? If you have any questions about your school s Web site or Edulink intouch, please contact your school s office or Web site administrator. Page 8