International Military Sports Council CISM European Conference rd 6 th October 2016, Jurmala / LATVIA

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1 CONSEIL INTERNATIONAL DU SPORT MILITAIRE INTERNATIONAL MILITARY SPORTS COUNCIL CONSEJO INTERNACIONAL DEL DEPORTE MILITAR CISM EUROPEAN CONFERENCE 3 rd TO 6 th OF OCTOBER 2016 JURMALA, LATVIA

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3 Enclosed: - Distribution List - Program - General Information - Annex 1 Preliminary Agreement - Annex 2a Final Entry - Annex 2b Composition of the Delegation - Annex 3 Hotel reservation application form and destination maps 1. Distribution List CISM Governing Bodies 1. The President of CISM 2. The President for Europe 3. CISM Secretary General 4. Chief of Liaison Office for Europe 5. Members of the CISM Board of Directors from Europe 6. Chiefs of the Delegations of European CISM member Nations To the Chief of European Delegation to CISM: 1. ALBANIA 22. LATVIA 2. ARMENIA 23. LITHUANIA 3. AZERBAIJAN 24. LUXEMBOURG 4. AUSTRIA 25. THE FORMER YUGOSLAV REPUBLIC OF MACEDONIA 5. BELARUS 26. MALTA 6. BELGIUM 27. MONACO 7. BOSNIA & HERZEGOVINA 28. MONTENEGRO 8. BULGARIA 29. THE NETHERLANDS 9. CROATIA 30. NORWAY 10. CYPRUS 31. POLAND 11. CZECH REP. 32. PORTUGAL 12. DENMARK 33. ROMANIA 13. ESTONIA 34. RUSSIA 14 FINLAND 35. SERBIA 15. FRANCE 36. SLOVAKIA 16. GEORGIA 37. SLOVENIA 17. GERMANY 38. SPAIN 18. GREECE 39. SWEDEN 19. HUNGARY 40. SWITZERLAND 20. IRELAND 41. TURKEY 21. ITALY 42. UKRAINE

4 2. Program Date Time Activity Place Dress Sunday 2 Oct TBD Arrival of the European President and ELO Personnel Baltic Beach Hotel Civilian dress Preparatory Meeting VP, CISM ELO with the LAT Organizing Committee of the European Monday 3 Oct All day TBD Delegations arrival Preparatory Meeting VP, CISM ELO with the LAT Organizing Committee of the European Baltic Beach Hotel Civilian dress 12:00-14:00 Lunch 20:00-22:30 Dinner/welcome drink Tuesday 4 Oct 8:30-9:00 9:30 10:00 Opening Ceremony (photo) Coffee break Baltic Beach Hotel Dress Uniform Class A 10:00 11:30 12:00 13:30 Lunch 13:30 15:00 15:30 22:00 Wednesday 5 Oct 8:30 10:00 10:00-10:30 Dinner/Cultural event Coffee break Riga city Civilian dress Military Uniform 10:30 12:00 12:00 13:30 Lunch 13:30 15:00 15:30 18:30 Cultural event 20:00 20:30 Closing ceremony Thursday 6 Oct 20:30 24:00 All day Gift exchange & Closing banquet Departure of Delegations

5 3. Accommodation All the delegation at the European will be accommodated at the five star hotel Baltic Beach Hotel. For more information, please access the hotel website. Baltic Beach Hotel Juras street 23/25 Jurmala, LV-2015 LATVIA Tel: Fax: E-booking: Web: Spouses are most welcome. DATE TYPE RATE NOTE Single Room 110 EUR October Double Room 150 EUR Full Board Hotel reservation must be requested directly to Baltic Beach Hotel reservation office (Annex 3): Latvian CISM delegation does not make any reservation! Hotel reservation requires credit card number. The reservations cannot be confirmed without it. Credit card Visa, MasterCard and American Express are accepted. Nestled directly on the shore of the Baltic Sea, the 5-star Baltic Beach Hotel & SPA has a unique location in Jurmala amidst the dunes and lushly pine-trees. Offering direct access to the fully equipped private beach with catering service, it is ideally located in the heart of Jurmala within walking distance to main cultural and recreational institutions, railway station, restaurants, shops and other attractions. With panoramic views of the Baltic Sea, the Hotel features 165 contemporary rooms and suites, many with fantastic views and private balconies. 4. Facilities out of charge and special offers Gym: out of charge Wi-Fi: out of charge Parking: out of charge Swimming pool: out of charge SPA: 10% discount for procedures

6 5. Composition of Delegation International Military Sports Council The delegations of each European nation can be comprised of the Chief of Delegation and two Delegates. Spouses are most welcome. 6. Transport The Delegations are responsible for their transport to and from any arrival point to Riga or Jurmala. 7. Points of arrival By air: Riga International airport (RIX) By train/bus: Riga Central station By car: Baltic Beach Hotel, address- Juras street 23/25, Jurmala, LV-2015, LATVIA 8. Cultural Activities Guests will be developing different cultural programs: Riga Old city sightseeing Latvian Sport museum excursion Latvian National library excursion 9. Spouses program Nouveau art sightseeing Latvian rural life experience (traditions) Sun museum sightseeing Shopping 10. Weather conditions During the European period the average max/mix temperature in Jurmala and Riga is 15 o C / 5 o C. 11. Visa procedures Application for visa is responsibility of the participating delegations. For information on passports and visas for entry into Latvia, we recommend you to contact the Latvian Embassy/Consulate in your country.

7 12. Medical Care The Organizing Committee will provide first aid medical emergency assistance during the European. However the organizers are not responsible for surgical operations or other special treatment and examination. 13. Registration forms Before 1 st June 2016 Preliminary agreement, Annex 1 Before 29 th August 2016 Final entry, Annex 2 (a, b), Annex Language The European and all presentations will be given in English. 15. Correspondence Contact All correspondence concerning the should be sent to the following address: Latvian Delegation to CISM Latvian National Armed Forces Sport Club Krustabaznicas street 9, Riga, LATVIA, LV Tel.: Fax.:

8 ANNEX 1 To be returned before 1 st June 2016: PRELIMINARY AGREEMENT To: Latvian Delegation to CISM Krustabaznicas street 9, Riga, LATVIA LV Tel.: Fax.: Copy: CISM European Liaison Office German Federal Armed Forces Sports School Dr.-Rau-Allee 32 D Warendorf Germany NATION: PARTICIPATION: YES NO Participants Chief of Delegation Delegates Total numbers Spouses Total number of participants Means of transport Air Train Car DATE: RANK NAME SIGNATURE OF CHIEF OF DELEGATION Your contact Rank/Name Phone Fax

9 FINAL ENTRY ANNEX 2a To be returned before 29 th August 2016 To: Latvian Delegation to CISM Krustabaznicas street 9, Riga, LATVIA LV Tel.: Fax.: Copy: CISM European Liaison Office German Federal Armed Forces Sports School Dr.-Rau-Allee 32 D Warendorf Germany NATION: ARRIVAL DEPARTURE PLACE DATE FLIGHT Nr. TRAIN Nr. TIME MEANS OF TRANSPORT: DATE: RANK NAME SIGNATURE OF CHIEF OF DELEGATION Your contact Rank/Name Phone Fax

10 ANNEX 2b FINAL ENTRY COMPOSITION OF THE DELEGATION To be returned before 29 th August 2016 To: Latvian Delegation to CISM Krustabaznicas street 9, Riga, LATVIA LV Tel.: Fax.: Copy: CISM European Liaison Office German Federal Armed Forces Sports School Dr.-Rau-Allee 32 D Warendorf Germany NATION: A/N CoD/Delegates (Rank, Name, Surname) Participants Function Accompanying / Spouses 1 CoD, 2 Delegates, maximum 3 spouses, at all max. 6 persons Accommodations Single Double room room DATE: RANK NAME SIGNATURE OF CHIEF OF DELEGATION

11 ANNEX 3 HOTEL RESERVATION APPLICATION FORM To be returned before 29 th August 2016 NATION: A/N CoD/Delegates (Rank, Name, Surname) Participants Function Accompanying / Spouses Accommodations Single Double room room Credit card type VISA MASTER AMERICAN EXPRESS Card information Number Expiration 7 days before arrival money from the credit card will be charged for hotel services 100%. It will be non-refundable. For any changes (date, cancellation) it must be done no later than 7 days before arrival. ARRIVAL DATE: DEPARTURE DATE: Your contact Rank/Name Phone Fax DATE: Baltic Beach Hotel Juras street 23/25 Jurmala, LV-2015, LATVIA Tel: Fax: E-booking: Web: RANK NAME SIGNATURE OF CHIEF OF DELEGATION

12 MAPS DIRECTIONS By air: Riga International Airport Baltic Beach Hotel (~18 km by car) By train or bus: Riga International train station Baltic Beach Hotel (25 km by car)

13 Riga Old town International Military Sports Council

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