Junk Settings. Options

Transcription

1 Outlook 2003 includes a new Junk Filter. It is active, by default, and the protection level is set to low. The most obvious junk messages are caught and moved to the Junk folder. Use this folder to review and delete the messages. Settings for the filter can be changed so it is more aggressive; but, legitimate messages may be considered junk. A setting can be added to permanently delete junk messages. Review the article, About the Junk Filter, on Microsoft s Web site at Junk Settings 1. Click Tools > Options. 2. Click the Preferences tab. 3. Click the Junk button. The Junk Options dialog box displays. See Figure 1 on page 2. Options By default, the level is set to low. If the level is changed to high, check the Junk folder for legitimate messages. Consider adding these senders to the Safe Senders list when the level is set to high. Add the option of deleting junk messages permanently after working with the filter to be sure legitimate messages are not deleted. Click OK twice to close the dialog boxes. Ed. 07/2005 Page 1

2 Figure 1. Junk Options Safe Senders addresses in Contacts and the Global Address List are automatically considered safe senders. An option is available to automatically include people that are ed as safe senders. 1. Click Tools > Options. 2. Click the Preferences tab. 3. Click the Junk button. 4. Click the Safe Senders tab. 5. Check the Automatically add people I to the Safe Senders list box. See Figure 2 on page 3. Ed. 07/2005 Page 2

3 Figure 2. Safe Senders Adding a Safe Sender When the filter marks an message as junk, the sender can be added to the Safe Senders list. There is an easy way to add senders to the Safe Senders list. 1. In the Navigation Pane, locate the Junk folder, and highlight it. 2. Right-click the message in the message list. 3. Point to Junk > Mark not as junk. See Figure 3 on page Click OK at the Mark not as junk message. See Figure 4 on page 4. The message is moved to the Inbox, and the sender is included as a safe sender. 5. This process can also be done when the message is open. Click Actions > Junk > Mark not as junk. Ed. 07/2005 Page 3

4 Figure 3. Mark not as Junk Figure 4. Message for Mark as Not Junk Blocked Senders Add a sender to the Blocked Senders list when the filter does not mark it as junk Right-click the message in the message list. 2. Point to Junk > Add Sender to Blocked Senders List. 3. Click OK. The message is moved to the Junk folder, and the sender is added to the blocked senders list. Ed. 07/2005 Page 4

5 6. This process can also be done when the message is open. Click Actions > Junk > Add Sender to Blocked Senders List. Empty the Junk Folder Empty the Junk folder periodically to remove the messages in the folder. These messages do count towards the 30 MB available for uwyo.edu accounts. Note: This does not need to be done when the option to permanently remove junk is selected. 1. In the Navigation Pane, right-click the Junk folder. 2. On the shortcut menu, left-click Empty Junk Folder. 3. Click Yes at the confirmation message. Updating the Filter Microsoft periodically releases updates for the filter. Consider subscribing to Microsoft s product update newsletter to receive notification about these updates. Otherwise, go to the Microsoft Office Web site on a monthly basis, and download the updates. Subscribe to the Product Update Newsletter. 1. Go to the Office Newsletter page at 2. Click the Register button. 3. Select the desired newsletters. 4. Click the Continue button, and finish the registration. Office Updates Using the Navigation Pane 1. Click the Shortcuts icon in the Navigation Pane. 2. Click the Microsoft Office Online shortcut. See Figure 5 on page 6. Ed. 07/2005 Page 5

6 Figure 5. Microsoft Office Online 3. The Microsoft Office Online home page displays within Outlook. See Figure 6. Figure 6. Microsoft Office Online Home Page 4. Click the Check for updates link. 5. Follow the steps. Ed. 07/2005 Page 6

7 Office Updates 1. Open any of the Microsoft Office programs. This includes Outlook, Word, Excel, PowerPoint, and Publisher. 2. Click Help > Check for Updates. 3. The Microsoft Office Download page displays in Internet Explorer. 4. Click the Check for updates link. 5. Follow the steps. Ed. 07/2005 Page 7