Corporate Online. Export formats for Account information

Transcription

1 Corporate Online Export formats for Account information

2 Introducing export formats for accounts About Corporate Online Westpac Corporate Online is an internet-based electronic platform, providing a single point of entry to a suite of online transactional services specifically designed for major Australian, New Zealand and international corporations and government bodies. The administration application of Corporate Online allows control over what applications and features staff members can use and which accounts and services they have access to, including the ability of who can view and export transaction and balance information. For details of how to use Corporate Online please refer to the Help section available for each screen or refer to the User guide available from the left hand menu of each application. About this Guide This guide details the export formats in which account information may be exported through Corporate Online for reconciliation. The steps required to create an export schedule in Corporate Online is outlined in a quick reference guide titled Exporting. This is available from the User Guide left hand menu item in the Accounts application. Before you are able to export account information, your Corporate Online Administrators will need to assign your access to this feature. The exported file may then be uploaded into your own system for reconciliation purposes. Export files created in CSV format only (Comma Separated Values) can be used in a spreadsheet program e.g. Microsoft Excel. A document containing helpful tips for using CSV export files in Excel is also available from the User Guide left hand menu item in the Accounts application. Copyright 2016 Westpac Banking Corporation ABN AFSL and Australian credit licence Export formats for Account information Page 2 of 78

3 Introducing export formats for accounts Contents Introducing export formats for accounts... 4 Details provided using each export option... 4 Formats available using each export option... 4 Types of accounts available for each export format... 5 CSV export format - Today s balances... 6 CSV export format - Today s transactions (Australia & Pacific)... 8 CSV export format - Today s transactions (New Zealand NZD) CSV export format -Today s transactions (New Zealand foreign) CSV export format - Previous day balances CSV export format - Previous day closing balances and transactions CSV export format - Previous day transactions BRS export format BRW export format S.A.P. Multicash export format Westpac accounts domiciled in Australia, the Pacific and Other bank accounts Westpac accounts domiciled in New Zealand S.A.P. Multicash export format (2) Westpac accounts domiciled in Australia & the Pacific Service U export format Quicken Interchange Format (Australia) Quicken Interchange Format (New Zealand) Open Financial Exchange format (Australia) Bank Administration Institute format (BAI2) User Defined export format Appendix A Appendix B Export formats for Account information Page 3 of 78

4 Introducing export formats for accounts Introducing export formats for accounts Corporate Online provides two (2) options to export account information and balances: 1. Creating an export file to be available at the start of each day (Export schedule) 2. Exporting details displayed on screen at any time of the day (Immediate export) The method used in Corporate Online to export account information and balances will determine what details the export file will contain and what format(s) are available. Details provided using each export option The following table outlines what details are provided by the method used in Corporate Online to export account information and balances. Details provided in the export file Export schedule Immediate export Overnight transactions and balances Current and available balances (intra-day) Current day transactions (intra-day) Debit and credit transactions listed in separate columns Formats available using each export option The following table outlines what format(s) are available by the method used in Corporate Online to export account information and balances. Format of the export file Export schedule Immediate export Comma Separated Value (CSV) Comma Separated Value (CSV) balances only Comma Separated Value (CSV) transactions only Balance Reporting System (BRS) Balance Reporting System (BRS) balances only Balance Reporting for Windows (BRW) SAP Multicash and SAP Multicash (2) Service U Quicken Interchange Format (QIF) Open Financial Exchange (OFX) Bank Administration Institute (BAI2) User Defined Export formats for Account information Page 4 of 78

5 Introducing export formats for accounts Types of accounts available for each export format The following table outlines what types of accounts can be exported in the available. Format of the export file Australia New Zealand Fiji Papua New Guinea CSV Today s balances CSV Today s transactions CSV Today s transactions (NZ NZD) CSV Today s transactions (NZ foreign) CSV Previous day balances CSV Previous day closing balances and transactions Balance Reporting System (BRS) transactions and balances Balance Reporting System (BRS) balances only Balance Reporting for Windows (BRW) SAP Multicash SAP Multicash (2) Service U Quicken Interchange format (QIF) Open Financial Exchange format (OFX) Bank Administration Institute format (BAI2) User defined Export formats for Account information Page 5 of 78

6 CSV export format - Today s balances CSV export format - Today s balances What type of accounts can be exported in this format? Any account domiciled in Australia, Fiji, New Zealand or Papua New Guinea may be exported in whether they are held in a local of foreign currency. When will the export file be available? Initial record Balance record This export file can be requested any time to include current and available balances for a selected account group. Select Export account list from the Account list screen. Line 1 of each CSV file created will contain column headings based on field names. The following fields will be inverted in quotation marks ( FIELD TEXT ) Account description Field name Field length (max) Description of field and possible values Account description 25 Account description Account number 17 The Branch Number / Account number, e.g.: Currency code 3 The currency of the account, AUD = Australian dollars, FJD = Fijian dollars, NZD = New Zealand dollars, PGK = Papua New Guinea kina Closing balance date 8 In format DDMMCCYY Closing balance* 17 The closing balance as at the Closing balance date indicated in format with a leading - sign to indicate a debit balance where applicable. Current date 8 In format DDMMCCYY Current balance* 17 Debit balance formatted with leading sign, ie Available balance* 17 In format * Totals shown at bottom of column. Default file name The default export file name is: GROUP NAME_DD-MM-CCYY_HH-MM_ CSV Export formats for Account information Page 6 of 78

7 CSV export format - Today s balances Where: Field name Description GROUP NAME The name of the group of accounts being exported DD-MM-CCYY The date file is being exported HH-MM The time file is being exported The customer number of the user exporting the data CSV File format Change history This file format was last updated November 2006 Export formats for Account information Page 7 of 78

8 CSV export format - Today s transactions (Australia & Pacific) CSV export format - Today s transactions (Australia & Pacific) What type of accounts can be exported in this format? Accounts held with Westpac in Australia, Fiji and Papua New Guinea. When will the export file be available? Initial record Transaction record This export file can be requested any time to include todays or a previous day transactions for a selected account. Select Export transaction list from the Transaction list screen. Line 1 of each CSV file created will contain column headings based on field names. The following fields will be inverted in quotation marks ( FIELD TEXT ) Account description Description of transaction Field name Field length (max) Description of field and possible values Account description 25 Account description Account number 17 The Branch Number / Account number, e.g: Currency 3 The currency of the account, AUD = Australian dollars, FJD = Fijian dollars, NZD = New Zealand dollars, PGK = Papua New Guinea kina Date 8 The date the transaction was posted to the account in format DDMMCCYY Description of transaction 100 Description of transaction Debits* 7 Amount of transaction where a debit in format with no leading sign Credits* 17 Amount of transaction where a credit in format with no leading sign * Totals shown at bottom of column. Default file name The default export file name is: ACCOUNT NUMBER_DD-MM-CCYY_HH-MM_ CSV Export formats for Account information Page 8 of 78

9 CSV export format - Today s transactions (Australia & Pacific) Where: Field name Description ACCOUNT NUMBER The account details of the account being exported DD-MM-CCYY The date file is being exported HH-MM The time file is being exported The customer number of the user exporting the data CSV File format Change history This file format was last updated November 2006 Export formats for Account information Page 9 of 78

10 CSV export format - Today s transactions (New Zealand NZD) CSV export format - Today s transactions (New Zealand NZD) What type of accounts can be exported in this format? Accounts held with Westpac in New Zealand in New Zealand dollars (NZD). When will the export file be available? Initial record Transaction record This export file can be requested any time to include todays or a previous day transactions for a selected account. Select Export transaction list from the Transaction list screen Line 1 of each CSV file created will contain column headings based on field names. The following fields will be inverted in quotation marks ( FIELD TEXT ) Account description Other party name Particulars Analysis code Reference Field name Field length (max) Description of field and possible values Account description 25 Account description Account number 17 The Branch Number / Account number / Suffix, e.g.: Currency 3 The currency of the account, NZD = New Zealand dollars. Date 8 The date the transaction was posted to the account in format DDMMCCYY Other party name 12 Alphanumeric Particulars 12 Alphanumeric Analysis code 12 Alphanumeric Reference 12 Alphanumeric MTS 2 Numeric Debits* 17 Amount of transaction where a debit in format with no leading sign Credits* 17 Amount of transaction where a credit in format with no leading sign * Totals shown at bottom of column. Export formats for Account information Page 10 of 78

11 CSV export format - Today s transactions (New Zealand NZD) Default file name The default export file name is: ACCOUNT NUMBER_DD-MM-CCYY_HH-MM_ CSV Where: Field name Description ACCOUNT NUMBER The account details of the account being exported DD-MM-CCYY The date file is being exported HH-MM The time file is being exported The customer number of the user exporting the data CSV File format Export formats for Account information Page 11 of 78

12 CSV export format -Today s transactions (New Zealand foreign) CSV export format -Today s transactions (New Zealand foreign) What type of accounts can be exported in this format? Accounts held with Westpac in New Zealand in a currency other than New Zealand dollars (NZD). When will the export file be available? Initial record Transaction record This export file can be requested any time to include todays or a previous day transactions for a selected account. Select Export transaction list from the Transaction list screen. Line 1 of each CSV file created will contain column headings based on field names. The following fields will be inverted in quotation marks ( FIELD TEXT ) Account description Owner reference Extra reference Field name Field length (max) Description of field and possible values Account description 25 Account description Account number 17 The Branch Number / Account number, e.g.: COR123456USD Currency code 3 The currency of the account, AUD = Australian dollars, USD = United States dollars Posting date 8 The date the transaction was posted to the account in format DDMMCCYY Value date 8 The date the transaction was occurred in format DDMMCCYY Owner reference 16 Alphanumeric Extra reference 16 Alphanumeric Debits* 17 Amount of transaction where a debit in format with no leading sign Credits* 17 Amount of transaction where a credit in format with no leading sign * Totals shown at bottom of column. Export formats for Account information Page 12 of 78

13 CSV export format -Today s transactions (New Zealand foreign) Default file name The default export file name is: ACCOUNT NUMBER_DD-MM-CCYY_HH-MM_ CSV Where: Field name Description ACCOUNT NUMBER The account details of the account being exported DD-MM-CCYY The date file is being exported HH-MM The time file is being exported The customer number of the user exporting the data CSV File format Export formats for Account information Page 13 of 78

14 CSV export format - Previous day balances CSV export format - Previous day balances What type of accounts can be exported in this format? Any account domiciled in Australia, Fiji New Zealand, Papua New Guinea or Fiji may be exported in CSV format whether they are held in a local of foreign currency. When will the export file be available? Initial record Balance record An export schedule is required to be created in order to receive information in this format. A file is produced at the start of each day containing information for the previous business day. Line 1 of each CSV file created will contain column headings based on field names. The following fields will be inverted in quotation marks ( FIELD TEXT ) Account name Amount formats Field name Default file name Field length (max) Description of field and possible values Transaction date 8 In format YYYYMMDD, e.g.: Account number 17 The Branch Number / Account number, e.g.: Account name 25 Account description Currency code 3 The currency of the account, AUD = Australian dollars, FJD = Fijian dollars, NZD = New Zealand dollars, PGK = Papua New Guinea kina Opening balance 17 Amount as formatted for the currency with leading sign, i.e. or + and nnnnnnnnnnnn.cc Total debit value 17 Amount as formatted for the currency with leading sign, i.e. and nnnnnnnnnnnn.cc Total credit value 17 Amount as formatted for the currency with leading sign, i.e. + and nnnnnnnnnnnn.cc Movement 17 Amount as formatted for the currency with leading sign, i.e. or + and nnnnnnnnnnnn.cc Closing balance 17 Amount as formatted for the currency with leading sign, i.e. or + and nnnnnnnnnnnn.cc All amounts are to be formatted as per currency codes rules e.g. a credit of AUD would = Export formats for Account information Page 14 of 78

15 CSV export format - Previous day balances The default export file name is: ACCOUNTS_DD-MM-CCYY_ _X.CSV Where: Field name Description ACCOUNTS The type of data being downloaded DD-MM-CCYY Today s date The customer number of the user performing the action. X B indicates a Balances only export file. CSV File format Export formats for Account information Page 15 of 78

16 CSV export format - Previous day closing balances and transactions CSV export format - Previous day closing balances and transactions What type of accounts can be exported in this format? What is the file format? Any account domiciled in Australia, Fiji, New Zealand, Papua New Guinea or Fiji may be exported in CSV format whether they are held in a local of foreign currency. The export file will contain all transaction records for a chosen date or range of dates for the selected accounts. Each of the fields included are separated by a comma. When will the export file be available? Transaction record An export schedule is required to be created in order to receive information in this format. A file is produced at the start of each day containing information for the previous business day. Initial record Line 1 of each CSV file created will contain column headings based on field names. The following fields will be inverted in quotation marks ( FIELD TEXT ) Account name Narrative Field name Field length (max) Description of field and possible values Transaction date 8 In format YYYYMMDD, e.g: Account number 17 The Branch Number / Account number, e.g: Account name 25 Account description Currency code 3 The currency of the account, AUD = Australian dollars, FJD = Fijian dollars, NZD = New Zealand dollars, PGK = Papua New Guinea kina Closing balance 17 Amount as formatted for the currency with leading sign, ie. or + and nnnnnnnnnnnn.ccc Transaction amount 17 Amount as formatted for the currency with leading sign, ie. or + and nnnnnnnnnnnn.ccc Transaction code 3 Three character numerical code signifying the type of transaction e.g. 050 = DEPOSIT 009 = WITHDRAWAL BY CHEQUE Narrative 100 Description of transaction Serial number 7 Serial number Export formats for Account information Page 16 of 78

17 CSV export format - Previous day closing balances and transactions Amount formats No transactions All amounts are to be formatted as per currency codes rules. e.g. A credit of AUD would = If a segment does not have any transactions on a particular day, one record is to be included with blanks for the last four positions. Trancodes For further information on valid transaction codes please contact your Westpac representative for assistance. Default file name The default export file name is: ACCOUNTS_DD-MM-CCYY_ CSV Where: Field name Description ACCOUNTS The type of data being downloaded DD-MM-CCYY Today s date The customer number of the user performing the action. CSV File format Export formats for Account information Page 17 of 78

18 CSV export format - Previous day transactions CSV export format - Previous day transactions What type of accounts can be exported in this format? What is the file format? Any account domiciled in Australia, Fiji, New Zealand, Papua New Guinea or Fiji may be exported in CSV format whether they are held in a local of foreign currency. The export file will contain selected transaction records for a chosen date or range of dates for the selected accounts. Each of the fields included are separated by a comma. When will the export file be available? Initial record Transaction record An export schedule is required to be created in order to receive information in this format. A file is produced at the start of each day containing information for the previous business day. Line 1 of each CSV file created will contain column headings based on field names. The following fields will be inverted in quotation marks ( FIELD TEXT ) Account name Narrative Field name Field length (max) Description of field and possible values Transaction date 8 In format YYYYMMDD, e.g: Account number 17 The Branch Number / Account number, e.g: Account name 25 Account description Currency code 3 The currency of the account, AUD = Australian dollars, FJD = Fijian dollarsnzd = New Zealand dollars, PGK = Papua New Guinea kina Narrative 100 Description of transaction Transaction code 3 Three character numerical code signifying the type of transaction e.g. 050 = DEPOSIT Serial number 7 Serial number 009 = WITHDRAWAL BY CHEQUE Transaction amount 17 Amount as formatted for the currency with leading sign, i.e. or + and nnnnnnnnnnnn.cc Export formats for Account information Page 18 of 78

19 CSV export format - Previous day transactions Amount formats No transactions All amounts are to be formatted as per currency codes rules. e.g. a credit of AUD would = If an account segment does not have any transactions on a particular day, one record is to be included with blanks for the last four positions. Trancodes For further information on valid transaction codes please contact your Westpac representative for assistance. Default file name The default export file name is: ACCOUNTS_DD-MM-CCYY_ _X.CSV Where: Field name Description ACCOUNTS The type of data being downloaded DD-MM-CCYY Today s date The customer number of the user performing the action. X T indicates a Transaction only export file. CSV File format Export formats for Account information Page 19 of 78

20 BRS export format BRS export format Balance Reporting System (BRS) is a Westpac proprietary format commonly used by Financial Management systems for account reconciliation. The transaction description is limited to 42 characters. Corporate Online offers two (2) types of BRS export files: Balance reporting system (BRS) with transactions and balances Balance reporting system (BRS) with balances only What type of accounts can be exported into BRS? What is the file format? Initial record Any account domiciled in Australia, Fiji, New Zealand or Papua New Guinea may be exported in BRS format whether they are held in a local of foreign currency. File header Position Length Characteristics Field description and possible values Character Field will always populate as #BRS# Number Generated by Host, field will populate as Date File format will be YYYYDDD, e.g.: 20 th August 2002 will display as (232 is the Julian date) Character Field will always populate as SOD Position Length Characteristics Field description and possible values Character Field will always populate as Character Field will populate with the Bank ID, e.g. AU03 or NYKP Character Current processing date Field format will be YYYYDDD, e.g. 19 th August 2002 will display as (231 is the Julian date) Character Previous processing date Field format will be YYYYDDD, e.g. 16 th August 2002 will display as (228 is the Julian date) Character Next processing date Field format will be YYYYDDD, e.g. 20 th August 2002 will display as (232 is the Julian date) Export formats for Account information Page 20 of 78

21 BRS export format Account header 1 Position Length Characteristics Field description and possible values Character Next next processing date - Field format will be YYYYDDD, e.g. 21 st August 2002 will display as (233 is the Julian date) Position Length Characteristics Field description and possible values Character Field will always populate as Character Field will populate with the Bank ID, e.g. AU03 or NYKP Character Account number this field will populate the Branch / Accounts number and is left justified, e.g Character Currency Code This field is a three character alphabetical code signifying the currency e.g. AUD = Australian dollars or USD = United States dollars Number Closing balance This amount field nnnnnnnnnnnnncc is right justified and zero filled e.g. 1,000, = Character Sign for closing balance + for a positive balance and - for a negative balance Number Overdraft Limit This amount field nnnnnnnnnnnnn is right justified and zero filled e.g. 100, = Number Accrued interest This amount field nnnnnnnnnnnnncc is right justified and zero filled e.g. 1,209.56= Character Sign for accrued interest + for credit interest and - for debit interest Number Bank use only Field will populate as Character Bank use only Always populate as a Number Accrued Debits tax This amount field nnnnnnnnnnnnncc is right justified and zero filled e.g = Where BAD tax is not applicable this field will be populated with all zeros Character Sign for accrued debits tax Always populate as a -. Export formats for Account information Page 21 of 78

22 BRS export format Account header 2 Transaction record Position Length Characteristics Field description and possible values Character This field will always populate as Number Accrued Unused limit fee This amount field nnnnnnnnnnnnncc is right justified and zero filled e.g = Character Sign for Accrued Unused limit fee Always populate as a Number Accrued account fee - This amount field nnnnnnnnnnnnncc is right justified and zero filled e.g = Character Sign for Accrued Unused limit fee Always populate as a Number Debit cutoff amount (only applicable to customers who have requested a debit cutoff limit on their transactions) - This amount field nnnnnnnnnnnnncc is right justified and zero filled e.g = Number Credit Cutoff amount (only applicable to customers who have requested a credit cutoff limit on their transactions) - This amount field nnnnnnnnnnnnncc is right justified and zero filled e.g = Character Account name This field will always populate with the Account name and is left justified e.g. SYDNEY ACC # Number Bank Use only Field will always populate as Note: The Balances only version of BRS format does not contain the Transaction record. Position Length Characteristics Field description and possible values Character Field will always populate as Number Transaction amount This amount field nnnnnnnnnnnnncc is right justified and zero filled e.g = Character Sign for transaction amount + for a credit transaction and - for a debit transaction Number Transaction code (three character numerical code signifying the type of transaction e.g. 050, 013, 060 or 009) Export formats for Account information Page 22 of 78

23 BRS export format Account trailer Position Length Characteristics Field description and possible values Character Narrative (Transaction narrative e.g. COMPANY PTY LTD or WITHDRAWAL/CHEQUE , this field is left justified Character Serial number This field will contain a serial number e.g , if no serial is applicable the field will populate as Character Bank use only - Field will be blank Character Segment BSB and Account Number, e.g Note: For segments that do not have a BSB and Account number populate as. Position Length Characteristics Field description and possible values Character Field will always populate as Number Total debit amount This amount field nnnnnnnnnnnnncc is right justified and zero filled e.g = Number Number of debit transactions This field is right justified and zero filled e.g. for 2 debit transactions, this field will populate as Number Total credit amount This amount field nnnnnnnnnnnnncc is right justified and zero filled e.g = Number Number of credit transactions - This field is right justified and zero filled e.g. for 2 credit transactions, this field will populate as Export formats for Account information Page 23 of 78

24 BRS export format Delete account Position Length Characteristics Field description and possible values Number Account total amount This field is a formula that is calculated by Westpac Banking Corporation. The formula is as follows: 1) Closing Balance +/- 2) Overdraft Limit + 3) Accrued Interest +/- 4) Accrued Debits tax - 5) Accrued Unused Limit fee 6) Accrued Account fee 7) Total debit amount 8) Total credit amount + e.g. 1) + 1,000, ) + 100, ) + 1, ) ) ) ) ) Account total amount = 1,100, expressed as Character Sign for Account total amount - + for positive account total amount and - for negative account total amount Number Total number of transactions This field is right justified zero filled e.g. for 3 transactions the field is populated as To indicate an account has been deleted, the exported file will send record type 01, followed by 90, then 99. Position Length Characteristics Field description and possible values Character Field will always populate as Character Account number This field will display the account number which has been closed. Export formats for Account information Page 24 of 78

25 BRS export format File trailer Position Length Characteristics Field description and possible values Character Field will always populate as Number File total amount Refer to the Account total amount as it appears in record 07 for the calculation e.g. this amount will display as Character Sign for File Total Amount + for positive account total amount and - for negative account total amount Number Total number of records This field will calculate the number of individual lines that exist for an account record e.g. 1 x 01 record, 1 x 02 record, 1 x 03 record, 3 x 05 record, 1 x 07 record would = Number Total number of transactions This field is right justified, zero filled e.g. for 3 transactions the field populated as Final record for each account Default file name Position Length Characteristics Field description and possible values Character Field will always populate as #END#. The default export file is are: ACCOUNTS_DD-MM-CCYY_ _X.BRS Where: Field name ACCOUNTS DD-MM-CCYY Description The type of data being downloaded Today s date The customer number of the user performing the action. X BRS Change history B included to indicate a Balance only BRS file File format This file format was last updated November 2006 Export formats for Account information Page 25 of 78

26 BRW export format BRW export format Balance Reporting for Windows (BRW) Westpac extended format is a Westpac proprietary format with extended narrative information (up to 200 characters) to include the full transaction narrative. BRW file format is modelled on SWIFT MT940 format. What type of accounts can be exported into BRW? What is the file format? Basic header Any account domiciled in Australia, Fiji, New Zealand or Papua New Guinea may be exported in BRW format whether they are held in a local of foreign currency. Application header Position Length Characteristics Field description and possible values 1 1 Alphanumeric Start identifier { Alphanumeric Record identifier - 1: 3 1 Alphanumeric Type - F for FIN (User - User) Numeric Protocol zero filled Alphanumeric Sender ID e.g. WPACAU2DKXXX where WPAC Bank code, AU Country and 2DKXXX Location/Branch Code Numeric Session No - Current time (HHMM) Numeric Sequence No zero filled 28 1 Alphanumeric End identifier - } Position Length Characteristics Field description and possible values 1 1 Alphanumeric Start Identifier - { Alphanumeric Record Identifier - 2: 4 1 Alphanumeric Message Output Type - W Alphanumeric Message Type Numeric Time of sender (Current Time) HHMM Numeric Date of sender (Current Date YYMMDD Alphanumeric Recipient ID - DeskBank Customer ID + PC ID Numeric Session number - Current Time HHMM Numeric Sequence Number zero filled Numeric Recipient date - Current Date YYMMDD Export formats for Account information Page 26 of 78

27 BRW export format Position Length Characteristics Field description and possible values Numeric Recipient time - Current Time hhmm 50 1 Alphanumeric Delivery type - N (Normal) 51 1 Alphanumeric End identifier - } Message body Position Length Characteristics Field description and possible values 1 1 Alphanumeric Start identifier - { Alphanumeric Identifier - 4: Alphanumeric Transaction ref number tag - :20: Alphanumeric Transaction reference number Alphanumeric Account identifier tag - :25: Alphanumeric Account identifier - Bank ID + Account ID + / + Account name Alphanumeric Statement number tag - :28C: /3 Alphanumeric Statement number - Current Date YYDDD (Julian) Alphanumeric Opening balance tag - :60x: where x is F First opening balance to be used on the first MT950 should the transactions spread to multiple messages. M Intermediate balance used in subsequent message 6 1 Alphanumeric Sign C for Credit or D for Debit Numeric Date in YYMMDD format Alphanumeric Currency Code, e.g. AUD for Australian Dollars, FJD for Fijian dollars, NZD for New Zealand dollars or PGK for Papua New Guinea kina Numeric Amount format = nnnnnnnnnnnn,cc where, is the decimal point cc is cent Alphanumeric Statement line (multiple) - :61: Numeric Date in YYMMDD format Alphanumeric Sign C for Credit or D for Debit Numeric Amount format = nnnnnnnnnnnn,cc where, is the decimal point cc is cent Alphanumeric Transaction code - W aaa where aaa is the 3 character transaction code Alphanumeric Serial No (reference for account owner) - Must not be all blank Export formats for Account information Page 27 of 78

28 BRW export format Position Length Characteristics Field description and possible values Alphanumeric Transaction narrative Alphanumeric Bank Generated transaction flag - 0 or Alphanumeric Was account (where applicable) Alphanumeric Closing balance tag - :62a: where a is F for Final balance or M for Intermediate 6 1 Alphanumeric Closing balance sign C for Credit or D for Debit Numeric Closing balance date in YYMMDD Alphanumeric Currency Code, e.g. AUD for Australian Dollars, FJD for Fijian dollars, NZD for New Zealand dollars or PGK for Papua New Guinea kina Numeric Closing Balance Amount format = nnnnnnnnnnnn,cc where, is the decimal point cc is cent Alphanumeric Closing interest sign C for Credit or D for debit Numeric Closing Interest Amount format = nnnnnnnnnnnn,cc where, is the decimal point cc is cent Alphanumeric Closing FID sign C for Credit or D for Debit Numeric Closing FID amount format = nnnnnnnnnnnn,cc where, is the decimal point cc is cent Alphanumeric Closing BAD sign C for Credit or D for Debit Numeric Closing BAD Amount format = nnnnnnnnnnnn,cc where, is the decimal point cc is cent Alphanumeric Closing Unused Limit Fee sign C for Credit or D for Debit Numeric Closing unused Limit fee format = nnnnnnnnnnnn,cc where, is the decimal point cc is cent Alphanumeric Closing composite fee sign C for Credit or D for Debit Numeric Closing composite fee format = nnnnnnnnnnnn,cc where, is the decimal point cc is cent Alphanumeric Closing Debit cutoff sign C for Credit or D for Debit Export formats for Account information Page 28 of 78

29 BRW export format Default file name Position Length Characteristics Field description and possible values Numeric Closing Debit cutoff sign format = nnnnnnnnnnnn,cc where, is the decimal point cc is cent Alphanumeric Closing Credit cutoff sign C for Credit or D for Debit Numeric Closing Credit cutoff amount format = nnnnnnnnnnnn,cc where, is the decimal point cc is cent Alphanumeric Closing Overdraft limit sign C for Credit or D for Debit Numeric Closing Overdraft limit amount format = nnnnnnnnnnnn,cc where, is the decimal point cc is cent Alphanumeric Closed account tag - :90: Alphanumeric Account ID - Bank ID + Account ID Alphanumeric End tag - } The default export file is: ACCOUNTS_DD-MM-CCYY_ _.BRW Where: Change history Field name ACCOUNTS DD-MM-CCYY Description The type of data being downloaded Today s date The customer number of the user performing the action. BRW File format This file format was last updated November 2006 Export formats for Account information Page 29 of 78

30 S.A.P. Multicash export format S.A.P. Multicash export format The S.A.P. Multicash format allows account information to be exported from Westpac s Corporate Online to a file that can be imported into the S.A.P. general ledger system. What type of accounts can be exported into S.A.P.? What is the file format? Any Westpac account domiciled in Australia, Fiji, Westpac New Zealand, Papua New Guinea or an account held with another bank where transactions and balances are available for viewing in Online Accounts may be exported in S.A.P. Multicash format whether they are held in a local or foreign currency. S.A.P. Multicash data is formatted into fields which are separated by semicolons ( ; ). Each line/record is variable length and is delimited by a CR/LF pair. The S.A.P. Multicash format is comprised of two (2) export formats: Balances Transactions To export the balances and transactions into your S.A.P. system, both exports must be performed and loaded into your general ledger system. The exports are complimentary. Westpac reserves the right to final interpretation of these formats which are provided in good faith that they are accurate at time of distribution. These formats will need to be tested in your environment prior to placing into your production systems. Export formats for Account information Page 30 of 78

31 S.A.P. Multicash export format Westpac accounts domiciled in Australia, the Pacific and Other bank accounts Balances Field Field description Possible values 1 Bank & branch details Westpac accounts in Australia: 6 numeric Branch number, for example: Westpac accounts in Fiji or Papua New Guinea and other banks: 4 digit Bank code, for example CHUS for JP Morgan Chase N.A., USA. 2 Account number Up to 34 alphanumeric characters. 3 Statement number 5 numeric, in format YYNNN where NNN is Julian date 4 Statement date In format DD.MM.YY (8 characters) 5 Currency The currency of the account, AUD = Australian dollars, FJD = Fijian dollars, PGK = Papua New Guinea kina 6 Opening balance For example: $13.41 is or $13.41 overdrawn is Total debits For example: $13.41 is Total credit For example: $13.41 is Closing balance For example: $13.41 is or $13.41 overdrawn is Account name 11 Not used Intentionally left blank 12 Not used Intentionally left blank 13 Not used Intentionally left blank 14 Not used Intentionally left blank 15 Not used Intentionally left blank 16 Not used Intentionally left blank 17 Not used Intentionally left blank 18 Number of available transactions (No trailing semi-colon) Export formats for Account information Page 31 of 78

32 S.A.P. Multicash export format Transactions Field Field description Field description and possible values 1 Bank & branch details Westpac accounts in Australia: 6 numeric Branch number, for example: Westpac account in Fiji or Papua New Guinea and other banks: 4 digit Bank code, for example CHUS for JP Morgan Chase N.A., USA. 2 Account number Up to 34 alphanumeric characters. 3 Statement number 5 numeric, in format YYNNN where NNN is Julian date 4 Value date In format DD.MM.YY (8 characters) 5 Not used Intentionally left blank 6 Narrative 1 First 27 characters of the Transaction description 7 Not used Intentionally left blank 8 Not used Intentionally left blank 9 Not used Intentionally left blank 10 Serial number Includes cheque numbers 11 Transaction amount For example: $13.41 is or $13.41 debit is Not used Intentionally left blank 13 No of collector Always populated with a zero 0 14 Booking date The date the transaction was posted to the bank statement in format DD.MM.YY. 15 Not used Intentionally left blank 16 Not used Intentionally left blank 17 Not used Intentionally left blank 18 Narrative Next 27 characters of the Transaction description (where applicable) 19 Narrative Next 27 characters of the Transaction description (where applicable) 20 Narrative Next 27 characters of the Transaction description (where applicable) 21 Narrative Next 27 characters of the Transaction description (where applicable) 22 Narrative Next 27 characters of the Transaction description (where applicable) 23 Narrative Next 27 characters of the Transaction description (where applicable) 24 Narrative Next 27 characters of the Transaction description (where applicable) Export formats for Account information Page 32 of 78

33 S.A.P. Multicash export format Field Field description Field description and possible values 25 Narrative Next 27 characters of the Transaction description (where applicable) 26 Narrative Next 27 characters of the Transaction description (where applicable) 27 Narrative Next 27 characters of the Transaction description (where applicable) 28 Not used Intentionally left blank 29 Not used Intentionally left blank 30 Not used Intentionally left blank 31 Not used Intentionally left blank 32 Not used Intentionally left blank 33 Not used Intentionally left blank 34 Transaction code 3 digit bank transaction code in format XXX, e.g: transaction code 50 is Not used Intentionally left blank (trailing semi-colon present) Westpac accounts domiciled in New Zealand Balances Field Field description Possible values 1 Bank & Branch details NZD accounts: 6 numeric, i.e: Foreign Currency accounts: 3 alpha, ie: RET or WRE 2 Account details NZD accounts: 9 numeric, (last 7 of Account number & last 2 of suffix). 3 Year and Julian date Foreign Currency accounts: 15 alphanumeric In format YYNNN where NNN is Julian date 4 Statement date In format DD.MM.YY (8 characters) 5 Currency For example: NZD or USD 6 Opening balance For example: $13.41 is or $13.41 overdrawn is Total debits For example: $13.41 is Total credit For example: $13.41 is Closing balance For example: $13.41 is or $13.41 overdrawn is Account name 11 Not used Intentionally left blank Export formats for Account information Page 33 of 78

34 S.A.P. Multicash export format Field Field description Possible values 12 Not used Intentionally left blank 13 Not used Intentionally left blank 14 Not used Intentionally left blank 15 Not used Intentionally left blank 16 Not used Intentionally left blank 17 Not used Intentionally left blank 18 Number of available transactions (No trailing semi-colon) Transactions Field Field description Possible values 1 Bank & Branch details NZD accounts: 6 numeric, i.e.: Foreign Currency accounts: 3 alpha, i.e.: RET or WRE 2 Account details NZD accounts: 9 numeric, (last 7 of Account number & last 2 of suffix) 3 Year and Julian date Foreign Currency accounts: 15 alphanumeric In format YYNNN where NNN is Julian date 4 Value date In format DD.MM.YY (8 characters) 5 Not used Intentionally left blank 6 Narrative 1 NZD accounts: Particulars (12 characters), Analysis code (12 characters) and Reference (1 character). Each set of characters is separated by a single space. 7 Not used Intentionally left blank 8 Not used Intentionally left blank 9 Not used Intentionally left blank Foreign Currency accounts: Owner reference (16 characters) 10 Serial number NZD accounts: Always displayed as Transaction amount 12 Not used Intentionally left blank 13 Not used Intentionally left blank Foreign Currency accounts: Intentionally left blank. For example: $13.41 is or $13.41 debit is Export formats for Account information Page 34 of 78

35 S.A.P. Multicash export format Default file name Field Field description Possible values 14 Posting date The date the transaction was posted to the bank statement in format DD.MM.YY. 15 Not used Intentionally left blank 16 Not used Intentionally left blank 17 Not used Intentionally left blank Note: For foreign currency accounts Posting Date may be different to Value date. 18 Narrative NZD accounts: Reference (12 characters) Foreign Currency accounts: Our reference (16 characters) 19 Narrative NZD accounts: Other party name (20 characters) Foreign Currency accounts: Extra reference (first 27 characters) 20 Narrative NZD accounts: Intentionally left blank 21 Not used Intentionally left blank 22 Not used Intentionally left blank 23 Not used Intentionally left blank 24 Not used Intentionally left blank 25 Not used Intentionally left blank 26 Not used Intentionally left blank 27 Not used Intentionally left blank 28 Not used Intentionally left blank 29 Not used Intentionally left blank 30 Not used Intentionally left blank 31 Not used Intentionally left blank 32 Not used Intentionally left blank Foreign Currency accounts: Extra reference (characters 28 to 32) 33 MTS Source code NZD accounts: 2 digit MTS source code, e.g.: AP, DC, DD Foreign Currency accounts: Intentionally left blank 34 Transaction code NZD accounts: 3 digit bank transaction code, i.e.: trancode 50 is 050 Foreign Currency accounts: Intentionally left blank. 35 Not used Intentionally left blank (trailing semi-colon present) When you execute the download of a file in S.A.P. Multicash format from Corporate Online you will be required to save the Balance and Transaction files simultaneously. Export formats for Account information Page 35 of 78

36 S.A.P. Multicash export format The default export file names are: ACCOUNTS_DD-MM-CCYY_ _X.SAP Where: Field name Description ACCOUNTS The type of data being downloaded DD-MM-CCYY Today s date The customer number of the user performing the action. X B for Balance file and T for Transaction file SAP File format Change history This file format was last updated June 2008 Export formats for Account information Page 36 of 78

37 S.A.P. Multicash export format (2) S.A.P. Multicash export format (2) The S.A.P. Multicash format 2 allows account information to be exported from Westpac s Corporate Online to a file that can be imported into the S.A.P. general ledger system. What type of accounts can be exported into S.A.P.? What is the file format? Any Westpac account domiciled in Australia, Fiji and Papua New Guinea may be exported in S.A.P. Multicash format (2) whether they are held in a local or foreign currency. S.A.P. Multicash data is formatted into fields which are separated by semicolons ( ; ). Each line/record is variable length and is delimited by a CR/LF pair. The S.A.P. Multicash format is comprised of two (2) export formats: Balances Transactions To export the balances and transactions into your S.A.P. system, both exports must be performed and loaded into your general ledger system. The exports are complimentary. Westpac reserves the right to final interpretation of these formats which are provided in good faith that they are accurate at time of distribution. These formats will need to be tested in your environment prior to placing into your production systems. Westpac accounts domiciled in Australia & the Pacific Balances Field Field description Possible values 1 Bank & branch details 6 numeric Branch number, for example: Account number 6 numeric, for example: Statement number In format YYNNN where NNN is Julian date 4 Statement date In format DD.MM.YY (8 characters) 5 Currency For example: AUD 6 Opening balance For example: $13.41 is or $13.41 overdrawn is Total debits For example: $13.41 is Total credit For example: $13.41 is Closing balance For example: $13.41 is or $13.41 overdrawn is Account name Not used Intentionally left blank Export formats for Account information Page 37 of 78

38 S.A.P. Multicash export format (2) Field Field description Possible values 18 Number of available transactions (No trailing semi-colon) Transactions Default file name Field Field description Field description and possible values 1 Bank & branch details 6 numeric Branch number, for example: Account number 6 numeric, for example: Statement number In format YYNNN where NNN is Julian date 4 Value date In format DD.MM.YY (8 characters) 5 Not used Intentionally left blank 6 Narrative 1 Characters 1 to 27 of the Transaction description 7-9 Not used Intentionally left blank 10 Serial number 6 numeric for trancode 000 (cheque) 11 Transaction amount 7 numeric for trancode 009 (cheque) Not used Intentionally left blank For example: $13.41 is or $13.41 debit is Narrative 2 Characters 28 to 54 of the Transaction description 18 Narrative 3 Characters 55 to 81 of the Transaction description 19 Narrative 4 Characters 82 to 106 of the Transaction description 20 Narrative 5 Characters 107 to 132 of the Transaction description 21 Narrative 6 Characters 133 to 158 of the Transaction description 22 Narrative 7 Characters 159 to 185 of the Transaction description 23 Narrative 8 Characters 186 to 200 of the Transaction description Not used Intentionally left blank 34 Transaction code 3 digit bank transaction code in format XXX, e.g.: trancode 50 is Not used Intentionally left blank (trailing semi-colon present) When you execute the download of a file in S.A.P. Multicash format from Corporate Online you will be required to save the Balance and Transaction files simultaneously. The default export file names are: ACCOUNTS_DD-MM-CCYY_ _X.SAP2 Export formats for Account information Page 38 of 78

39 S.A.P. Multicash export format (2) Where: Field name Description ACCOUNTS The type of data being downloaded DD-MM-CCYY Today s date The customer number of the user performing the action. X B for Balance file and T for Transaction file SAP2 File format Change history This file format was last updated June 2008 Export formats for Account information Page 39 of 78

40 Service U export format Service U export format Service U is a Westpac proprietary format detailing transactions in a fixed record format as well and limited header and foot information. Service U is a truncated version of the standard Westpac extended format (BRW) What type of accounts can be exported into Service U? What is the file format? File header Any Westpac account domiciled in Australia, Fiji, New Zealand or Papua New Guinea may be exported in Service U format whether they are held in a local of foreign currency. Position Length Characteristics Field description and possible values Characters Characters Field will populate with the Bank ID, e.g. AU Date YYYYDDD current processing date Characters Account number (including Branch ID) Characters Currency code Number (cents) Closing balance Characters Sign for closing balance Transaction record Position Length Characteristics Field description and possible values Characters Numbers (cents) Transaction amount Characters Sign for transaction amount Characters Transaction code 22-63* 42 Characters Narrative Characters Serial number Characters Bank generated transaction flag * Note: Within the narrative field (position 22-63), the following applies for Direct Entry narrative data: Position Length Characteristics Field description and possible values Characters Name of remitter (position of Direct Entry descriptive record format) Characters Blanks Export formats for Account information Page 40 of 78