PKF FASSELT HR On-Site GmbH. We are your HR department on-site: professional, reliable, and local

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1 PKF FASSELT HR On-Site GmbH We are your HR department on-site: professional, reliable, and local

2 Your HR Department in Germany Client-focused We provide HR services to help you focus on your core business. For foreign companies investing in Germany, HR is a particularly important success factor. They require a well-functioning HR department in order to ensure the successful establishment, operation, and development of their businesses. To companies investing from abroad, the German regulatory framework can be exceedingly complex, and failure to comply with existing laws can put your company at risk. Insurance Tax Law Social Insurance Cultural Differences Employment Law Market Trends Expectations of Employees PKF HR On-Site offers your company a strong local partner that is adept at navigating the German employment landscape and can interact productively with a diverse, multicultural workforce. Our HR services help ease the stress of establishing an enterprise in Germany, so you can devote your resources to developing your core business. April 2016 page 2

3 When you arrive in Germany, your HR department is already here! A Strong Team Professional Committed Flexible PKF Fasselt HR On-Site specializes in developing and operating local HR departments at our customers places of business. Based on our broad expertise and talented, crossdisciplinary team, we can quickly and efficiently assume all of the responsibilities associated with setting up and operating an entire HR department in Germany. We offer: Specialized support to foreign investors in Germany A unique combination of the cost and efficiency advantages of outsourced HR services with the quality advantages of an internal HR department Access to the worldwide reach of the international PKF network Flexible Complete On-Site Competent Under One Roof Fast As a subsidiary of the auditing and consulting firm PKF Fasselt Schlage, we can offer integrated support and additional consulting services to provide our clients with comprehensive business solutions, e.g. auditing, tax and legal advice, accounting, M&A, corporate finance, business consulting, IT and much more. April 2016 page 3

4 Key benefits for you: You don t have to choose between cost and quality. Comprehensive HR Solutions Security. Thoroughness. Professionalism. Efficiency. PKF Fasselt HR On-Site supports your operation by establishing a fully functional HR department at your place of business. Our seasoned HR professionals have a diverse range of industry experience and can ensure the effective support of your company s personnel. Through them, we are able to minimize your risks while increasing your bottom line. We offer a range of services that covers the entire spectrum of HR management. As one of the first providers of on-site HR management in Germany, we are uniquely able to combine the cost benefits of an outside HR firm with the specialized attention of an internal HR department. Because we are located on-site, we are always available to help your business in any way that we can. So we can mediate between all parties involved in your business employees, management and authorities. We make it easy to select the range of HR services we provide according to your business specific needs. Whether you require complete HR management, HR IT, or a specific HR service like payroll or personnel care, we will design a custom package just for you. We offer a unique combination of the cost and efficiency advantages of outsourced HR services with the quality advantages of an internal HR department. April 2016 page 4

5 Our Service Principles: Professional Committed Flexible Support from within Personnel support for management and employees always on-site and close at hand We provide you with a highly qualified team that is handpicked to help you set up an exceptional HR department and satisfy all of your HR needs. HR on demand Availability HR experts Tailor-made service scope All services under one roof We maintain a coordinated, experienced team that allows us to be available on short notice for both short and long term projects. Our HR teams are always local. They operate entirely onsite and are fully integrated into your office, so they are available to you at any time. To your employees, the HR On-Site office will seem no different than an in-house HR department. We employ highly trained HR experts to establish your HR On-Site office and to administer it in whatever capacity you require. You can determine the range of HR services we provide according to your business specific needs. We give you quick and easy access to a wide range of services from traditional personnel management to tax, accounting, auditing, and IT consulting services. April 2016 page 5

6 Our Broad Range of Services We offer a unique combination of the cost and efficiency advantages of outsourced HR services with the quality advantages of an internal HR department. HR On-Site supports your business by setting up a completely working, professional HR department at your company and operating it on-site. Our seasoned HR professionals have a diverse range of industry experience and can ensure the effective support of your company s personnel. Through them, we are able to minimize your risks while increasing your bottom line. We offer a wide range of services to cover the entire chain of HR management: Personal Administration Personnel Care Gross Payroll Accounting Net Payroll Accounting Managementprocesses Recruitingprocesses HR Development April 2016 page 6

7 Personnel Administration & Care: The foundation of successful personnel management. Personnel administration and care are the foundations of a successful human resources department. Our HR professionals will provide specific care to your employees and their individual circumstances, but that alone is not enough. Effective personnel administration requires the accurate collection of data and information to aid in corporate decision-making. Our advanced IT systems allow us to keep track of all relevant personnel data in order to save you time and money and make it easier to run your business. Our personnel administration and care services include: Notifications (legal and individual) Cooperation with authorities, social insurance institutions, and other third parties Administration of personnel files Probationary period monitoring Compliance to procedures regarding the care of handicapped employees Administration of disciplinary measures Support of pensioners and management of pension funds Responding to employee inquiries (1st and 2nd level support) Support of company audits Standard reporting for management Coordination with previous HR systems (certificates) April 2016 page 7

8 Payroll Accounting: Timely and accurate wage and salary payments. Germany s ever-changing legislative landscape can pose significant payroll accounting challenges for your business. Social insurance and income tax requirements demand both a knowledge of all current regulations and a trained eye for detail. Our certified accounting systems and highly qualified payroll accountants will help to mitigate your risk by ensuring that you remain compliant with regulations and will guarantee that your employees are always paid correctly and on-time. Our payroll accounting services include: Gross Payroll Accounting Procedural oversight and record keeping Social insurance obligations and income tax liabilities Income changes Special and bonus payments Non-cash benefits Recording paid and unpaid absences Partial retirement administration Calculations for company cars Responding to diverse inquiries Reclamation of overpaid wages/receivables Deadline monitoring Interactions with former employees Assistance in preparing annual financial statements Net Salary Accounting Partial retirement administration Reimbursements Sickness compensation/maternity and parental leave payments Secondments Pledges and seizures Private health insurance Professional pensions capital accumulation benefits Reporting and notification Processing of advance salary payments, including adjusting impersonal accounts Distribution of monthly pay slips and DEUEV notifications Regular verification of social insurance obligations Provision of income tax certificates April 2016 page 8

9 Management Processes: Sustainable success through modern personnel management. For HR departments, sustainable success means preserving and creating value in the long run. In order to accomplish your corporate goals, your HR department must implement target-oriented measures and efficient resource planning. Our modern HR management methods, which include advanced HR IT systems as well as expert HR specialists, will help you employ a tested and verified set of best-practice solutions to ensure your company s success. We offer a wide range of personnel management services, including: Development and implementation of HR policies Medium and long-term personnel planning Development of HR KPI (Key Performance Indices) and benchmarking Development of remuneration systems and time management models Employee branding Talent management Exit management Employee surveys Organizational development April 2016 page 9

10 Recruiting Processes: The right person for the right job at the right time. All companies, especially those operating abroad, must confront the challenges of hiring staff. A well-selected and qualified workforce is critical to the success of your company. As our industries have become more complex, so have the requirements of personnel recruitment. Failure to plan and carry out due diligence can lead to costly risks for your operation. We optimize your personnel acquisitions by taking over the recruiting process and carrying out complete candidate administration in order to staff your business with the best and most qualified personnel. We offer the following personnel recruiting services: Planning for personnel recruitment (ex. budget monitoring) Assistance in drawing up candidate profiles during the recruitment process Creation of vacancy notices and interaction with hiring agencies Support for internal job posting (including setting up internal job portals) Processing and managing unsolicited applications Applicants administration (intermediate replies, invitations, rejections) Pre-selection of suitable candidates Assisting with the selection of suitable staff Coordination and scheduling of interviews and participation in the interview process Applicant care (including answering applicants questions) Preparation of communications with works councils Preparation of contract offers (with attention to labor law requirements) Creation and maintenance of a recruitment database April 2016 page 10

11 HR Development: Learning is like rowing upstream, as soon as you stop you begin to drift backwards. We define personnel development as the targeted use of resources and responsibility in order to promote corporate growth through structured learning and positive reinforcement. Developing your employees skills and qualifications ensures that they will be able to meet the current and future demands of your business and cope with oncoming challenges. We will work with you to develop and implement personnel development strategies, and we will take over the unique training requirements of your business. We provide the following personnel development services: Demand analysis Maintenance and updates of advanced training programs Monitoring and administration of internal and external advisors Monitoring and administration of training programs (subscribers applications, participants/waiting lists, qualifications records, supervision of mandatory training) Creation and administration of training catalogues Implementation of performance review systems April 2016 page 11

12 Intercultural Management: Developing actionable methods for the promotion of intercultural thinking. In order to truly understand each other, employees must do more than simply speak the same language. To meet the demands of our increasingly global economy, your company must acknowledge and celebrate the diverse cultural backgrounds that make up your workforce. Intercultural mediation helps to achieve higher levels of mutual respect and understanding, which in turn lead to different ways of thinking and acting. This process also helps to build up long-term relationships by paving the way for productive collaboration between employees of all backgrounds. In that way, intercultural mediation is truly the basis of a stable business relationship. We design customized intercultural programming to meet the needs of your company. Our instruction, materials, and strategies will help bring your employees closer together for the purpose of building a more effective workplace. Our intercultural management services include: Intercultural communication Intercultural mediation Development and administration of intercultural training and workshops Preparation for foreign assignment Translation services April 2016 page 12

13 Setting up an HR On-Site Office: Clearly structured procedures for your success. To ensure a smooth transition, the establishment of an HR On-Site Office is preceded by a project phase at your company s location. Our projects are oriented around the following principles: timeliness quality budget consciousness We employ a proven methodology to guarantee the effectiveness of our transition process. Example of a roadmap for the development of an HR On-Site Office: April 2016 page 13

14 We believe in complete, transparent cooperation. Transparency Our lines of communication are always open. We are fully integrated into your business and, if required, work at your company on-site. Our service costs are clearly and transparently calculable. We do not earn our money with change requests or the small print. You have a say in the compilation of your HR On-Site Office team (The chemistry has to be right). We can provide the entire HR IT environment. On request we can also use your existing HR IT systems. We can be contacted directly via or telephone by all employees and react immediately to the requirements (no ticket system!). Your HR manager has direct access to our staff. We continue your processes and systems and optimize and harmonize them. We consider the operations of the HR On-Site Office as a process optimization project. We actively and communicatively accompany the process of change which is associated with the outsourcing. We do not insist on a minimum contract period. The contract can be cancelled under compliance with a cancellation notice period of 3 months to the end of the quarter. This gives you flexibility to quickly meet changed markets and business conditions. For us fulfilment of the agreed Service Levels (SLA) has the highest priority. April 2016 page 14

15 Management Ulrich Maida is a founder and managing partner of PKF Fasselt HR On-Site. His background is in personnel organization and the restructuring and re-engineering of HR processes. In addition, he specializes in the development of international HR outsourcing projects as well as the establishment of shared HR service centers. Prior to founding PKF Fasselt HR On-Site, Ulrich Maida worked as an HR director for companies operating in various industries and as an HR consultant in the management consulting business. Ulrich Maida Managing Partner ulrich.maida@pkf-fasselt-hr.de Markus Schmies is a founder and managing partner of PKF Fasselt HR On-Site. He works mainly in the fields of change management, management coaching, and corporate realignment and restructuring. He also specializes in establishing HR departments and in recruiting skilled workers and executive managers. Markus Schmies has worked as an HR director and manager in both large and small companies in various industrial sectors. In addition, he has significant experience working as a personnel consultant. Markus Schmies Managing Partner markus.schmies@pkf-fasselt-hr.de April 2016 page 15

16 We are part of an international network. PKF International is one of the world s leading independent professional networks: In 2015 member firms had revenues of approx. $1,0 billion Formed in 1969 from firms founded in the 19 th century Comprises legally independent accounting, tax consulting and management consulting firms in 300 locations in 150 countries Member firms have about 12,000 staff across the world, of whom 1,250 are partners April 2016 page 16

17 Achieving More Together: PKF in Germany As a subsidiary of the auditing and consulting firm PKF Fasselt Schlage, we can offer integrated support and additional consulting services to provide our clients with comprehensive business solutions. PKF Fasselt Schlage is together with a further eight partner-managed independent member companies located at major German business centers: PKF locations: PKF Fasselt Schlage PKF network partners is one of Germany s leading auditing and consulting firms provides a broad range of services, including auditing, tax and legal advice, M&A, IT, HR, outsourcing and much more is a legally independent member of the PKF International network has a turnover of about 61.4 million for the year 2015 employs around 630 staff of whom more than 200 are qualified professional experts (certified public accountants, tax consultants, lawyers) April 2016 page 17

18 Contact PKF Fasselt HR On-Site GmbH Schifferstr Duisburg Deutschland Phone: Fax: PKF Fasselt HR On-Site GmbH is through PKF Fasselt Schlage Partnerschaft mbb Wirtschaftsprüfungsgesellschaft Steuerberatungsgesellschaft Rechtsanwälte a member firm of the PKF International Limited network and is in Germany a member of a network according to sec 319 b German Commercial Code. The network consists of legally independent member firms. PKF Fasselt HR On-Site GmbH does not accept any responsibility or liability for the acts or omissions of any other individual member firm or firms. Stand: April 2016 April 2016 page 18