Managing Complex Capital Portfolio using PPM integration with PS, CATS & FICO. Session: Sanjaya Una

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1 Managing Complex Capital Portfolio using PPM integration with PS, CATS & FICO Session: 2804 Sanjaya Una

2 Agenda 1. About GyanSys 2. Overview - PPM 5.0 Technical Architecture 3. Case Study Managing Complex Capital Portfolio using PPM Integration with core ERP modules including PS, FICO, CATS, HR 5. Implementation Tips 6. Return on Investment

3 Abstract This Presentation includes PPM 5.0 education session which will focus on best practices implementing Complex Capital Portfolio using Portfolio and Project Managements (PPM) integration with PS, CATS, FICO. Below are the topics of discussion. 1. Overview On PPM 5.0 Technical Architecture 2. Case Study Managing Complex Capital Portfolio using PPM Role and Responsibility Based Design 4. Managing, Planning, Forecasting the Complex Projects 5. Business Process automation using Workflow 6. Integration with core ERP modules including PS, CATS, FICO

4 GyanSys Brief Overview Partnerships SAP & Microsoft SAP s Services, Consulting and Channel Partner SAP Ramp-Up partner for various Business Suite Duet, SharePoint, Project Server Integration Our Services Assessment and Evaluation Implementation and Support Testing, Training & Support Engagement Model Part-time Pooled blended hours Onsite, Near-Shore and Offshore Quarterly baselining and Metric Reporting 4

5 GyanSys PLM Practice PLM Engineering Change Management CAD Integration PPM Portfolio Management Project Management Document Management BOM Lifecycle IT, Product Development, Capital Resource Management Variant Configuration Enterprise Search ECC Integration Portfolio Optimization 5/14/2013 5

6 Agenda About GyanSys Overview - PPM 5.0 Technical Architecture Case Study Managing Complex Capital Portfolio using PPM 5.0 Integration with core ERP modules including FI/CO, CATS, MM, HR Implementation Tips Return on Investment

7 SAP PPM Architecture SAP Net weaver Business Client ESS Portal http NWBC BW 7.31 (SAP Net weaver ) PPM 5.0 http ALE / RFC / SAP XI Base Systems FI/CO 4.6B HCM 4.0B (Not in scope) SAP xapp Product Definition 1.0/2.0 (Not in Scope) ECC- PS, IM CATS**

8 Portfolio LifeStyle SAP Portfolio and Project Management (SAP - PPM) is SAP s core application used for managing large portfolios of projects, and for directly managing resources within the context of each project SAP-PPM captures initial project ideas and tracks their development into fully-approved projects Strategic Planning Annual Business Planning Project Selection Project Creation Project Execution Project Closure

9 PPM Terminology Portfolio A portfolio consists of a hierarchy of buckets that reflect the strategic structure of the company. A company can have multiple portfolios such as portfolios for Capital, R&D, Marketing, and IT. Bucket Hierarchy of buckets Portfolio item Template A container for portfolio items. Each bucket has a separately managed budget. Represents the overall structure of the portfolio. Any defined item type managed in the portfolio. Examples of portfolio items include project proposals, projects, ideas, concepts, and products. A project structure used for creating new projects. Decision point A phase through which a portfolio item passes, e.g. initiation, execution, closure.

10 Agenda 1. About GyanSys 2. Overview - PPM 5.0 Technical Architecture 3. Case Study Managing Complex Capital Portfolio using PPM Integration with core ERP modules including FI/CO, CATS, HR 5. Implementation Tips 6. Return on Investment

11 Case Study Client Project Scope Our Solution Highlight Business Benefit Multinational Pharmaceutical Company Complex Capital Portfolio using PPM in integration with PS, CATS, FICO, Workflow More than 400 users User access through NWBC 10+ Business Function Roles Automatic creation of project in SAP Automatic assignment of a WBS element to an IM position Stage gate approval and CAR (Car Appropriation Request) using workflow Global standard view of the Capital portfolio and the individual projects within the portfolio. Better visibility into project spend & faster response to the need for corrective action Eliminate manually intensive and non-value added work associated with project set-up, approval, reporting, and closure

12 PPM 5.0 Scope PFCG roles based Navigation User Interface and usability Enhancement Consolidation Navigation Screen layout Improved Handling Functional Enhancements Portfolio and Project management Replacement of UWL to POWL

13 Bucket Hierarchy

14 Role Based controlling of User Interface Role Based Control

15 Stage Gate And AR Approvals DP Workflow AR Workflow The Stage-gate workflow enforces the sequential completion of each decision point. The AR workflow is independent of the DP workflow. It can be started at anytime, and operates at the item level to integrate with SAP-ECC.

16 Workflow Process SAP-PPM supports the Portfolio and Project Management Process with workflow enabled stagegate reviews and funding approvals Two separate workflow scenarios provide the structure and flexibility needed to define a project and seek funding at appropriate times The Decision Point (DP) workflow ensures that all reviews necessary to take a project from Registration through the Implementation stage-gate occur. The Appropriation Request (AR) workflow supports the approval process for pre-funding, full funding, and supplemental funding requests

17 Work items include information about the task to be processed. The Workflow Inbox hyperlink points to the Universal Worklist within SAP-RPM. Workflow

18 AR Approval using Workflow 1. Complete the AR form 2. Click the Submit button at the bottom of the form

19 Financial Planning Switch Hierarchy Filter Hierarchy User specific Hierarchy View- Category, Group All relevant data in one view

20 Financial Planning By Category BY Group

21 Capacity Planning by Categories & Category Groups

22 Financial Planning

23 Agenda 1. About GyanSys 2. Overview - PPM 5.0 Technical Architecture 3. Case Study Managing Complex Capital Portfolio using PPM Integration with core ERP modules including FICO, CATS, MM, HR 5. Implementation Tips 6. Return on Investment

24 Integration Between Portfolio and ERP PS Direct Creation OF PS Project from the Portfolio Item Navigate direct to linked Project Automatic creation FI/CO object Link

25 Automatic Creation of PS Project Status Synchronization PS Projects <-> Item Review the status of PS project directly in Portfolio Item Dashboard

26 Integration CATS & HR

27 Agenda 1. About GyanSys 2. Overview - PPM 5.0 Technical Architecture 3. Case Study Managing Complex Capital Portfolio using PPM Integration with core ERP modules including FICO, CATS, MM, HR 5. Implementation Tips 6. Return on Investment

28 Implementation Tips Understanding of Business Process Analyzing the Existing Data Creating the possible scenarios based on you analysis Make sure an easy to understand instruction document is provided to the user. This increases the adaptation End-to-End Integration testing

29 Agenda 1. About GyanSys 2. Overview - PPM 5.0 Technical Architecture 3. Case Study Managing Complex Capital Portfolio using PPM Integration with core ERP modules including FI/CO, CATS, MM, HR 5. Implementation Tips 6. Return on Investment

30 Return on Investment One Worldwide Hierarchy Projects across lifecycle A single source of truth Single worldwide response Automated workflow Single reporting system

31

32 THANK YOU FOR PARTICIPATING Please provide feedback on this session by completing a short survey via the event mobile application. SESSION CODE: 2804 Visit GyanSys Booth 1331 For ongoing education on this area of focus, visit

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