VENUE RENTAL & PRICING

Transcription

1 VENUE RENTAL & PRICING The Vancouver Urban Winery holds a very limited number of private events per month. As a fully functioning commercial winery our day-to-day operations include our wine making, packaging, general operations as well as our public tasting bar and tours with an on site retail store. Therefore, in order to hold a private event we must shut down all other operations. The Vancouver Urban Winery is an amazing place for a wedding or corporate event and certainly one of Vancouver s most unique and memorable venues. PRIVATE GROUPS For private groups (max 50 people), please or call us for details. FULL BUYOUT Event buyouts range from $2,500-$10,000, depending on the scale of the event. All bar service beverages, catering and other outside rentals are additional to the buy out. The Full Buyout includes the following: Bar staff Bar supplies Bar glassware Rectangle tables (8ft) sit down reception Cocktail tables standing reception White linens/white napkins Insurance Gratuity Cleaning of the Winery Professional sound system & wireless microphone Security (please note that these items may differ, depending on the scale of the event) EXTRA ADD ON S Extra screens or projectors, $300-$1500 depending on size Moving oak barrels $35 each Earlier entrance Winery Hours: $300 per hour (must be confirmed with the Event Coordination Team) Specialty drinks: please speak with the Event Coordination Team about the bar pricing list DAYTIME CEREMONY BOOKING Saturday/Sunday all other operations closed $1500 $2500 The number of guests attending the event will determine this. The daytime ceremony booking includes the following: Exclusive use of the Winery venue rental floor area from 9am 2pm on Saturday or Sunday (for ceremonies outside these times please speak with the Event Coordination Team) Winery Event Coordinator: 1-2 meetings to discuss the overall event, a finalization meeting and liaison on the day of the event Venue Staff: responsible for bathroom maintenance, and general winery maintenance Cleaning: post event cleaning of the Winery including winery garbage disposal and recycling Professional sound system & wireless microphone

2 FREQUENTLY ASKED QUESTIONS WHAT IS THE CAPACITY IN THE WINERY? The Winery has a legal capacity of 225 people including staff. You can comfortably seat 160 people, 200 people can be seated but will take up the entire floor space. (please note at 200 people seated we will have to remove tables after dinner for dancing). DOES THE WINERY HAVE ANY OUTDOOR SPACE? No, the Winery is indoors only. There is a beautiful small outdoor entrance that you may decorate. I DON T NEED TO BOOK OUT THE WHOLE VENUE, CAN I STILL DO A SMALL EVENT AT THE WINERY? Yes. The Winery is open Monday to Friday and is able to accommodate small to medium size groups. The facility would still be open to the public, but it makes a great atmosphere for birthdays, small corporate gatherings, or a night out with friends (max groups of 50 people) CAN WE BRING IN OUR OWN FOOD? The caterer and/or the bakery must provide the only food that may be brought into the Winery and insured food safe vendors must handle all food. You may not bring in homemade food to the Winery, this is for the safety of all the guests. CAN WE BRING IN OUR OWN HOMEMADE WINE OR BEER? No, this is against the Liquor License Policy, in British Columbia. HOW DOES THE BAR WORK? CAN WE BRING IN OUR OWN LIQUOR? No, the Winery provides all the beverages for your event. You may request other brands or products. Please speak with the Event Coordination Team. DO WE HAVE TO USE YOUR HOUSE WINE? Yes, we require Roaring Twenties Wine Co. product to be available at your event. We will also purchase special requests for wine and alcohol. Please speak to the Event Coordination Team for more information. CAN WE PROVIDE OUR OWN BAR STAFF? No, the Winery provides all bar staff and the caterers provide all table service and serving staff. WHERE CAN GUEST GO IF THEY WANT TO SMOKE? The Winery is a smoke free facility. Smoking is permitted outside, 6 meters away from any entrance doorways. CAN WE HAVE A BAND PLAY? Only acoustic live bands are permitted to play in the Winery. Sound by-laws are in effect within the Winery neighborhood and therefore monitored and kept at an acceptable level. CAN WE USE THE LOUNGE FURNITURE? You may use the furniture if you like, if not, the Winery staff will remove it prior to set-up.

3 FREQUENTLY ASKED QUESTIONS CAN WE HIRE A DJ? Yes, and the same sound policy will apply for the DJ as it would the acoustic band. Sound bylaws are in effect within the Winery neighborhood and therefore monitored and kept at an acceptable level. If disobeyed, the Event Coordination Team has the right to turn off the sound, which may result in the end of the event. The Winery has a full sound system, therefore no outside speakers or subs are allowed in the Winery. WHERE CAN WE PARK? There is plenty of street parking located on Dunlevy Avenue and Railway Street, in addition there is a pay parking lot across the street. If you would like to offer valet service to your guests please speak with the Event Coordination Team about the rates and fees. IS THE WINERY WHEELCHAIR ACCESSIBLE? Yes, the Winery is wheelchair accessible, although not through our front doors. Please let the Event Coordination Team know so that we can direct them where to go. CAN WE DECORATE THE WINERY? Yes, you are welcome to decorate the Winery. Please note however that you are not permitted to make holes or attach anything to the walls or wood. Tape and sticky substances of any kind are not permitted on any surfaces, including the floors. A contracted vendor must do all decorating, friends and family may not decorate or do work in the Winery, this is for insurance reasons. CAN WE ADD ON ADDITIONAL RENTAL ITEMS THE NIGHT BEFORE THE EVENT? It is not recommended to make last minute changes, as your vendors might not be able to accommodate you so, please plan out your rentals in advance. ARE WE EVER ABLE TO COME EARLY TO DROP OFF PRODUCTS OR SET-UP FOR THE EVENT? If any additional time is required before your event to set up, you must pre-arrange this with the Event Coordination Team in advance, you will be billed per-hour for additional time, also there is no guarantee that you will be allowed that time. If there is another event or the Winery is in production we may not be able to accommodate your request. In the vast majority of cases, setup the day before or take down the day after is not normally permitted due to the complex usage of the Winery. WHAT TIME CAN I SCHEDULE DELIVERES? All delivery and pick-up times must be approved with the Event Coordination Team. This will be discussed in the finalization meeting. Delivers are scheduled to start at the time of the rental of the Winery (1pm), and all pick ups must be done that night after the event is finished, nothing is allowed to be stored at the Winery overnight. If you require earlier access to the Winery you must have it approved by the Winery Event Coordination Team and there will be added fees. CAN THE BARRELS MOVE BACK FURTHER? No the barrels cannot be moved back further, additionally the area behind the barrels is for Winery staff use only. Please see the Winery floor plan for usage areas.

4 FREQUENTLY ASKED QUESTIONS CAN WE USE THE BARRELS? Yes, you may use the barrels for a fee. We charge $35 per barrel to move them, and are subject to availability and Winery s sole discretion. CAN WE LEAVE PRODUCTS HERE TO BE PICKED UP THE NEXT DAY? No, all of your product and items that you bring into the Winery for your event must be cleared out the night of your rental. This allows the janitorial team to clean during the night and have the building ready for regular business the next day. CAN WE HAVE CANDLES? Yes, but they must be drip less or have something under them. Candles close to the barrels or wood, must be contained. WHAT TIME IS LAST CALL? Last call is done at midnight and the music is shut off at 12:30am. All guests must vacate of the Winery by 1:00am, and take down will start right at 1:00am. DO YOU SUPPLY TABLES AND CHAIRS? Yes, we supply a limited amount of tables as part of the full buyout. We supply either 8ft rectangular tables for sit down receptions or cocktail tables for stand up events. Chairs are not included in the rental fee, this is because chairs generally have a large price range so therefore are additional costs and can be coordinated through the chosen caterer or through the Event Coordination Team. DO YOU PROVIDE TABLE LINENS? Yes, basic white table linens and white napkins are supplied in the buyout fee to fit the rectangular or cocktail tables provided above. Additional color options and fabrics are available but are subject to availability and an additional cost to the buyout price. Please contact the Event Coordination Team to arrange. DO WE HAVE TO USE YOUR PREFERRED CATERERS? Yes, but we do understand that there are certain clients that this will not work for. Please speak to the Event Coordination Team about requesting and arranging another caterer. This will be an additional charge. DO WE HAVE ACCESS TO ALL OF THE WINERY? No, please refer to the VUW Floor Plan to see the Private Areas in grey that are for Winery staff only. WHAT KIND OF LIGHTING IS THERE IN THE WINERY? There are lights located 16 feet above the floor, below the windows and wall sconces on the wood beams around the room. All of the lights are on dimmers, and can be adjusted for your event. CAN I HIRE ANY VENDOR TO WORK IN THE WINERY? Usually yes, we work with almost all vendors. Clients are required to have approval from the Event Coordination Team for all vendors, failure to do so can result in the client having to cancel that vendor.

5 PREFERRED VENDORS PHOTOGRAPHY Murray Ash As a British born Vancouver based international Photographer, Videographer, Creative Director, Cinematographer and Editor, Murray Ash can cater to all of your visual needs. As our chosen in house events photographer and videographer, Murray knows the venue inside out and as a result will work effectively to ensure you receive the best service available at a competitive price. Murray perfected his photography and film capabilities over a decade of global travel, venturing to no less than 50 countries. This ability to adapt to any situation makes his imagery one of a kind and his style unique. For information on pricing and availability please feel free to contact Murray as below. Ph: (PICS) contact@murrayash.com CATERERS Savoury Chef Savoury Chef Foods began as a personal catering business, and gradually grew to bigger events with more elegant and extravagant menus. Chef Taryn s client base remains loyal, a factor which was integral to the growth of the company. Taryn Wa is a chef above all else, putting quality as her main concern when creating menus and that means quality and flavour always comes first in their business. Ph: info@savourychef.com Cocktails & Canapes Cocktails & Canapes menus are carefully designed and inspired by fresh, locally sourced ingredients whenever possible. Their unique perspective on classic catering fare is fused with creative presentation, yielding delectable bites that require only a napkin, a skewer, or a spoon to enjoy. This ensures that guests maintain clean hands (essential for hand-shaking and high-fiving) and therefore, creating a more pleasurable guest experience. Ph: ext.223 dax@thisisblueprint.com Lazy Gourmet There are three main entities to the Lazy Gourmet Food, Event Planning, and Catering Services, but the secret ingredient is the people. The Lazy Gourmet is a story of un-compromised excellence, they do this through their people; a tough and determined group who work to ensure that this legendary caterer always remains true to its origins. Ph: catering@lazygourmet.ca

6 PREFERRED VENDORS Emelles Whether it be classic diner faire and traditional breakfasts, or cutting-edge dishes like seared rare sockeye salmon with wasabi maple, Emelles mandate is to use the freshest ingredients possible and create talked-about delectable dishes. Speaking about their house-made soups, one of their regular customers is quoted as saying they really kick butt, it is into every emelle s signature dish that puts that extra bit of love. Ph: info@emelles.com Culinary Capers Their seasoned event planners will help you to visualize and execute every detail of your event menu design, event rentals and tenting, décor and floral, entertainment and service staff. From an intimate dinner to a lavish gala, their team of dedicated professionals will focus on ensuring that every guest at your event experiences an enjoyable and effortless occasion. Their award winning culinary team constantly pushes the creative envelope in food presentation, service, decor and design. Ph: info@culinarycapers.com RailTown Catering Good food is best enjoyed with friends, so they d like to get to know you. Railtown Catering takes a personal approach to crafting unique, local menus for your work or play occasions be they casual or momentous. Ph: contact@railtowncatering.ca 2 Chefs and a Table It s no secret that Two Chefs and a Table and Big Lou s Butcher Shop love Southern and Soul Food, and there always looking for ways to put more BBQ and Southern goodness on their menu. Ph: info@twochefsandatable.com