Strathroy- Caradoc Police Services Board

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1 Page 1 of 2 Strathroy- Caradoc Police Services Board Directed to: Mayor Vanderheyden and Members of Council Meeting Date: December 16, 2013 Presented by: Ron LaPier, Laurie Hayman & Mark Campbell Attachment(s): 2 Subject: Live Scan Fingerprint Scan- Unbudgeted Capital Purchase Recommendation: At the November meeting of the Strathroy-Caradoc Police Services Board, the Board approved the purchase of the Live Scan Fingerprinting System as a necessary capital purchase, and recommended that the Chief use unexpected funds from the 2013 budget. Based on year end projections it is anticipated that there will be sufficient funds at year end for this purpose. Background: The RCMP Automated Fingerprint Identification System (AFIS) is maintained by the RCMP. All Police Services submit fingerprints to the RCMP for analysis and comparisons including fingerprints for criminal investigations or proceedings and increasingly as part of civil criminal record check applications. In 2013 the RCMP alerted Policing Agencies across the Country that effective July 2014 they would no longer accept paper based fingerprint submissions. The RCMP has a tremendous backlog of submissions, causing in some cases an 18 month delay in processing or completing records. The Ontario Police Technology Information Cooperative (OPTIC) represents our Service in working with the RCMP and vendors in trying to find electronic solutions to meet the expectations of the RCMP. OPTIC is providing the central servers that will provide the connectivity for all the OPTIC Agencies, leaving Municipal Police Services to find a scanning device that fits their needs. Comments: The delivery of fingerprint submissions to the RCMP for investigative and record maintenance is a daily activity, vital to providing effective policing to our community. Purchasing a device capable of processing criminal/civil transactions is required. The purchase of a unit only capable of civil transactions is optional at this time, but does have revenue generating potential to offset these initial costs. Consultation: Several larger and some police services have already purchased and implemented the Cogent Live Scan System. Given the cost and the necessity this topic has been discussed several times at the small and medium services meeting at which the Chief and Deputy are frequent participants. Police Services who use the same Records Page 1

2 Management System (RMS) say they all have opted for the Cogent device for several reasons including the lower price, comparable quality, and the NICHE (RMS) interface compatibility. Financial Implications: The following is the cost breakdown for the Cogent systems: CS1000P (Ruggedized) Live Scan capable of criminal/civil applications $ Sony EVI-D100 Sony Communications Colour Video Camera $800 NICHE Interface Software $2500 FBI Certified Printer $3000 Installation & Training $3500 Shipping & Duty (from California USA) $3500 Driver s Licence Reader $900 CS500e (Civil) Live Scan capable of civil application $12,000 Total Costs $56, tax ($ ) =$63, Prepared by: Laurie Hayman Chief of Police Mark Campbell Deputy Chief of Police

3 National Police Services Services nationaux de police May 23,2013 Dear Chief, We are writing to secure your commitment to start submitting C-216 fingerprint forms electronically to the Canadian Criminal Real-Time Identification Services (CCRTIS). The National Police Information Services Advisory Board (NPIS AB), comprised of representatives from each province, as chosen by their Provincial Association of Chiefs of Police, passed a resolution which established July 1, 2014, as the target date by which police agencies must submit C-216 fingerprint forms electronically. As a result, we are seeking your support and encourage you to make the necessary arrangements to accomplish this goal. Electronic fingerprint submissions will immediately benefit the entire Canadian law enforcement community because they will contribute to more accurate, complete and timely criminal record information. Electronic fingerprint submissions also form the basis for all further automation including electronic charge and disposition updates which are currently being planned. In terms of submitting fingerprints electronically, there are several options available to you. You can purchase an RCMP-certified LiveScan or CardScan device or, if your agency cannot acquire a device at this time, you may be able to partner with another police agency that has the necessary technology. Should you have any questions about electronic fingerprint submissions and the NPIS AB resolution, please feel free to contact your provincial NPIS AB representative. As well, representatives from CCRTIS will be available at the 2013 Canadian Association of Chief of Police (CACP) Annual Conference in Winnipeg to discuss this initiative and the critical need for timely implementation. Your support is essential. Please find attached background information about this initiative and the Electronic Device Options Sheet which outlines the products available. For assistance with the implementation of your chosen technology solution, and to confirm your commitment, please contact Biometric Business Solutions at as soon as possible. Sincerely, ~~4 Assistant Commissioner Fran<;ois Bidal, Royal Canadian Mounted Police Co-chair National Police Information Services Advisory Boa rd Chief Clive Weighill Saskatoon Police Service Co-chair National Police Information Services Advisory Board ~ '. ~..' '.. A Royal Canadian Gendarmerie royale Mounted Police du Canada Canada

4 'riminai Identification ervlce The Canadian Criminal Real Time Identification Services (CCRTIS) is pleased to launch a new C-216 criminal fingerprint form, which was developed in consultation with contributing agencies. As per the National Police Information Services Advisory Board (NPIS AB) resolution of May 2012, the new form will contribute to more timely, accurate and complete updates to the National Repository of Criminal Records. Some features of the new form C-216 include: A clear charge and disposition area; The identification of mandatory fields to prevent front-end rejection ; and A standardized template to accelerate processing times onto the National Repository of Criminal Records. Currently, CCRTIS accepts multiple versions of the form C-216 developed by various contributing agencies. The use of these multiple versions created delays and inconsistencies within CCRTIS. The new form C-216 is essential to assist CCRTIS in modernizing and automating business processes. By October 1, 2013, the new form C-216 will be implemented and will be the only form accepted. CCRTIS will be following up with any contributing agencies submitting non-standard forms by paper, and will assist in the migration to the new form, as necessary. Les Services canadiens d'identification criminelle en temps reel (SCICTR) sont heureux d'annoncer la mise en service d'un nouveau formulaire C-216 pour empreintes digitales (fins pemales), elabore en consultation avec les services contributeurs. Conyu a la suite de la resolution du Comite consultatif sur les services nationaux d'information policiere (CCSNIP) de mai 2012, ce formulaire permettra de mettre ajour plus rapidement et de fayon plus complete et precise Ie Repertoire national des casiers judiciaires. Voici des caracteristiques du nouveau formulaire : zone pour les accusations et les jugements indiquee clairement; identification des zones obligatoires pour eviter Ie rejet d'une demande; grille standard pour accelerer Ie versement au Repertoire national des casiers judiciaires. AI'heure actuelle, les SCICTR acceptent les differentes versions du formulaire C-216 creees par les services contributeurs. Toutefois, I'utilisation de ces multiples versions entratne des retards et un manque d'uniformite pour les SCICTR. Le nouveau formulaire est essentiel, car il permettra aux SCICTR de moderniser et d'automatiser leurs processus de travail. Ce formulaire sera mis en service Ie 1er octobre 2013 et sera des lors Ie seul formulaire accepte. Les SCICTR communiqueront avec les services qui transmettent des dactylogrammes papier afin de les aider a passer au nouveau formulaire, s' il y a lieu. Gendarmerie royale Royal Canadian du Canada Mounted Police Canada

5 With the recent resolution regarding cessation of paper fingerprint submissions in July 2014, CCRTIS is encouraging all contributing agencies to acquire means for electronic submission. Contributing agencies already using Livescan devices to electronically submit fingerprints to CCRTIS will not be required to upgrade to the new form C-216 at this time. The new form will be implemented during the normal course of software upgrades. Should you have any questions, please contact CCRTIS at: Depuis la resolution recente de cesser la transmission des dactylogrammes papier en juillet 2014, les SCICTR encouragent tous les services a se doter du materiel necessaire pour transmettre des dactylogrammes electroniques. Ceux qui utilisent deja des appareils Livescan n'ont pas besoin d'adopter Ie nouveau formulaire a ce moment-ci. Celui-ci sera integre dans les mises a jour. Pour to ute question, n'hesitez pas a communiquer avec les SCICTR a I'adresse : Directeur general Services canadiens d'identification criminelle en temps reel Director General Canadian Criminal Real Time Identification Services Page 2

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