Bank Reconciliation Import BR-1005

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1 Bank Reconciliation Import BR-1005 Overview This Extended Solution to the standard MAS 90 MAS 200 Bank Reconciliation module imports a text file and validates cleared checks against the Bank Reconciliation Transaction file. For records found, the Cleared Bank flag will be set to Y. We do not warrant that the financial institution associated with the name of any particular format will accept submission of that file. Please check with your financial institution for their current submission requirements prior to purchase. Installation Before installing this Extended Solution, please verify that the version level(s) printed on the CD label are the same as the version level(s) of the MAS 90 MAS 200 module(s) you are using. For further information, please see the Upgrades and Compatibility section below. Check your Shipping Manifest for a complete list of Extended Solutions shipped. For detailed installation instructions, please refer to the Sage website at: Installing Your Extended Solutions under Windows From a CD If you have the autorun function turned on for your PC, the installation program will start up automatically. If not, find the autorun.exe file on your CD-ROM drive and double-click it to start the installation program. Follow the on-screen instructions. From the Sage FTP site When your Extended Solution is ready to be downloaded, you will receive an from telling you that it is ready. The will contain the Customer Name, Cross Reference, a case-sensitive Password, a link via which you can download your Extended Solution, instructions, and a Shipping Manifest. If you have any problems with this order, please and we will assist you during normal business hours. Extended Solutions Control Center Installing any Extended Solution will add an Extended Solutions Control Center to the MAS 90 MAS 200 Library Master Utilities menu. When you open the Control Center, the following options will be available: Extended Solutions Manuals Remove Extended Solutions Unlock Extended Solutions Merge Installation Files 2009 Sage Software, Inc. All rights reserved. BR-1005 (Revised 04/09) Page 1

2 Extended Solutions Setup options Setup Upon completion of software installation, you will need to access Extended Solutions Setup from the Bank Reconciliation Main menu. Select this part number and the Setup screen for this Extended Solution will appear (Figure 1). Check the Enable Extended Solution box to activate this Extended Solution. The manual for this Extended Solution can be viewed by clicking the Manual button next to the Enable Extended Solution check box. It can also be viewed via the Extended Solutions Control Center (see Installation, above). Figure 1 Answer the following prompts: DEFAULT IMPORT PATH: Enter the default path for the import file. DEFAULT IMPORT FILENAME: Enter the default filename for the import file. DELETE FILE AFTER IMPORTING: Check this box to delete the ASCII file after the import. Leave unchecked to retain the file after the import. RENAME EXTENSION: If you choose to retain the ASCII file after import, you can rename the file with the extension entered here. IMPORT FILE FORMAT: Choose Standard, Capstar, Concepts, Wachovia, Provident, Wells Fargo, Wells Fargo II, Wachovia II, Citizens Bank, M&T Bank, BMO Capital Markets, or Northern Trust Sage Software, Inc. All rights reserved. BR-1005 (Revised 04/09) Page 2

3 IGNORE IMPORT FILE PAID DATE FIELD: Check this option to ignore the Paid Date field in the import file. If you leave it unchecked, the program will validate the formatting of the field during import processing; if the Paid Date is blank or invalid, the record will be rejected. BROWSE FOR IMPORT FILES FROM: Select Workstation or Server as the browse perspective for Import File Name in Back Reconciliation Import. This option defaults to Workstation. If you have selected the M&T Bank format, the following option is available: G/L BANK CODE MASTER UDF FOR BANK ID: Specify the 15 character string UDF which holds the actual bank account number. Role Maintenance The following Task has been added to Bank Reconciliation, Miscellaneous Tasks: Bank Reconciliation Import You should visit this Setup screen after each upgrade or reinstallation of this Extended Solution. Operation Bank Reconciliation Import A new utility has been added to the Bank Reconciliation Main menu. The selection screen will prompt you for an import file path and filename, defaulting to the values entered in Setup (Figure 2). If you selected the Wells Fargo II format in Setup, you will be prompted for a Bank Code. Figure 2 You have the option to Scan Only if you check this box, the file will be scanned, but no import will take place. A second option to Abort Import on Errors is available. If you check 2009 Sage Software, Inc. All rights reserved. BR-1005 (Revised 04/09) Page 3

4 this box, no import will occur if any records are rejected (records that produce 'W'arning messages will be imported). An Error Log of import record problems/bad records will be printed (Figure 3). Figure 3 Any import records that begin with a single quote will be considered comments and will not be imported. Once the import file transfer is complete, you will be prompted to perform a Sort File Rebuild (Figure 4). Figure 4 Answer Yes to have the out of balance value in the Reconcile Bank recalculated to include the changes just made by the import. See the Appendix for the file layouts. Error Log The Error Log will report R ejected and W arning messages. Records that are R ejected will not be imported. Figure 3 shows all the possible W arnings and R ejections Sage Software, Inc. All rights reserved. BR-1005 (Revised 04/09) Page 4

5 What s New With the release: Added Wells Fargo II format. With the release: Added Northern Trust format. With the release: Added BMO Capital Markets format Upgrades and Compatibility The installation CD is labeled with the version of the MAS 90 MAS 200 module for which this Extended Solution was prepared. This Extended Solution will check its compatibility with the appropriate MAS 90 MAS 200 modules and will be disabled if an incompatibility is found. If you upgrade your MAS 90 MAS 200 modules, this Extended Solution must be upgraded as well. Your MAS 90 MAS 200 dealer can supply this upgrade. Documentation Only changes made by The Sage Software, Inc. to the standard operation of Sage Software, Inc. MAS 90 MAS 200 have been documented in this manual. Operations not documented in this manual are standard procedures of MAS 90 MAS 200 processing. Standard MAS 90 MAS 200 processes, data entry screens, inquiry screens, reports, updates, etc., have not been changed unless addressed in this document. Parts of this document may refer to the Specific Purpose Rule. When referenced, the described feature was developed for a specific client to its specifications and may not conform to generally accepted MAS 90 MAS 200 standards and procedures. These features may or may not benefit you in your application of MAS 90 MAS 200. Acknowledgments 2009 Sage Software, Inc. All rights reserved. Sage Software, MAS 90, and MAS 200 are registered trademarks or trademarks of Sage Software, Inc. All other trademarks are the property of their respective owners Sage Software, Inc. All rights reserved. BR-1005 (Revised 04/09) Page 5

6 Appendix Standard Format Serial Number 5 6 Check Number Amount Check Amount (zero-filled, 2-decimal implied) Account Number 22 9 Bank Code s Bank ID Number Paid Date 31 6 Check Date in MMDDYY format BMO Capital Markets Filler 1 2 Checking Acct # 3 7 Bank Code s Bank ID Number Check Number Positions 10-13: Positions 14-19: Validate Check Number Filler 20 2 Check Amount Right justified, zero-filled, decimal implied Date Paid 32 6 MMDDYY Filler Capstar Format Serial Number 5 6 Check Number Amount Check Amount Check Date 22 6 Check Date in MMDDYY format Account Number 29 9 Bank Code s Bank ID Number Concepts Format Serial Number 5 6 Check Number Amount Check Amount (zero-filled, 2-decimal implied) Account Number Bank Code s Bank ID Number Paid Date 35 6 Check Date in MMDDYY format Wachovia Format Account Number 1 13 Bank Code s Bank ID Number Serial Number Check Number Amount Check Amount (zero-filled, 2-decimal implied) Paid Date 34 8 Check Date in YYYYMMDD format All import records in the Wachovia format that begin with an H will be ignored Sage Software, Inc. All rights reserved. BR-1005 (Revised 04/09) Page 6

7 Provident Format It will be a CSV file whose layout is: Data Element Comment Account Number Bank Code s Bank ID, numeric Date Transaction Type Transaction Code Serial Number Check Number, numeric Amount* Check amount, numeric, strip any (-) Description There will be one record per check entry. *The Provident Check Amount field requires a decimal in the figure. Wells Fargo Format Header Record Field Name Position Length Description Record Identifier 1 2 H1 Space 3 1 Account Number 4 10 Bank ID, Numeric (LJ) Report Identifier 14 3 only import if R12 Report Print Date 17 6 ignore Report Begin Date 23 6 ignore Report End Date 29 6 ignore Spaces ignore Detail Record Field Name Position Length Description Report Identifier 1 3 only import if R12 Serial Number 4 10 Check Number (RJZF) Transaction 14 3 only import if 057 Issue Date 17 6 Check Date (MMDDYY) Amount Check Amount (RJZF, decimal implied) Paid Date 33 6 ignore Additional Data ignore 2009 Sage Software, Inc. All rights reserved. BR-1005 (Revised 04/09) Page 7

8 Trailer Record Field Name Position Length Description Record Identifier 1 2 T1 Space 3 1 ignore Total Credit Count 4 6 ignore Space 10 1 ignore Total Credit Amount ignore Spaces 22 2 ignore Total Debit Count 24 6 ignore Space 30 1 ignore Total Debit Amount ignore Spaces ignore Wells Fargo II Format When this option is selected, we will read the records in a comma delimited file in the following record layout. The program will mark as cleared records with a match on the Check Amount and Check Number fields. Field Name Comment Date Check Amount Numeric, decimal included, strip (-) Filler * Check Number Numeric, right justified, blank filled Transaction Description Wachovia II Format Void Indicator 1 1 Account Number 2 13 Bank Code s Bank ID Check No Check Number Amount LJZF, decimal implied Check Date 44 6 MMDDYY Payee Name Sage Software, Inc. All rights reserved. BR-1005 (Revised 04/09) Page 8

9 Citizens Bank When selected a comma-delimited file (.CSV) in the following file layout will be read. Data Element Date ABA Number Currency Account Number Account Name Description BAI Code Amount* Serial Number Ref Number Detail Comment Bank Code s Bank ID Will Import records where Check Paid is the value Amount Check No. * Strip any (-), decimal is provided M&T Bank format Detail Record Field Name Position Length Type MAS90/200 data file/field Account Number String GL Bank Code Masterfile UDF from setup Check Number Numeric Check Number Dollar Amount Numeric Check Amount, $$$$$$$$$$cc, Decimal Implied Date 38 8 Numeric Check Date YYYYMMDD Record Indicator 46 1 String ignore Blank Field 47 1 <Blank> Totals Record Field Name Position Length Type MAS90/200 data file/field Total Indicator 1 1 String Literal T Record Count 12 9 Numeric Record Amount Numeric 2009 Sage Software, Inc. All rights reserved. BR-1005 (Revised 04/09) Page 9

10 Northern Trust format Requires a comma delimited (.CSV) file in the following layout. Detail Record Data Element Comment Bank ABA Account Name Account Number Bank Code: Bank Account Number Branch Account Type Posting Date Transaction Type Amount BR Transactions: Amount Example: ($100.00) Customer Reference BR Transactions: Check No Check No field is 10 characters in BR Transactions file. The value in the sample data file is 11 characters. Check No match is on the 10 right most characters. BAI Code BAI Description Will Import records where CHECK PAID is the value Detail Data Source 2009 Sage Software, Inc. All rights reserved. BR-1005 (Revised 04/09) Page 10

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