PROCUREMENT PLAN. Consulting Services. organizations. program

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1 PROCUREMENT PLAN Basic Data Project Name: Rural Primary Health Services Delivery Project Project Number: Approval Number: 2785/0259/8274 Country: Papua New Guinea Executing Agency: Department of Health Project Financing Amount: US$ 81,200,000 ADB Financing: US$ 20,000,000 Cofinancing (ADB Administered): US$ 49,000,000 Non-ADB Financing: US$ 12,200,000 Date of First Procurement Plan: September Implementing Agency: Department of Health Project Closing Date: 30 April 2020 A. Methods, Thresholds, Review and 18-Month Procurement Plan 1. Procurement and Consulting Methods and Thresholds Date of this Procurement Plan: 24 August 2015, Version 1 Except as the Asian Development Bank (ADB) may otherwise agree, the following process thresholds shall apply to procurement of goods and works. Procurement of Goods and Works Method Threshold Comments International Competitive for Goods US$ 1,000,000 and Above Competitive for Goods Between US$ 100,001 and US$ 999,999 Shopping for Goods Up to US$ 100,000 International Competitive for Works US$ 3,000,000 and Above Competitive for Works Between US$ 100,001 and US$ 2,999,999 Shopping for Works Up to US$ 100,000 Consulting Services Method Comments Consultant's Qualification Selection for Consulting Firm For less than or equal to $ 200,000 Quality- and Cost-Based Selection for Consulting Firm For the selection of firms Quality-Based Selection for Consulting Firm For recruitment of consultants through firms or non-government organizations Single Source Selection for Consulting Firm For less than or equal to $100,000 or continuity of existing program Individual Consultants Selection for Individual Consultant For recruitment of individual consultants 2. Goods and Works Contracts to Cost $1 Million or More The following table lists goods and works contracts for which the procurement activity is either ongoing or expected to commence within the next 18 months. Number General Description 1 at Gurney, Alotau in Milne Bay Procurement Method Review (Prior/ Post) Procedure Advertisement Date (quarter/year) Comments 1,500, NCB Prior 1S1E Q2 / 2015 Prequalification of

2 10 at Porea, Liagam District in Enga 1,500, NCB Prior 1S1E Q2 / 2016 Prequalification of 11 at Umba, Menyamya District in Morobe 1,500, NCB Prior 1S1E Q3 / 2016 Prequalification of 12 at Ioro,Central Region in Bougainville 1,500, NCB Prior 1S1E Q3 / 2016 Prequalification of 13 at Baea, Talasea District in West New Britain 1,500, NCB Prior 1S1E Q3 / 2016 Prequalification of 2 at Sinaketa, Kiriwina Goodenough in Milne Bay 1,500, NCB Prior 1S1E Q3 / 2015 Prequalification of

3 3 at Kaduwaga, Kiriwina Goodenough in Milne Bay 1,500, NCB Prior 1S1E Q3 / 2015 Prequalification of 4 at Sanap, Mul District in Western Highlands 1,500, NCB Prior 1S1E Q4 / 2015 Prequalification of 5 at Tsinsipai, Tambul Nebilyer District in Western Highlands 1,500, NCB Prior 1S1E Q4 / 2015 Prequalification of 6 at Monokam, Kompiam in Ambum District of Enga 1,500, NCB Prior 1S1E Q1 / 2016 Prequalification of 7 at Jafa, Kainantu District in Eastern Highlands 1,500, NCB Prior 1S1E Q1 / 2016 Prequalification of

4 8 at Brigati, Maprik District in East Sepik 1,500, NCB Prior 1S1E Q2 / 2016 Prequalification of 9 at Naramko, Maprik District in East Sepik 1,500, NCB Prior 1S1E Q2 / 2016 Prequalification of 3. Consulting Services Contracts to Cost $100,000 or More The following table lists consulting services contracts for which the recruitment activity is either ongoing or expected to commence within the next 18 months. Number Consultin g 01 Consultin g 02 General Description Comprehensive Family Planning program across 8 districts in East Sepik, Enga, Morobe and West New Britain over 2015, 2016 and 2017 Health Promotion- Western Highlands Recruitment Method Review (Prior/ Post) Advertisement Date (quarter/year) Type of Proposal Comments 2,750, SSS Prior Q1 / 2015 FTP Assignment: 500, QCBS Prior Q2 / 2015 BTP Assignment: International Quality-Cost Ratio: 80:20 Consultin g 04 Health Promotion- Milne Bay 500, QCBS Prior Q2 / 2015 BTP Assignment: International Quality-Cost Ratio: 80:20 Consultin g 05 Construction Supervisor 100, ICS Prior Q3 / 2015 BTP Assignment: Expertise: construction supervision

5 Comments: Biodata Proposal Consultin g 3 Health Promotion- Enga 500, QCBS Prior Q2 / 2015 BTP Assignment: International Quality-Cost Ratio: 80:20 4. Goods and Works Contracts to Cost Less than $1 Million and Consulting Services Contracts Less than $100,000 (Smaller Contracts) The following table lists smaller-value goods, works and consulting services contracts for which the activity is either ongoing or expected to commence within the next 18 months. Goods and Works Number 1 General Description Medical equipment for Bubuleta CHP in Milne Bay Number of Contracts Procurement Method Review (Prior/ Post) Procedure Advertisement Date (quarter/year) Q2 / 2015 Comments 2 Vehicles- 4x4 3-door Troop Carrier for ARoB, East Sepik and West New Britain 300, SHOPPING Prior Q2 / Medical equipment for Alkena CHP in Western Highlands Q3 / Medical equipment for Yasubi CHP in Eastern Highlands Q3 / Medical equipment for Gurney CHP in Milne Bay Q4 / 2015 Consulting Services Number None General Description Number of Contracts Recruitment Method Review (Prior/ Post) Advertisement Date (quarter/year) Type of Proposal Comments

6 B. Indicative List of s Required Under the Project The following table provides an indicative list of goods, works and consulting services contracts over the life of the project, other than those mentioned in previous sections (i.e., those expected beyond the current period). Goods and Works Number 10 General Description (cumulative) Number of Contracts Procurement Method Review (Prior/Post) Procedure Comments

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8

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10 in Kanimerata, Mul-Bayer District of Western Highlands

11 Province 7 8 9

12 Consulting Services Number tbd 32 General Description Health Mentor - Eastern Highland/Morobe (cumulative) Number of Contracts Recruitment Method Review (Prior/Post) Type of Proposal Comments 100, ICS Prior BTP Assignment: tbd 33 Health Mentor - Eastern Sepik/Milne Bay 2012/. Enoch Posanai for 36 months in Jul 2012 for $0.681M. 100, ICS Prior BTP Assignment: tbd 34 Health Mentor - West New Britain / A.R. Bougainville 2012/. Jack Purii for 36 months in Jul 2012 for $0.490M. 100, ICS Prior BTP Assignment: tbd 36 Engineer/Construction Manager 2012/. Dr.Isaac Ake for 36 months in Jul 2012 for $0.595M. 100, ICS Prior BTP Assignment: 2012/. Stanley Mando for 36 months in Jul 2012 for $0.474M. tbd 37 Safetguard Specialist 100, ICS Prior BTP Assignment: 2013/. Levi Masil for 18 months in Jun 2013 for $0.188M tbd 39 Senior Accountant 100, ICS Prior BTP Assignment:

13 2012/. Dorothy Memti for 36 months in Jul 2012 for $0.280M. tbd 40 Accountant 100, ICS Prior BTP Assignment: 2012/. Donald Wari for 36 months in Jul 2012 for $0.257M. tbd 41 Communication and Reporting Officer 100, ICS Prior BTP Assignment: 2012/. Dorothy Pias for 36 months in Jul 2012 for $0.273M. tbd 43 Admin Assistant - PSU 100, ICS Prior BTP Assignment: 2012/. Edwig Sere for 36 months in Jul 2012 for $0.128M. tbd 44 Admin Assistant - Provincial 100, ICS Prior BTP Assignment: 2012/. Emamah Kalas for 36 months in Jul 2012 for $0.128M. tbd 45 Admin Assistant/Driver 100, ICS Prior BTP Assignment: Comments: Q4 2012/. Teresa Benedict for 36 months in Jul 2012 for $0.128M.

14 C. List of Awarded and On-going, and Completed Contracts The following tables list the awarded and on-going contracts, and completed contracts. 1. Awarded and Ongoing Contracts Goods and Works Number RPHSDP/N CB/CW/05/ 1014 RPHSDP/N CB/CW03/0 514 RPHSDP/N CB/CW04/0 914 General Description Community Health Post at Alkena in Tambul-Nebilyer District, Western Highlands Community Health Post at Bubuleta in Alotau, Milne Bay Community Health Post at Yasubi in Okapa District, Eastern Highlands Awarded Contract Procurement Method Advertisement Date (quarter/year) Date of ADB Approval of Contract Award Comments 2,000, ,680, NCB Q4 / JAN-15 Contract awarded to Avenell Engineering Systems Ltd. on 26 Feb ,000, ,940, NCB Q2 / OCT-14 Contract awarded to Avenell Engineering Systems Ltd. 11 Dec ,000, ,240, NCB Q3 / FEB-15 Contract awarded to PNG Constructions Ltd. on March 2015 Consulting Services Number Contract 02 Contract 14 Contract 17 General Description Procurement and Finance Specialist Communications Specialist Environmental Engineer/Archite ct Awarded Contract Recruitment Method Advertisement Date (quarter/year) Date of ADB Approval of Contract Award Comments 1,100, ,080, ICS Q1 / APR-12 Awarded to Nanda Maharjan in April 2012 and extended on October , , ICS Q3 / OCT-12 Awarded to Bernadette Masianini for 15 months on October 2012 and extended by 9 months on August , , ICS Q1 / MAR-13 Awarded to Pragati Basnet for 16 months on March 2013 and extended by 14 months on July 2014 Contract 21 HR Specialist 500, , ICS Q2 / SEP-13 Awarded to Peter Baran for 15 months on October 2013 Contract 03 Health Mentor - Western Highlands and Enga Contract 18 Health System (Clinical/Populati on) Specialist 100, , ICS Q2 / JUL-12 Awarded to Davis Iwuga for 36 months on July , , ICS Q2 / JUL-13 Awarded to Vicki Assenheim for 15 months on July 2013

15 Contract 13 Institutional Development/Str engthening Specialist 650, , ICS Q3 / OCT-12 Awarded to Trevor Gowland for 15 months on Oct 2012 and extended by 9 months on April 2014 Contract 01 Project Manager 1,500, ,360, ICS Q1 / MAR-12 Awarded to Robert Akers in March 2012 and extended in January 2014 Contract 16 Contract 23 Contract 15 Contract 20 Contract 22 Social/Gender/C ommunity Development Specialist Strengthening Health Information System with ICT and GIS Formative Evaluation Deputy Project Manager & Quality Improvement Leader Safeguards Specialist 750, , ICS Q1 / MAR-13 Awarded to Kelwyn Browne for 15 months on March 2013 and extended by 15 months 2,380, ,190, QCBS Q1 / JUN-14 Awarded to PNG Remote Sensing Centre Ltd. on June ,000, , QCBS Q3 / APR-13 Awarded to Abt JTA Ltd. on April ,000, , ICS Q2 / JUL-13 Awarded to Anita Chauvin on July 2013 for 33 months 200, , ICS Q3 / JAN-14 Awarded to Wendy Lee on January 2014 for 132 days and extended on September 2014 for 60 days Contract 08 Accountant 100, , ICS Q2 / JUL-12 Awarded to Donald Wari for 36 months on July 2012 Contract 11 Contract 10 Admin Assistant - Health Mentor Admin Assistant - PSU Contract 12 Admin Asst - Driver Contract 09 Communication and Reporting Officer Contract 06 Engineer / Construction Manager Contract 24 Health Mentor - Eastern highlands and Morobe Contract 05 Health Mentor - West New Britain 7 Autonomous region of Bougainville Contract 04 Health Mentor-East Sepik and Milne Bay 100, , ICS Q2 / JUL-12 Awarded to Emmah Kalas for 36 months on July , , ICS Q2 / JUL-12 Awarded to Hedwig Sere for 36 months on July , , ICS Q2 / JUL-12 Awarded to Teresa Benedict for 36 months on July , , ICS Q2 / JUL-12 Awarded to Dorothy Pias for 36 months on July , , ICS Q2 / JUL-12 Awarded to Stanley Mando for 36 months on July , , ICS Q3 / AUG-14 Awarded to Douglas Apeng on August 2014 for 60 days and extended on November 2014 by 180 days 100, , ICS Q2 / JUL-12 Awarded to Dr. Isaac Ake for 36 months on July , , ICS Q2 / JUL-12 Awarded to Jack Purai for 36 months on July 2012

16 Contract 19 Contract 07 Safeguard Specialist Senior Accountant 100, , ICS Q2 / JUN-13 Awarded to Levi Masil for 18 months on June 2013 and extended by 150 days in December , , ICS Q2 / JUL-12 Awarded to Dorothy Memti for 36 months on July 2012 D. Competitive 1. General competitive bidding (NCB) shall conform to the provisions set in the Public Financial Management Act (PFMA) as issued in 1995 and amended in 2003, and the specific procedures prescribed in the Financial Instructions (FIs) issued in 2005, with the clarifications and modifications described in the following paragraphs required for compliance with the provisions of ADB Procurement Guidelines. 2. Participation in (i) (ii) (iii) Government-owned enterprises in Papua New Guinea shall be eligible to bid only if they can establish that they are legally and financially autonomous, operate under commercial law, and are not a dependent agency of the Borrower/Executing Agency/Implementing Agency. Foreign bidders shall be eligible to participate in bidding under the same conditions as national bidders. shall not be restricted to preregistered firms and such registration shall not be stated in the bidding documents as a condition for the submission of bids. Where registration is required prior to award of contract, bidders: (i) shall be allowed a reasonable time to complete the registration process; and (ii) shall not be denied registration for reasons unrelated to their capability and resources to successfully perform the contract, which shall be verified through -qualification. 3. Classification of Contractors; Qualification; Post-qualification (i) (ii) Post qualification shall be used unless prequalification is explicitly provided for in the loan agreement/procurement plan. shall not be restricted to any particular class of contractors, and non-classified contractors shall also be eligible to bid. Qualification criteria (in case prequalification was not carried out) shall be stated in the bidding documents, and before contract award, the bidder having submitted the lowest evaluated responsive bid shall be subject to -qualification. 4. Conflict of Interest Bidders may be considered to be in conflict of interest with one or more parties in this bidding process if, including but not limited to: (i) they have controlling shareholders in common, or

17 (ii) they receive or have received any direct or indirect subsidy from any of them; or (iii) they have the same legal representative for purposes of this bid; or (iv) (v) (vi) (vii) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about or influence on the Bid or another Bidder, or influence the decisions of the Employer regarding this bidding process; or a Bidder participates in more than one bid in this bidding process. Participation by a Bidder in more than one Bid will result in the disqualification of all Bids in which the party is involved. However, this does not limit the inclusion of the same subcontractor in more than one bid; or a Bidder or any of its affiliates participated as a consultant in the preparation of the design or technical specifications of the contract is the subject of the Bid; or a Bidder or any of its affiliates has been hired (or is proposed to be hired) by the Employer or Borrower as Engineer for the contract. 5. s No preference shall be given for domestic bidders and for domestically manufactured goods. 6. Advertising, time for bid preparation (i) (ii) Invitations to bid shall be advertised in at least one newspaper of national circulation or freely accessible and well-known website, allowing a minimum of 4 weeks for the preparation and submission of bids, such 4 weeks period to begin with the availability of the bid documents or the advertisement, whichever is later. of NCB contracts estimated at $500,000 or more for goods and related services, or $1,000,000 or more for civil works, shall be advertised on ADB's website via the ing of the Procurement Plan. 7. Standard Documents Until national standard bidding documents approved by ADB are available, bidding documents acceptable to ADB should be used. 8. Bid Security If required by the bidding documents, bid security shall be in the form of a bank guarantee from a reputable bank. A bidder's bid security shall apply only to a specific bid. 9. Bid Opening and Bid Evaluation (i) (ii) (iii) Bidders may deliver bids, at their option, either in person or by courier service or by mail. Bidders shall not be allowed to amend their tenders after the closing date and time for submission of bids. Bids shall be opened in public, immediately after the deadline for submission of bids. No bid shall be rejected during bid opening. The name of the bidder, the total amount of each bid, and

18 any discounts shall be read aloud and recorded in the minutes of the public bid opening. (iv) (v) (vi) Evaluation of bids shall be made in strict adherence to the Qualifications and Evaluation Criteria stipulated in the bidding documents No bidder shall be rejected merely on the basis of a comparison with the employer's estimate and budget ceiling without ADB's prior concurrence. The Contract shall be awarded to the technically responsive bidder that offers the lowest evaluated price, and meets the qualifying criteria. In determining the lowest evaluated price, the following are to be considered: (i) bid price, as offered, (ii) arithmetical corrections on the bid price, if any, and (iii) monetary value of the evaluation criteria that are stated in the bidding document. 10. Rejection of Bids Bids shall not be rejected and new bids solicited without ADB's prior concurrence. 11. Extension of the Validity of Bids In exceptional circumstances and with prior ADB approval, the procuring entity may, before the expiration of bid validity, request all bidders in writing to extend the validity of their bids. In such a case, bidders shall not be requested nor permitted to amend the price or any other condition of their bid. Bidders shall have the right to refuse to grant such an extension without forfeiting their bid security, but bidders granting such an extension shall be required to provide a corresponding extension of their bid security. 12. Disclosure on Contract Awards At the same time that notification on award of contract is given, the Borrower /Executing Agency/Implementing Agency shall publish the following information on contract award on a free and open access website or other means of publication acceptable to ADB: (i) name of each bidder who submitted a bid; (ii) bid prices as read out at bid opening; (iii) name and evaluated price of each bid that was evaluated; (iv) names of bidders whose bids were rejected and the reasons for the rejection; and (v) name of the winning bidder, price it offered as well as the duration and summary scope of the contract awarded. The Executing/Implementing Agency shall respond in writing to unsuccessful bidders who seek explanations on the grounds on which their bids are not selected. 13. No Negotiations There shall be no negotiations, even with the lowest evaluated bidder, without ADB's prior concurrence. A bidder shall not be required, as a condition of award, to undertake obligations not specified in the bidding documents, or otherwise, to modify the bid as originally submitted. 14. Inspection and Auditing Each contract financed from the proceeds of a Loan/Grant shall provide that the contractor/supplier shall permit ADB, at its request, to inspect their accounts and records relating to the performance of the contract and to have said accounts and records audited by auditors appointed by ADB. 15. Member Country Restriction Bidders must be nationals of member countries of ADB, and offered goods must be produced in and supplied from member countries of ADB.

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