XTEND ONLINE MANUAL LOGIN... 1 WELCOME SCREEN... 2 MY PERSONAL DETAILS MIJN GEGEVENS... 2 CURRENT AND PAST DECLARATIONS DECLARATIES...

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1 XTEND ONLINE MANUAL Introduction Xtend uses an online environment for the declaration of worked hours. This environment is called: Xtend online. Besides declaring worked hours, this environment also shows your personal details, your current placements and your (past) payslips/payments. In the future more functionality will be added. Might you have any problems filling in the hours or might any information be incorrect, please contact us. Index LOGIN... 1 WELCOME SCREEN... 2 MY PERSONAL DETAILS MIJN GEGEVENS... 2 CURRENT AND PAST DECLARATIONS DECLARATIES... 3 OVERVIEW... 3 FILLING IN A DECLARATION... 4 PAYMENTS BETALINGEN... 5 PAYSLIPS LOONAFREKENINGEN... 6 Login Figure 1: Login screen Login in can be done through the Xtend website or directly by going to This page will show two boxes in which you can enter your username ( Gebruikersnaam normally your address) and password ( Wachtwoord ) (see fig. 1). Might you have forgotten your password, please press: Wachtwoord vergeten? and after entering your username, a new password will be send to you.

2 DUTCH Gebruikersnaam Wachtwoord Wachtwoord vergeten? ENGLISH Username (most often adres) Password Password forgotten? Welcome screen Figure 2: Welcome screen After logging in you will be presented with a welcome screen and a list of all the menu options on the left side. By selecting one of these options, you will go to the subsequent screen. The menu options are covered by the chapters below. DUTCH ENGLISH FUNCTION Uitloggen Log out Leave Xtend online Wachtwoord wijzigen Change your password Mijn gegevens My personal details View your known details and upload CV/photo Declaraties Declarations Fill in your hour declarations and view past declarations Betalingen Payments View when payments have or will be done Loonafrekeningen Payslips View and download your payslips My personal details Mijn gegevens Figure 3: My personal details

3 This screen will show all personal details that are known to us. Currently it is not possible to alter these data. Might any information be incorrect, please contact us by mail or phone. In the future it will be possible to change your details, upload or change your photo ( Foto bijwerken ) and to upload or change your Curriculum Vitae ( Nieuwe CV Uploaden ). Current and past declarations Declaraties Overview This screen will show your declarations over the current and past weeks. The table shows a declaration number ( Declaratie ), a week, a function ( Plaatsing ), an employer ( Opdrachtgever ), a reference number ( Kostenplaats ) and the current status. Above the table you can search on a certain year and/or week and on keywords ( Zoek op ). Furthermore you can (de)select certain options: Laatste versie : Latest versions, shows only the latest versions of the weekly declarations (when multiple declarations have been filled in for a certain week). Alleen bewerkbaar : Editables only, shows only those declarations that can still be edited (not yet approved). Is actief : Is active, shows only declarations for the current (active) employer. Status Each week has one line in the table for which a declaration can be (or has been) filled in. The status mentions in which step of the processing chain your declaration currently is: Open: The declaration is ready to be filled in, no data has yet been entered Ingevuld entered: The declaration has been entered and is ready for approval Goedgekeurd approved (green): The declaration has been approved by the employer Afgekeurd declined (red): The declaration has been declined by the employer or Xtend Received by Xtend (green): The declaration is received by Xtend and ready to be processed Verwerkt processed: Xtend has processed the declaration

4 Filling in a declaration ATTENTION: FILL IN YOUR DECLARATION ON YOUR LAST WORKING DAY OF THE WEEK. AFTER YOU HAVE ENTERED YOUR HOURS, YOUR SUPERVISIOR (EMPLOYER) WILL BE AUTOMATICALLLY NOTIFIED By selecting a week on the overview of Declarations, you will see the hourly worksheet for that week. Each week has all the days listed. As long as the status of the declaration is Open or Entered, you can still edit the data on this worksheet Figure 4: Filling in the hourly worksheet The left top section (highlighted green above) of the worksheet shows specific information on the declaration like week, contract number, responsible Xtend employee, etc. The top right section (highlighted red above) shows information on the employer and gives the possibility to add additional information (not necessary). There are five buttons (highlighted yellow above) that you can press. The first button ( Opslaan ) will save the current declaration and the hours filled in. The second button ( Annuleren ) will cancel your declaration and undo the last alterations. The third and fourth button will take you to the previous ( Vorige ) or next ( Volgende ) declaration. The fifth button ( Lijst ) will return to the list view of all declaration. The main section (highlighted blue above) gives the possibility to fill in the hourly declarations for each day of the week: 1. The first box (1) specifies the type of hours ( Urensoorten ) and the days of the week (Monday until Sunday). In general you will only need to fill in the Normale Uren which are the standard working hours. After filling in the hours for each day (just type in the hours below the day) a total will be presented on the end of the row. 2. The second box (2) gives the possibility to enter travel expenses. This is only valid when you can get a reimbursement according to your contract. You can enter either travel days or travel distance in the two lines below Vergoedingen/Inhoudingen. 3. The third box (3) gives the possibility to enter remarks ( Opmerking ). Might there be any remarks concerning this declaration towards either your supervisor or Xtend, you can put them here.

5 After you have entered all hours for the specified week, you have to press save ( Opslaan ), this will save your declaration and your supervisor will be able to approve your declaration in his own Xtend Online environment. After saving your declaration you can return to the declaration overview by pressing the List button ( Lijst ). When you entered a declaration for a week for the first time, the status of this declaration will have changed from Open into Entered. When a supervisor has accepted or declined your entered declaration, you will be notified by . The supervisors are requested to process all declarations on Friday afternoon or Monday morning. If you have not received a notification by Tuesday, your supervisor most probably has not yet processed your declaration. Please check the status of your declaration on Xtend Online and notify your supervisor when your declaration has not been processed (approved). Payments Betalingen Figure 5: Overview of all past and future payments This shows the payments that have been or will be done into your bank account. Bu entering a year (and a week) you can see all payments for that period. The table states the date of the bank payments ( Datum ), the current state ( Status ) which can be: booked in ( Gepland ) or paid ( Betaald ), the bank account number ( Rekening ), the paid amount ( Bedrag ) and the description of the payment ( Omschrijving ). DUTCH ENGLISH IINFORMATION Datum Date Date of the (planned) payment Status State Current state of the payment (planned/paid) Rekening Bank account The account on which the amount is/will be paid Bedrag Amount Omschrijving Description Description of the reason and week of payment

6 Payslips Loonafrekeningen Figure 6: Overview of Payslips This menu option shows all your past payslips. Those declarations that have been processed and for which a payment has been authorised are listed here. By pressing a document from a certain week, you will open a PDF file that shows your detailed payslip.

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