Adopt a Combination and Enhancement Approach to Deliver a World Class PPM Solution

Transcription

1 Adopt a Combination and Enhancement Approach to Deliver a World Class PPM Solution Keith Wallis Head of Solution Strategy & Development

2 Who Remembers? When we went to work to: Enjoy SAP or use mysap

3 About TAMS TAMS is about: Providing solutions that transform your business Specialisation in our chosen fields of expertise Strategic advice Business Objects (strategy, analytics, data, reporting) PPM EAM Change management and training Collaboration For example: We don t do Real Estate, Technical, CRM or HR

4 Key Points Understand the BIG Picture (Vision) Understand the concepts not the technical details of the presentation Alignment and monitoring of the strategic objectives with the actual delivery will deliver significant benefits

5 Project & Portfolio Management What s the Big Deal? 17% of projects succeed 31% of projects fail 52% of projects are challenged Cost and/or schedule performance $78 billion dollars total project waste (against $250 billion in project spending) (Standish Chaos Report 2007) Let s stop the WASTE!! The major cause of project failure is the lack of: Procedures Methodology Standards for managing the project

6 The Confusion re Defining PPM Project Portfolio Management (PPM) is the centralized management of one or more portfolios, which includes identifying, prioritizing, authorizing, managing, and controlling projects, programs, and other related work, to achieve specific strategic business objectives (Project Management Institute, the standard for Portfolio Management, 2006, S.5) This aligns with SAP PPM product but not this presentation Gartner in its most recent study uses PPM to categorize Project & Portfolio Management, bundling two disciplines, PPM (Project Portfolio Management) and PM (Project Management). Add strategic objectives and planning = this presentation

7 Where Do We Want to Be Improved project management and process management practices based on: A portfolio view of projects aligned with a strategic business plan Defined processes for different types of projects A uniform project management process to support the software processes Integrated business and quality controls Viable tools to support process, project management and project portfolios

8 What Are The Key Requirements Vision Methodology PPM - Projects Tools Business Processes Configuration

9 Tools, Fools and Scalability Warning!! Any fool can implement a tool! The tools need to be implemented alongside processes that will leverage off them. Lindsay Parker From: A fool with a tool is still a fool

10 Tools, Fools and Scalability Which fool implemented these tools? Materiality Scalability of the solution Make sure the tool fits the solution

11 Process Components

12 Strategy to Execution Strategic Planning Strategic Objectives SSM Program / Project Planning Project Portfolio Management A N N U A L Review and Update Quarterly Pre-Assessment / Risk Analysis Unapproved Unapproved Out of Capacity New Projects Portfolio Screening Project Scoring Portfolio Ranking Portfolio Simulation Screened In-Progress Projects On-Hold Projects Approved and not Resourced BPC GRC PCM PPM IM Project Management Monthly Cancelled Portfolio Monitor Approved In-Progress Projects On-Hold Projects PS cprojects CLM EPC ECM VB Post Audit / Close Complete QUALITY, Complete EXPERIENCE, DELIVERY EAM

13 TAMS Integrated Solutions Roadmap Keith Wallis is available to present the TAMS Integrated Solutions Roadmap to your organisation. He will work with you to map your existing SAP footprint against the TAMS Integrated Solutions Map. If you are interested in finding out how the TAMS Integrated Solutions Roadmap fits your organisation contact us at:

14 Estimating Integration 5D Hard Dollar RIB Standard Databuild Timberline ATAD Other Improve costing, Identify Contract Opportunities, Simulation, Analyse, Assess Planned Costs, Resources Schedule, Capacity Planned Costs, Resources, Schedule, Capacity, Procurement Plan, Contracts, Forecasts Estimate Prices Vendors Procurement plan Estimating Solutions At the project management level integration has been developed

15 ENHANCED RPM WITH INVESTMENT MANAGEMENT (IM) AND PS INTEGRATION

16 IM v PPM (RPM) - Comparison Requirement PPM (RPM) Standard IM Standard Portfolio Structure YES YES Project Requests YES YES Detailed Stage Gate Control YES Scoring YES NO What if Analysis - Simulation Multiple plan versions one screen YES YES Budget distribution NO YES NO NO

17 Key Components of the Solution Requirement Standard SAP Enhanced Solution IM Integration NO YES Supports Estimating Integration Supports Scheduling Integration Supports Integrated Contract Management Supports Excel Integration With Drilldown NO YES YES NO YES YES YES YES

18 Portfolio Structure Portfolio structure created aligned with IM structure

19 Strategic Planning Long term strategic planning entered / budget views available

20 Strategic Planning Top down plan can be entered quarterly / monthly

21 Investment Management Integration Strategic and Current Plan values post into the IM module

22 Item Dashboard The dashboard lists the status of all projects

23 Scoring Models

24 Stage Gates and Master Data Master Data and Stage Gates

25 Financial Data All project financial data captured in RPM

26 Adobe Integration Submitting the project for approval generates an Adobe form

27 Capacity Planning Strategic capacity planning is integrated to the PPM solution

28 Track Project Approval Full history of each project approval is available

29 Final Approval Project Creation Final approval triggers project creation

30 Budget Distribution Status Change also triggers budget distribution

31 Time Entry Integration Actual time flows through CATS / ESS to the RM item

32 Actual Cost Integration All costs automatically flow into the item categories

33 Fixed Asset Integration Fully integrated with fixed assets, capital settlement

34 Integrated Reporting Fully integrated reporting suite available

35 Summary Establish the Vision Big Picture Determine your roadmap strategy You don t have to implement the full blown solution to realise significant benefits Identify the key pain points Think materiality and scalability Understand what can be done

36 Questions Keith Wallis Head of Solution Strategy and Development TAMS 56 Berry Street North Sydney NSW 2060 Australia M: E: W: Copyright 2011 Total Asset Management Solutions Pty Ltd