GENERAL WEDDING AND FUNCTION INFORMATION

Transcription

1 2000 Plantation Club Dr., Kapalua, HI Tel Fax GENERAL WEDDING AND FUNCTION INFORMATION Please read through all policies and refer back to them often throughout the planning of your event. Most of your general questions about Plantation House wedding and reception planning will be answered in this section. Food and beverage rights The Plantation House Restaurant has exclusive food and beverage rights on the Plantation Golf Course and all related restaurant sites. Restaurant location The Plantation House Restaurant is located on a hill above the Pacific Ocean. If you wish to take beach photos, the beach is a short 5-minute drive from the restaurant. Your photographer should be able to assist you with your beach photographs. Wedding site Inspections Wedding site inspections are available by appointment only. Please call ext. 26, or Elaine Kerr, Director of Sales and Special Events, info@theplantationhouse.com at to schedule an appointment.

2 Bridal Room A Bridal Room is going to be made available, costs $50, using the back half of the Grille Room. Changing rooms The Plantation Golf Course offers use of their locker rooms, located on the lower level of the restaurant, adjacent to the Grille Room, for brides and grooms. Please keep guests to a minimum. No alcoholic beverages are allowed in the locker rooms. The doors lock at 7:30 p.m. All of your belongings must be removed prior to lockup, as The Plantation House does not have the keys. The doors reopen at 6:30 a.m. We are not responsible for any belongings at any time. Menu changes We reserve the right to change menus as needed due to availability of products. We will try to simulate any changes necessary. Menus Set menus are required for all parties of 15 or more. For parties fewer than 15, guests may select à la carte menus or set menus. Vegetarian and children's menus are available. You are not required to pre-select vegetarian or children's meals prior to your event. Please inquire about vegetarian selections. Wedding cakes All wedding cakes are to be ordered through You or your wedding coordinator will need to pay The Plantation House directly for your cake. All cakes delivered must be clearly marked with the party name and date of function. No outside food or beverage will be allowed in the restaurant. There is no cake service fee when your cake is ordered directly with Maui Wedding Cakes and payment goes directly to The Plantation House. A cake table will be provided to you at no additional charge. Cake will be added to your final bill, and is subject to tax and service charge.

3 Wines We offer an extensive wine list. We normally review and make changes on a monthly basis. Pre-selection of wines needs to be placed two weeks in advance to ensure availability. Maui County liquor laws prohibit guests from bringing wines and spirits into a licensed establishment, and all liquor must be purchased from the restaurant. Corkage fees are not allowed. Please us at info@theplantationhouse.com for current wine lists approximately one month prior to your event. Wine selections are subject to availability. Liquor For ease of service, we request no cash and carry. We will present one beverage check per group. Cash bar services may be available on special request, and a fee will apply as follows: Cash bar staffing fee for up to 50 guests - $200 plus tax and service charge Cash bar staffing fee for over 50 guests - $250 plus tax and service charge. Hourly rates are not available. Lawn and Grille Room bars must be hosted. Liquor is billed on consumption. Service charge and tax All food, beverage, set-up fees and incidentals that are ordered directly through The Plantation House are subject to our 19% service charge (this includes decor, entertainment, incidentals, dance floors, wedding cakes, etc.). Tax of 4.166% and service charges are not included in set menu prices unless specified. Local tax rate and service charge will be added to final food and beverage bill. Local tax rate is 4.166%. Service charge is 19%. Table set-up, seating arrangement and decor Place cards and table favors may be provided to us for placement on the tables if you do not have an outside wedding coordinator or member of your family handling this. Fees will apply for decorations requested to be set up. All items must be unwrapped, assembled and ready to place on tables. All items delivered must be clearly marked with the name, date and set-up instructions, and given to

4 the manager on duty. Standard table set-up consists of plates, glassware and silverware. If you bring in decorative votives, candle flame must be 2" below the glass level (unless votives are floating in water). Hurricane-style candle holders work best. Confetti is not allowed. Table set-up in all areas depends upon the final size of your party and your specific requests. Certain requested table configurations may require additional fees. Rain call (Lawn events) In case of rain, your event will be moved indoors. Your indoor location will be determined by The Plantation House's Director of Special Events. Rain call must be made 4 hours prior to your event. Once the call is made and your event area is set up indoors, the rain set-up is final. We are not able to move you back outdoors. The Plantation House retains the right to do whatever it takes to accommodate all of our guests in the event of rain. Please refer to your specific contract for your rain call location and fees. Wedding Coordination The Plantation House Restaurant offers full wedding coordination and "day of event" services. You are permitted to hire your own wedding coordinator to be on-site for your ceremony. All wedding coordinators must be approved by The Plantation House Director of Sales and Special Events. Outside Vendors All outside vendors (florists, wedding planners, equipment/decor rental companies, etc.) must be approved by The Plantation House Director of Sales and Special Events a minimum of 30 days prior to your event. All outside vendors must have a minimum of $1 million in liability insurance on file at The Plantation House Restaurant to come on property. Any vendors you book directly are responsible for 100% of the set-up, storage, service and breakdown of their products or equipment. The Plantation House Restaurant is not responsible for setting up any rentals or decor that is dropped off by your vendors. You will be charged a set-up fee should this become necessary.

5 Entertainment All entertainment must be approved by The Plantation House Restaurant prior to the event, and all entertainment providers must have a minimum of $1 million in liability insurance on file at The Plantation House Restaurant to come on property. For "non-exclusive" events, live entertainment is permitted on the Lawn areas, provided it blends with the restaurant atmosphere (Hawaiian, jazz or light background music). Entertainment is permitted in the dining room only if the event is a complete "buy-out" of the restaurant. All entertainment booked by The Plantation House requires a 100% deposit. Cancellation of entertainment must be within 45 days prior to your event to receive a 90% refund of your deposit, unless otherwise specified in the contract. Please contact us regarding all entertainment information, guidelines and arrangements. Curfews The Plantation House Restaurant requires that all events must end by 10:00 p.m. in the main dining room and the Lawn areas. Requests for additional time must be made prior to your event. Maui County laws mandate that all entertainment must end by 10:00 p.m. in the main dining room and Lawn areas. Grille Room events must end by midnight. Guarantee A guarantee of attendance is due 72 hours in advance of the scheduled group dinner. If we are not advised of a guaranteed count, the tentative number of guests will become the guaranteed count. No-shows on a guaranteed count are charged full price of the set menu. Advance deposit and payment An advance deposit is required to confirm reservations for any of our sites. The deposit amount is equal to the site/set-up fees for the areas you wish to book. Only receipt of the deposit will confirm definite space and date for your event. Contact our Director of Sales and Special Events, Elaine Kerr, by telephone or e-

6 mail for deposit amounts. An additional payment equal to 50% of the expected event total cost is required and must be received no less than 30 days prior to the event (i.e., food, beverage, rentals, etc.). Billing Billing for each function/special event will be arranged and approved by the management at least 30 days prior to the event. Final payment is due at the end of your function. Non-exclusive events cancellation policy A minimum of thirty days' advance notice will be required in order to receive a deposit refund, less 10% service fee. Cancellations within 15 to 29 days will receive a 50% refund. If cancellation of the event is within 14 days prior to the event, the full deposit will be deemed "non-refundable." No-shows will be deemed "non-refundable." Exclusive private parties (buy-out of the entire restaurant) and Lawn functions The Plantation House Restaurant is available for completely private buyout events. Closing the restaurant and bar to the public and setting up Lawn functions in the evening does involve a minimum surcharge and set-up fees. Due to golf course restrictions, no exclusives are available during the day. Buy-outs and Lawn functions must end at 10:00 p.m. Exclusive event deposits (buy-out of the entire restaurant) and Lawn functions An advance deposit of $6,000 will be required to confirm the space. 10% of this deposit is deemed "non-refundable" upon cancellation for any reason. Exclusive events cancellations (buy-out of the entire restaurant) and Lawn functions A minimum of 60 days' advance notice will be required to receive a refund, less 10%. Cancellations within the 60 days prior to the event will be deemed "nonrefundable."

7 Designated host/hostess We request that there be one designated host/hostess whom management can approach with concerns and questions. We reserve the right to refuse service to anyone. Please direct any questions or concerns to the manager on duty during the time period of your event. The floor manager will be your contact and oversee your function. Wedding coordinators and DJs are to follow the time lines designated by the wait staff and kitchen for food service. Our Director of Sales and Special Events, Elaine Kerr, will not be present at your event unless you request the "day of event" coordinating service provided at a $300 charge. All menus are based upon availability and prices are subject to change. To book your reservation, please use the party booking form to provide: full name, phone number, number in party, arrival time, meal time, and the area you wish to reserve, along with the credit card authorization form to confirm the space for you. The payment of the deposit will confirm your booking, along with the credit card authorization form. Final details and menu selections are not needed until approximately 30 days prior to your function. If you wish to finalize your event prior to 30 days, we can do that for you as well. All guidelines are subject to change.

8 WEDDING RECEPTIONS & SPECIAL EVENT VENUE SELECTIONS Molokai Lawn The Molokai Lawn provides all of the best that Maui has to offer. As one of the larges private spaces on Maui s west side it is large enough to accommodate your event of 1000 and yet is intimate enough for a small group of 40. Lower Lawn Site Fees & Cocktail Reception Fees Marry Me on Maui ~ Under the Kapalua Sun and Stars Looking to add the sand and sea to your wedding day? A wonderful and more comfortable alternative to a beach wedding, while still allowing a little sand between your toes, is beginning with a Lower Lawn wedding ceremony

9 at The Plantation House, followed by a Lower Lawn cocktail party. This allows you the freedom to take photos at a nearby beach, while your guests are comfortable enjoying an ocean view sunset, cocktails and passed appetizers. When you return, all of your guests will be invited inside to continue the celebration with a dinner reception. Wedding Ceremony Site Fees on the Lower Lawn 1-30 guests: $1100 (includes site permit, bamboo arch with chiffon linen, and up to 30 white wedding chairs) guests $1,350 (includes site permit, bamboo arch with chiffon linen, and up to 60 white wedding chairs) guests $1,600 (includes site permit, bamboo arch with chiffon linen, and up to 90 white wedding chairs) Optional "day of event" coordination fee** $ **(You are welcome to work with your own wedding coordinator.) 4.166% sales tax and 19% service charge will be added to all fees. Wedding ceremony site is available only in conjunction with a Plantation House Restaurant wedding reception or a Lower Lawn cocktail & pupu party reception. Wedding ceremony site availability begins after 4:30 p.m. To secure your date, the full deposit is due immediately. Site is subject to daily weather conditions and golf course activity. Site may not be available in December or January due to the Hyundai Championship PGA Golf Tournament. We reserve the right to deny use of the site at any time.

10 Add a Lower Lawn Cocktail & Pupu Party to Your Lower Lawn Wedding. This option is perfect for those who wish to treat their guests to a cocktail & pupu reception on the Lower Lawn following their ceremony. It's an ideal way to offer your guests refreshments while your wedding party takes formal wedding photos, and is a wonderful prelude to a wedding reception dinner inside the restaurant. This outdoors option can also be used in place of a wedding reception inside The Plantation House Restaurant. Enjoy an evening under Maui's starry sky after the sun sets! The Cocktail & Pupu Party is available to parties of all sizes. Please see Lower Lawn Cocktail & Pupu Party Menu for selection of passed pupus (hors d'oeuvres) served on trays by waitstaff, as well as hot and cold items served on buffet tables. Lower Lawn site rental: The site rental is waived when the Lower Lawn is booked for a cocktail reception in conjunction with a Plantation House wedding ceremony.

11 There is a $500 food and beverage minimum for the lower lawn. A site fee of $ will apply to stand-alone Lower Lawn cocktail receptions that are not booked in conjunction with a Plantation House weddingceremony. A site fee of $ will apply to restaurant Lower Lawn cocktail receptions preceding restaurant buy-outs that are not booked in conjunction with a Plantation House wedding ceremony. Lower Lawn bar set-up fee $ Staff fee (minimum of two staff members) $ per staff member for any event up to 4 hours - additional time is charged at a rate of $25.00 per hour per staff member Optional Amenities: High-top cocktail tables $50.00 for two (includes table cloths) Double-headed gas tiki torches $ for two Tiki torch poles $75.00 (set of 6) Petal scatter orchid heads $50.00 per bag Chiavari chair $10.00 per chair Votive candles $15.00 (per dozen)

12 The Grille Room The Plantation House's Grille Room, located on the lower level of the restaurant, is available for use as a private dining room for wedding receptions and rehearsal dinners. For those whose parties are not large enough to buy out the entire restaurant, but would still like to enjoy a full reception with dinner and dancing, the Grille Room is the perfect location for your celebration. The Grille Room can be used for small, intimate parties, but will also seat up to 60 for larger events. The room includes a small bar, as well as space for a dance floor and DJ. Several sets of glass-paneled doors open up to a lanai (patio) area, where guests may enjoy the evening's sunset. Plated dinner service is available in the Grille Room for parties of under 35 guests. Please see our jade and hibiscus menus for selections that can be offered on your personalized menus. The Grille Room also offers buffet dining for parties of 35 to 60

13 guests. Please see our buffet menu for options. The Grille Room can also be rented for dancing after wedding dinners in the main dining room. See the bottom drawing on the restaurant layout page for the Grille Room's general floor plan. Standard Fees for the Grille Room: Grille Room site fee (room rental) $ Bridal Room $50.00 Bar set-up fee $ Staff fee (minimum of two staff members) $ per staff member for any event up to 4 hours additional time is charged at a rate of $25.00 per hour per staff member Standard white linen $75.00 (for entire room) Optional Amenities for the Grille Room: "Day of event" coordination fee $ Dance floor Chiavari chairs each - rental of more than 36 chairs requires a delivery fee of $100 and is subject to the rental price of the providing vendor White folding chairs $ 4.00 each rental of more than 60 chairs requires a delivery fee of $100 and is subject to the rental price of the providing vendor High-top cocktail tables $50.00 for two (includes table cloths) Votive candles $15.00 per dozen Double-headed gas tiki torches $ for 2 - set up outside of Grille Room Tiki torch poles for a set of 6 set up outside of Grille Room

14 EXCLUSIVE EVENTS ~ BUY-OUTS Main Dining Room at The Plantation House Restaurant For those who wish to call the main dining room their own for the entire evening, The Plantation House is available for exclusive, private wedding receptions. The upper floor of the restaurant, which includes the main dining room and the Fairway Lanai cocktail lounge, offers spectacular views of the Kapalua coastline from its expansive open-air setting. The main dining room features a double-sided fireplace as the room's centerpiece, and there is ample space for dancing, for those who wish to arrange for entertainment and dance floor rental.

15 Closing the restaurant and bar to the public for the evening does require a minimum amount to be met in food and beverage sales (see below). Should you choose to add a Lower Lawn cocktail reception to your event before coming upstairs for dinner, all food and beverage served on the Lower Lawn will be included towards the buy-out food and beverage minimum. Please see the cocktail reception menu for selections, as well as additional information about Lower Lawn events. Parties of more than 50 people who wish to hold their receptions in the main dining room are required to buy out the restaurant for the evening. Tax, coordination charge, set-up fees, entertainment, dance floor rental, decor, wedding cake, etc., are above and beyond the minimum buy-out. Restaurant Buy-out & Set-up Fees Buy-out of the restaurant's main dining room & bar for a 4-hour event at night $15,000.00* (minimum food & beverage revenue) Basic restaurant set-up fee - required of all buy-outs (removal of upper level tables & reconfiguration of all tables) $ Additional table removal please inquire about additional fee Standard white linen $150.00

16 NON-EXCLUSIVE FUNCTION AREAS Groups of tables in several areas of the Plantation House's upper floor (which consists of the main dining room and the cocktail lounge) can be reserved for semi-large parties that are not booking private (buy-out) events. Please see the menus listed on our main wedding page for meal selections. Each area requires a minimum food and beverage amount to be met in order to reserve groups of tables. See the top drawing on the restaurant layout page for the general floor plan of the main dining room and cocktail lounge. Dining Area Minimum Food & Beverage Revenue (These amounts apply to dinner bookings only. Please inquire about minimum food & beverage amounts for breakfast & lunch bookings.) Partial Dining Room & Dining Room Lanai $5, Maximum seating of 50 people ~ A combination of the dining room lanai and adjacent dining room tables makes this the most versatile space in the restaurant, with options to use both round tables and long, rectangular tables. Parties of people will enjoy ocean views from this area of the restaurant. (Parties greater than 50 must buy out the restaurant, or consider the option of renting the Grille Room on the lower floor for their wedding reception.)

17 Dining Room Lanai $2, Maximum seating of 30 people ~ By far the most popular location in the dining room, the Dining Room Lanai offers spectacular ocean views to your guests. Seating for up to 30 can be arranged on one long, rectangular table. Seating for up to 24 can also be arranged on 3 round tables of 8 people each. This area is ideal for parties of people, and is the perfect way to give window seating to all of your guests. Fireplace Dining Area $2, Maximum seating of 24 people ~ Set in the heart of the restaurant and raised off the main floor, this space boasts the most outstanding panoramic views of the restaurant, as well as ocean views, This dining area, which is fronted by the restaurant's double-sided fireplace, comfortably seats up to 30 people. Two long, rectangular tables can be arranged with seating of people each. For smaller parties, the minimum food and beverage requirement is waived if there is no objection to other diners outside your party being seated in this area during your event. The Fireplace Dining Area is ideal for parties of guests. Fairway Lanai $1, Maximum seating of 25 people ~ Located above the 18 fairway of Kapalua's well-known Plantation Course, this dining area offers privacy away from the restaurant's main dining room. As part of The Plantation House's open air cocktail lounge, this area is the perfect spot to give your smaller party the feeling of an exclusive space without having to rent a private room. Seating in the Fairway Lanai is along the windows, overlooking the rolling greens of Kapalua. Seating for up to 25 people can be arranged on one long,

18 rectangular table. We also offer a wide variety of additional amenities, with varying costs: Tents Wedding arches Floral decor Stringed paper wedding lanterns Photography Specialty linens Lounge furniture Musicians (harpists, guitarists, etc.) Transportation (limousines, town cars, vans, etc.) Event design Prices vary - please inquire for more information. The Plantation House offers a variety of wedding packages - please inquire for more information. All rates require exclusive food & beverage service from The Plantation House Restaurant % sales tax and 19% coordination charge will be added to all fees. Pricing and policies subject to change.