Job Application Portal. Manual for the Job Application Portal in the University of Gothenburg e-recruitment system

Transcription

1 Job Application Portal Manual for the Job Application Portal in the University of Gothenburg e-recruitment system

2 Contents The University of Gothenburg s Job Application Portal... 3 Creating a new account... 4 Start page... 6 Creating your application/cv... 7 Creating an application for a teaching post... 8 Applying for a post... 9 Submitting additions Support The University of Gothenburg 2/10

3 The University of Gothenburg s Job Application Portal The University of Gothenburg s Job Application Portal is a service for anyone looking for vacant posts at the university. Within the Job Application Portal, you can easily create an account, then register and update your CV and find current vacant posts. Things to consider: All information entered in the Job Application Portal is automatically saved when you exit the field. Some of the fields are: Max. 300 characters. This is stated by the relevant field, although be aware of the number of characters when the system does not automatically specify it. Remember to review your application before you submit it. Tab 11. Job vacancies contains all the vacant posts at the University of Gothenburg. This is where to search for current vacancies. Some posts contain job-specific questions that you are asked to answer as part of your application. These appear when you click on Apply. You can supplement an application you have already submitted by changing or adding to the relevant information and then submitting the application again. If you do not resubmit your application any changes you make will not be included. For questions regarding an application or the application process, contact any of the designated contact persons listed in the column to the right of each job posting. For technical questions, please contact support: rekrytering@gu.se. The University of Gothenburg 3/10

4 Creating a new account When you first register for the University of Gothenburg s Job Application Portal, select Register as a new user on the login page. Then fill in your details and tick the PUL screen. After filling in your details and clicking Register, a temporary password will be sent to your address. This will also serve as your user ID. The temporary password is used the first time you log in. When you log in for the first time, a new window will open for you to change to a password of your choosing. For the password to be considered safe and approved, it must consist of at least 6 characters and contain both uppercase and lowercase letters and at least one digit. It is the new password that you will use in the future. The University of Gothenburg 4/10

5 Now log in to the Job Application Portal by entering your address as your user ID and the password you created yourself. Do not forget to first remove the old password which has already been filled in. The login box contains a help function if you have forgotten your password or want to change it. The University of Gothenburg 5/10

6 Start page When you log into the Job Application Portal, you arrive at the start page. There you can see the jobs you have applied for and where they are in the recruitment process. On the start page, you can also subscribe to vacant posts as they are announced at the University of Gothenburg. You do this by selecting the box for the job category/categories you wish to subscribe to. The University of Gothenburg 6/10

7 Creating your application/cv In tab 2.Personal details, fill in your basic information directly on the page. In the tabs 3. Cover letter, 4. Employment, 5. Education, 6. Languages and 7. References click on Add to add information in each field. To attach documents to your application, such as grades, certificates, letters of recommendation, a publications list, etc., go to tab 9. Attachments and click on Add. Each attachment can be up to 25 MB. In tab 10. View application, you can preview the information you have entered in your application. It is also possible to print the application. The University of Gothenburg 7/10

8 Creating an application for a teaching post If you are applying for a teaching post, activate tab 8.Academic merits. You do this by going to tab 2. Personal details and tick the box under the header When applying for a teacher s position. You can then fill in the additional details required for applications for teaching posts. These can be found under the 8.1 Scientific/Artistic merits 8.4 Third stream activities. The University of Gothenburg 8/10

9 Applying for a post Tab 11. Job vacancies contains a list of all the vacant posts at the University of Gothenburg. To view and apply for a post, click on in the See advertisement or Apply column. Some posts have one or more job-specific questions to be answered. If such questions are required for the post you are applying for, you will automatically be taken to these when you click on Apply. In order for your application to be registered, you must click on Finished the questions? Click here to send the application. A confirmation message will then appear on the screen. You will also receive an confirming that your application has been registered. The University of Gothenburg 9/10

10 Submitting additions To supplement your application, you add or edit the relevant details in the Job Application Portal and then search for the post again. NB! If do not search for the post again, your additions will not be included therefore you must click on Apply again. All the posts for which you have applied, and any related advertisements, are available on your start page. You can also follow the status of any posts you have applied for and see where they are in the recruitment process on the start page. Any additions that cannot be made electronically, such as hard-copy publications, should be sent to the address given in the advertisement. Support For questions regarding an application or the application process, contact any of the people listed as contacts in the advertisement. For technical questions regarding the Job Application Portal, contact support: The University of Gothenburg 10/10