FermiWorks New Employee Onboarding

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1 Welcome to Fermilab! One important part of onboarding is to enter your account information into FermiWorks, Fermilab s Human Resources Management System. FermiWorks is a one-stop shop for all of your human resources business processes at Fermilab. Please follow the instructions on the following pages to complete setting up your account in FermiWorks. Complete your entries in FermiWorks using proper capitalization. If you have any questions or concerns, your recruiter is available to assist you. Access Your FermiWorks Account 1. Open the you received from Fermilab. 2. Click the link to open FermiWorks. 3. Enter your User Name. 4. Enter your temporary Password. 5. Click Change Password. Page 1 of 28

2 1. Enter your User Name. 2. Enter your Old Password (the password in the you received). 3. Enter your New Password. 4. Enter your new password to Verify New Password. 5. Click Submit. Page 2 of 28

3 FermiWorks Onboarding The introductory page previews four main ways to navigate around FermiWorks. Navigate Search Profile Inbox 1. Click Let s get started! Page 3 of 28

4 Inbox 1. Click Inbox to display the actions required for onboarding. 2. Click View Inbox. Page 4 of 28

5 Contact Information 1. Click + to the right of Primary Address to open the section. NOTE: All fields with a red asterisk * are required fields. If required fields are not completed, FermiWorks displays an error validation message to indicate which field(s) must be completed. Page 5 of 28

6 2. Complete the following fields: Country Address Line 1 25 characters maximum City State Postal Code 3. Click Done. Primary Phone 1. Click + to the right of Primary Phone to open the section. Page 6 of 28

7 2. Complete the following fields: Phone Device Country Phone Code, if applicable Area Code Phone Number 3. Click Done. 4. Click Submit at the bottom of the window. Page 7 of 28

8 A check mark displays to the left of the Action to indicate it is complete. Education History 1. Click the Education History Action. 2. Click Add Education. 3. Enter your name in the Worker field. 4. Click OK. Page 8 of 28

9 5. Complete the following fields: Country School Degree Degree Received Year Degree Received Field of Study 6. Click Submit at the bottom of the window. NOTE: This Action requires approval by the HR Partner. 7. Click Done. Page 9 of 28

10 8. Click Submit to complete the Add Education Action. A check mark displays to the left of the Action to indicate it is complete. Page 10 of 28

11 I-9 (Employee) 1. Click the I-9 (Employee) Action. 2. Enter a Comment to verify you have completed the I-9 onboarding task. 3. Click Submit to complete the Action. Page 11 of 28

12 Add Emergency Contacts 1. Click the Add Emergency Contacts Action. 2. Click Add Emergency Contact. Page 12 of 28

13 3. Click Add My Emergency Contacts. FermiWorks 4. Click Legal Name to open the fields. 5. Complete the following fields: First Name of Emergency Contact Last Name of Emergency Contact Page 13 of 28

14 6. Click the prompt icon to the right of the Relationship field. A Prompt icon opens a pick list of entries for a field. 7. Select the appropriate Relationship of your Emergency Contact. The pick list does not automatically close. 8. Click + to the right of Primary Address to open the section. Page 14 of 28

15 9. Complete the following fields for your Emergency Contact: Country Address Line 1 25 characters maximum City State Postal Code 10. Click Done. Primary Phone 1. Click + to the right of Primary Phone to open the section. Page 15 of 28

16 2. Complete the following fields for your Emergency Contact: Phone Device Area Code Phone Number 3. Click Done. 4. Click Submit at the bottom of the window. FermiWorks displays a Process Successfully Completed message. Page 16 of 28

17 5. Click your Inbox. 6. Click Submit to complete Add Emergency Contacts Action. A check mark displays to the left of the Action to indicate it is complete. Page 17 of 28

18 Name and Personal Information 1. Click the Name and Personal Information Action. 2. Click Gender to open the field. 3. Select your Gender. 4. Click Date of Birth to open the field. Page 18 of 28

19 5. Enter your Country of Birth. 6. Click the Prompt to open the pick list of Countries. 7. Click Preferred Countries and select the Country where you were born. Page 19 of 28

20 8. Click Prompt to open the pick list of States to select the Region of Birth. 9. Select the appropriate state where you were born. 10. Enter the City where you were born. Page 20 of 28

21 11. Click Citizenship Status to open the field. FermiWorks 12. Click Prompt to open the pick list of countries. 13. Click Submit at the bottom of the window. Page 21 of 28

22 14. Click Refresh to display new Actions in your Inbox. FermiWorks Change My Licenses 1. Click Change My Licenses. 2. Click + to add a row to the Licenses section. Page 22 of 28

23 3. Click Prompt to select the License ID Type. FermiWorks 4. Select the appropriate Country from the pick list that issued the license. Or, Type the first three letters of the country into the search field. Page 23 of 28

24 5. Click Prompt to select the Country Region. FermiWorks FermiWorks displays a Process Successfully Completed message. 6. Click Submit to complete the Change My Licenses Action. Page 24 of 28

25 Change My Government IDs 1. Click the Change My Government IDs Action. 2. Click Submit to complete the Change My Government IDs Action. 3. Click Refresh to display new Actions in your Inbox. Page 25 of 28

26 Review Documents Some positions at Fermilab require additional documentation to be reviewed, signed and uploaded to FermiWorks. 1. Click each Document name/link to open the PDF file. 2. Print the Document. 3. Review the Document. 4. Sign the document. 5. Scan the document. 6. Click Attach to attach the signed PDF file. 7. Select the PDF file. 8. Click Open to attach the signed PDF file. Page 26 of 28

27 There are several policies that must be reviewed. Click the I Agree check box after reviewing each policy. Personnel Policies and Procedures These Personnel Policies and Procedures will be provided to you to review when you sign into your Fermilab account after you arrive on-site. Click the Checkbox in order to move to the next action. Click Submit. Page 27 of 28

28 Sign Out of FermiWorks 1. Click your name in the right side of the window. 2. Click Sign Out when you have completed all the Actions in your Inbox. Page 28 of 28

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