FSA ORS Reports & Files Quick Guide

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1 ORS The Online Reporting System (ORS) provides participation reports for students taking the Florida Standards Assessments (FSA) tests. Logging in to ORS (DAC, CBT, SA) ORS Login 1. On the FSA portal ( Portal: ORS Card Click the ORS card. Enter your username and password and click Secure Login. The ORS Welcome page appears. ORS Login 2. Click Participation Report to enter ORS. ORS Welcome Page 1

2 Navigating within Reports & Files You can navigate to specific reports by clicking Reports & Files. 1. Click Reports & Files. Reports & Files Drop-down List 2. A drop-down menu appears. Select a report to go to that page. Generating a Participation Report (DAC, DTC, CBT, SA) You can generate customized participation reports showing your students computer-based testing activity. This can help determine which students have completed testing and which students have yet to begin or complete a test opportunity. 1. Go to the Participation Report page. To navigate here, select Participation Report from the Reports & Files drop-down list. Participation Report Page 2. In Step 1: Choose What, select the tests and variables used to generate the basic parameters for the report. 3. In Step 2: Choose Who, select the district and school to be included in the report. 4. In Step 3: Get Specific, select the required report filter and parameters. 5. Click Generate Report to view the report on the screen. Alternatively, click Export Report to open the report in Microsoft Excel. Note: The information displayed reflects the data available from the time you click Generate Report. Participation counts data is updated throughout the day. To update information in your report, you must generate a new report instead of using your browser s Refresh button. 2

3 Selecting the Parameters for Your Report Step 1: Choose What Select the test name and variables that should be used to generate the basic parameters for the report. Test: Select the test category (e.g., FSA ELA/Mathematics or FSA EOC). Administration: Select an administration (e.g., Spring 2016). Test Name: Select a test name (e.g., Grade 8 FSA ELA Reading). The default is set to All. Enrolled Grade: Select a single grade or all grades. The default is set to All. Step 2: Choose Who Select which district and school should be included in the report. District/School: For most users, the district or school you are associated with will already be preselected in the drop-down lists. Verify that this information is accurate. For users with access to multiple schools, choose a school to generate the report for. Step 3: Get Specific Select the report filter option that best matches your needs. Three report filter options are available. Each filter will generate a report containing students whose information matches the parameters you have selected. Students who [have/have not] [completed/started] the test in the selected administration. This filter allows you to: o Determine which students have or have not completed testing. o Determine which students have or have not started testing. Students have a status of [student test status] in the selected administration. o This filter allows you to determine which students have a specified test status for the selected test. For a list of test statuses and their definitions, refer to the Test Status table on the next page. Students whose more recent [Session ID/TA Name] was [enter Session ID or TA Name] between [start date] and [end date]. o This filter allows you to search for students who were in a specific session and view their current test status. o To view this report, enter the Test Administrator s Session ID or enter the Test Administrator s name, and then select a Session ID associated with the TA. You will also have to click the calendar icons to select the timeframe. o This report will return the most recent participation data for students who have taken the selected test. The Session ID and TA name fields are optional. You can leave these fields blank 3

4 and simply search for participation information within a particular date range. If the Session ID or TA name is not specified, you will be limited to a date range search of 15 days. Understanding Your Participation Report Upon clicking Generate Report, the participation report displays data based on your selected parameters. Each report includes a list of all students who meet the selected parameters. If no students are listed, this means that no students matched your report criteria. Sample Participation Report: Participation Report Tools To view all the data in each column, use the horizontal scroll bar at the bottom of the report or use the Show/Hide Columns tool ( ) to select only the columns you wish to view. You may sort data in any column by clicking the header. The default sort is by Student Name in ascending order of last name. Click the Print button ( ) to print your Participation Report. Note: Set your print options to landscape mode (horizontal) to accommodate the numerous columns. Searchable Test Statuses Available in Step 3 (Drop-Down Definitions) Status Started Definitions The student has started the test and is actively testing. Paused The student s test is currently paused as a result of one of the following: The student paused his or her test by clicking the Pause button. The Test Administrator stopped the session. The Test Administrator paused the individual student s test. 4

5 Status Definitions The student s browser or computer shut down or crashed. Reported Invalidated The student completed the test and his/her data has been submitted to the Online Reporting System. Note: This status does not mean that the student s test score has been reported to the school or district. The test result has been invalidated. Additional Test Status Definitions Table Status Approved Completed Denied Expired Pending Rescored Review Submitted Suspended Definitions The TA has approved the student for the session but the student has not yet started or resumed the test. The student has submitted the test for scoring. No additional action can be taken by the student. The TA denied the student entry into the session. If the student attempts to enter the session again, this status will change to Pending until the TA approves or denies the student. The student s test has not been completed and cannot be resumed because the test has expired. The student is awaiting TA approval for a new test opportunity. The test was rescored. The student has answered all test items and is currently reviewing his or her answers before submitting the test. (A test with a review status is not considered complete.) The test has been submitted for quality assurance review and scoring before it is sent to the Online Reporting System. The student is awaiting TA approval to resume a testing. Exporting Participation Data into Excel To export participation results to an Excel file, click Export Report from the Participation Reports page. A popup window will appear asking if you would like to open or save your file. You can open the file and work with it immediately, or you can save it to your computer and open it to examine the data later. The Export Report data will be exported as a Microsoft Excel (.xls) file. Exporting data for large groups such as an entire school may take some time depending on the amount of data involved. 5

6 Generating a Test Completion Rates Report (DAC, DTC, CBT, SA) You can create a report that shows the number of students who have started and completed each test and that also shows information about the number of students associated with a selected entity. You can view this report in Microsoft Excel. 1. Go to the Test Completion Rates page. Test Completion Rates Page To navigate here, select Test Completion Rates from the Reports & Files drop-down list. 2. From the Report drop-down list, select the report you want to generate. The reports available depend on your user role. 3. From the school/district drop-down lists that are displayed based on the selected report, specify the district or school which should be included in the report. (For most users, ORS pre-selects the school/district.) 4. Select the test name to include in the report (e.g., Grade 8 FSA ELA Writing). 5. Click Export Report to download or open the report in Microsoft Excel. Selecting the Parameters for Your Test Completion Rates Report: 1. Report: Select a report type. Your selection will result in prepopulating options for the next parameter. District Test Completion Rates: View data for a district. School Test Completion Rates: View data for a school. 2. District/School: Select a district or school (the options depend on the report type selected above). 3. Test Name: Select a single test or all tests. 4. Click Export Report. A dialog window appears prompting you to open or save the file. The generated file is a Microsoft Excel (.xls) file. 6

7 Retrieving Aggregate Results Report (DAC, SA) State-, district-, and school-level users can download aggregate reports of student scores and performance on each reporting category for all the grades tested in the selected test and administration. You can download state and district summary reports that display a summary of all the grades tested for a selected test and administration. You can also download district- and school-level reports that display data disaggregated by each district within the state or each school within a district or state. 1. Go to the Retrieve Aggregate Results page. Retrieve Student Results Page To navigate here, select Retrieve Aggregate Results from the Reports & Files drop-down list. 2. From the Report drop-down list, select the report you want to generate. The reports available depend on your user role. 3. From the district drop-down list that is displayed based on the selected report, specify the district which should be included in the report. 4. Select the tests and variables to be included in the report. 5. Click Download Report. You will be notified via once the file has been generated. 6. After the file has been generated, it will be displayed in the My Inbox section on the Retrieve Student Results page. You can download the data file by clicking the Download link for the data file. Your files will be available for 30 days. Selecting the Parameters for Your Report 1. Report: Select a report type (e.g., State Summary, State Report of Districts, State Report of Schools, District Summary, and District Report of Schools). Your selection will result in prepopulating options for the next parameter. 2. District: Select your district (the option is displayed based on the report type selected above). Note that for the district reports if you select a district other than your own, the request will be rejected as invalid. 7

8 3. Test: Select a test category (e.g., FSA ELA/Mathematics and FSA EOC). 4. Administration: Select an administration (e.g., Spring 2015). 5. Test Name: Select a test (e.g., Grade 3 FSA ELA). This option is only available for certain reports. 6. Subject: Select a subject (e.g., ELA, Mathematics). This option is only available for summary reports. 7. Download Format: Select a download file format. The available formats are PDF or Excel. 8

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