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1 0 UC Modernization Project Plan 1115 d 1 1 Phase I - Business Case Development and Competitive Procurement 205 d Complete Initial Feasibility Study 55 d Prepare and Issue LBR 30 d Competitive Procurement 110 d Develop Procurement Plan 5 d 3FS+10 d Develop Procurement Documents 4 wks Release Procurement Vehicle 1 d Conduct Q&A 26 d Gather bidder questions 14 d Conduct bidder conference 1 d 9FS+5 d Develop written responses to bidder questions 5 d Distribute responses 1 d Bidder Response Preparation 4 wks Responses due to AWI 0 d Prepare Evaluation Team 10 d Finalize Evaluation Documents 5 d Meet to review and finalize evaluation rules 3 d Meet to review and finalize evaluation forms 1 d Meet to review and finalize evaluator agreement 1 d Schedule evaluator training 1 d Conduct initial evaluator training 2 d Conduct final evaluator training 2 d Evaluation 36 d Receive and distribute proposals 1 d Conduct reference checks 5 d Evaluate vendor responses - 1st pass 10 d Conduct Q&A session with SMEs 2 d Gather and enter initial tech prop evaluations 1 d Review 1st pass scoring 1 d Open cost proposals 1 d Post notification for orals (short list) 1 d Post notification of Intent to request BAFO (if deemed necessary) 1 d Schedule oral presentations 1 d Publish orals guidelines and instructions 1 d Conduct oral presentations 5 d 33FS+5 d Revise vendor evaluations 2 d Summarize vendor results (in workbook) 2 d Obtain BAFO (Best and Final Offer - if deemed necessary) 3 d Award and Negotiation 28 d Review BAFO (If requested) 3 d Present recommendation 1 d Post intent to award 1 d Intent to protest period 3 d Protest period 10 d Contract Negotiation 10 d Prepare, negotiate, execute contract documents 10 d 42FS+13 d 47 2 Phase II - Requirements Gathering and Competitive Procurement 257 d Project Management 257 d Initiation 23 d Establish joint PMO and project team 5 d Create project charter 5 d Obtain acceptance and signoff of project charter by project sponsor 5 d Mobilize project team 5 d 52 Page 1

2 Schedule and prepare project kick-off 2 d Conduct project kickoff 1 d Planning 20 d Develop Project Management Plan 2 d Develop Scope Management Plan 1 d Create Work Breakdown Structure 1 d Define and Sequence Activities 1 d Activity Resource and Duration Estimating 2 d Develop Project Schedule 2 d Develop Project Budget Baseline 1 d Develop Quality Plan 1 d Develop Communications Management Plan 2 d Develop Risk Management Plan 1 d Develop Risk Response Plan 1 d Obtain acceptance and signoff of Project Management Plans 5 d Monitoring and Controlling 243 d Weekly Status Reporting 243 d Monthly Steering Committee Reporting 243 d Integrate Change Control 243 d Integrate Scope Control and Verification 243 d Integrate Schedule Control 243 d Integrate Cost Control 243 d Integrate Quality Control 243 d Project Oversight 243 d Technical Review Workgroup (TRW) 243 d Periodic Meetings 243 d Office of Policy and Budget (OPB) 243 d Periodic Meetings 243 d Closure 9 d Create Knowledge Transfer Plan 5 d Conduct Knowledge Transfer 2 d Document Lessons Learned 1 d Close Contract 1 d Requirements Gathering 85 d Gather Functional Requirements 10 wks Gather Technical Requirements 6 wks Develop Requirements Traceability Matrix 2 wks 89FF Obtain acceptance and sign-off on Phase II deliverables 5 d Feasibility Study Update 40 d Update Phase I Feasibility Study 8 wks Competitive Procurement 105 d Develop Procurement Plan 3 d Develop Procurement Documents 4 wks Release Procurement Vehicle 1 d Conduct Q&A 26 d Gather bidder questions 14 d Conduct bidder conference 1 d 99FS+5 d Develop written responses to bidder questions 5 d Distribute responses 1 d Bidder Response Preparation 4 wks Responses due to AWI 0 d Prepare Evaluation Team 10 d Finalize Evaluation Documents 5 d Meet to review and finalize evaluation rules 3 d 97 Page 2

3 Meet to review and finalize evaluation forms 1 d Meet to review and finalize evaluator agreement 1 d Schedule evaluator training 1 d Conduct initial evaluator training 2 d Conduct final evaluator training 2 d Evaluation 33 d Receive and distribute proposals 1 d Conduct reference checks 5 d Evaluate vendor responses - 1st pass 10 d Conduct Q&A session with SMEs 2 d Gather and enter initial tech prop evaluations 1 d Review 1st pass scoring 1 d Open cost proposals 1 d Post notification for orals (short list) 1 d Post notification of Intent to request BAFO (if deemed necessary) 1 d Schedule oral presentations 1 d Publish orals guidelines and instructions 1 d Conduct oral presentations 2 d 123FS+5 d Revise vendor evaluations 2 d Summarize vendor results (in workbook) 2 d Obtain BAFO (Best and Final Offer - if deemed necessary) 3 d Award and Negotiation 28 d Review BAFO (If requested) 3 d Present recommendation 1 d Post intent to award 1 d Intent to protest period 3 d Protest period 10 d Contract Negotiation 10 d Prepare, negotiate, execute contract documents 10 d 132FS+13 d Phase III - System Implementation 651 d Project Management 651 d Initiation 20 d Establish Joint PMO and Project Team 5 d 47FS+2 d Create project charter 5 d Obtain acceptance and signoff of project charter by project sponsor 5 d Mobilize project team 5 d Project Kickoff 3 d Schedule and prepare 2 d Conduct project kickoff 1 d Planning 20 d Update Project Management Plans for Phase III 15 d Obtain acceptance and signoff of Project Management Plans 5 d Monitoring and Controlling 623 d Weekly Status Reporting 623 d Monthly Steering Committee Reporting 623 d Integrate Change Control 623 d Integrate Scope Control and Verification 623 d Integrate Schedule Control 623 d Integrate Cost Control 623 d Integrate Quality Control 623 d Project Oversight 620 d Independent Verification & Validation (IV&V) 620 d Periodic Project Assessments 620 d Technical Review Workgroup (TRW) 620 d Page 3

4 Periodic Meetings 620 d Office of Policy and Budget (OPB) 620 d Periodic Meetings 620 d Organizational Change Management 570 d Develop Change Management Plan 25 d Conduct Stakeholder Analysis 10 d Conduct Organizational Impact Analysis/Action Plans 25 d Execute Organizational Alignment Action Plans 420 d Create Required Skills Matrix/Gap Analysis 10 d Conduct Change Readiness Assessment 20 d Training 60 d Develop Training Plan 10 d Develop Training Curriculum 20 d Develop Training Materials 10 d Conduct User Training Statewide 4 wks Closure 43 d Create Knowledge Transfer Plan 10 d Conduct Knowledge Transfer 20 d Document Lessons Learned 2 d Close Contract 1 d Analysis 65 d Validate and prioritize existing requirements 30 d Document low-level functional and technical requirements 30 d Obtain acceptance and sign-off of functional and technical requirements 5 d Design 130 d Functional Design 80 d Conduct JAD Sessions 30 d Create User Interface Prototypes 15 d Obtain acceptance and sign-off of User Interface Prototypes 10 d Develop functional design specification document 15 d Obtain acceptance and sign-off of functional design specification 10 d Deliver functional design specification 0 d Technical Design 50 d Design system architecture 10 d Create data model 10 d Database Design 10 d Develop technical specification document 10 d Obtain acceptance and sign-off of technical design deliverables 10 d Deliver technical design documentation 0 d Development 245 d Set up and configure development environment 15 d Develop database 30 d Develop Claims and Benefits Modules 30 d Develop Adjudication Modules 30 d Develop Appeals Modules 30 d Develop Benefit Payment Control Modules 30 d Develop Quality Assurance and Federal Reporting Modules 30 d Develop Customer Information Module 30 d Perform Unit Testing 110 d Develop System Documentation 20 d Help Screen Development 40 d Online Tutorial Development 40 d Deploy Release to testing environment 0 d System Testing 60 d 214 Page 4

5 Deploy to Staging Environment 0 d Data Conversion 35 d Develop data conversion plan 10 d Obtain acceptance and sign-off of data conversion plan 5 d Deliver data conversion plan 0 d Execute data conversion plan 20 d Auditing 5 d Filtering 5 d Correcting 5 d Verification 5 d Data Migration 35 d Create data migration plan 25 d Obtain acceptance and sign-off of data migration plan 5 d Deliver data migration plan 0 d Execute data migration plan 5 d Data Warehouse Development 45 d Design 15 d Develop 15 d Populate 15 d Testing 120 d Create test plan 15 d Create test cases 15 d System testing 15 d Regression testing 15 d Integration Testing 15 d Load Testing 5 d User Acceptance Testing 40 d Create test plan 5 d Create test cases 10 d Obtain acceptance and signoff of test plan and test cases 5 d Deliver test plan and test cases 0 d Perform User Acceptance Testing 20 d Response to Use Acceptance Testing 10 d Regression Testing 10 d Implementation 20 d Create implementation plan 5 d Deploy to Production Environment Statewide 15 d Implementation Complete 0 d Operations and Maintenance Planning 40 d Develop system operations and maintenance plan 20 d Obtain acceptance and signoff of operations and maintenance plan 20 d Deliver Operations and Maintenance Plan 0 d Begin System Warranty Period 0 d 257 Page 5

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