Input, Output and Tools of all Processes

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1 1 CIS12-3 IT Project Management Input, Output and Tools of all Processes Marc Conrad D104 (Park Square Building) 26/02/ :22:06 Marc Conrad - University of Luton 1

2 2 Mgmt / Initiating Process Group Develop Project Charter Contract Project statement of work Environmental and organizational factors Project charter Project selection methods Project management methodology Project management information system Expert judgement 26/02/ :22:08 Marc Conrad - University of Luton 2

3 3 Mgmt / Initiating Process Group Develop Project Statement (preliminary) Project charter Project statement of work Environmental and organizational factors Project scope statement (preliminary) Project management methodology Project management information system Expert judgement 26/02/ :22:08 Marc Conrad - University of Luton 3

4 4 Mgmt / Planning Process Group Develop Project Management Plan Project Charter Project scope statement (preliminary) Project management processes Forecasts Environmental and organizational factors Work performance information Project management methodology Project management information system Expert judgement 26/02/ :22:08 Marc Conrad - University of Luton 4

5 5 Mgmt / Executing Process Group Direct and Manage Project Execution Approved corrective actions Approved preventive actions Approved change requests Approved defect repair Validated defect repair Deliverables Requested changes Implemented change requests Implemented corrective actions Implemented preventive actions Implemented defect repair Work performance information Project management methodology Project management information system 26/02/ :22:08 Marc Conrad - University of Luton 5

6 6 Mgmt / Monitoring & Controlling Monitor and Control Project Work Work performance information Performance reports Rejected change requests Recommended corrective actions Recommended preventive actions Performance reports Forecasts Recommended defect repair Requested changes Project management methodology Project management information system Earned value management Expert judgement 26/02/ :22:08 Marc Conrad - University of Luton 6

7 7 Mgmt / Monitoring & Controlling Integrated Change Control Requested changes Work performance information Recommended preventive actions Recommended corrective actions Recommended defect repair Deliverables (approved) Approved change requests Rejected change requests (approved updates) Project scope statement (approved updates) Approved corrective actions Approved preventive actions Approved defect repair Deliverables (approved) Project management methodology Project management information system Expert judgement 26/02/ :22:08 Marc Conrad - University of Luton 7

8 8 Mgmt / Closing Process Group Close Project Project charter Project scope statement Contract documentation Environmental and organizational factors Work performance information Deliverables (approved) Administrative closure procedure Contract closure procedure Final product, service or result (updates) Project management methodology Project management information system Expert judgement 26/02/ :22:08 Marc Conrad - University of Luton 8

9 9 Mgmt / Planning Process Group Planning Project charter Project scope management (preliminary) Environmental and organizational assets management plan Expert judgement Templates, forms, standards 26/02/ :22:08 Marc Conrad - University of Luton 9

10 10 Mgmt / Planning Process Group Definition Project charter management plan Organizational assets Approved change requests Project scope statement (detailed) (updates) Product analysis Alternative identification Expert judgement 26/02/ :22:08 Marc Conrad - University of Luton 10

11 11 Mgmt / Planning Process Group Create Work Breakdown Structure Project scope statement (detailed) Work breakdown structure (WBS) and dictionary Work breakdown structure templates Decomposition 26/02/ :22:08 Marc Conrad - University of Luton 11

12 12 Mgmt / Monitoring and Controlling Verification management plan Deliverables Project scope statement Work breakdown structure and dictionary Verified scope Work breakdown structure and dictionary (updates) Inspection 26/02/ :22:08 Marc Conrad - University of Luton 12

13 13 Mgmt / Monitoring and Controlling Control management plan Work breakdown structure and dictionary Performance reports Work performance information Approved change requests Requested changes Recommended corrective action (updates) (updates) Work breakdown structure and dictionary (updates) Change control system Variance analysis Re-planning Configuration management system 26/02/ :22:08 Marc Conrad - University of Luton 13

14 14 Mgmt / Planning Process Group Activity Definition Work breakdown structure and dictionary Project scope statement Organized process assets Activity list Activity list attributes Work breakdown structure and dictionary (updates) Milestone list Decomposition Templates Level of detail Expert judgement 26/02/ :22:08 Marc Conrad - University of Luton 14

15 15 Mgmt / Planning Process Group Activity Sequencing Activity list Activity list attributes Project scope statement Milestone list Project schedule network diagrams Activity list (updates) and scope statement (updates) Precedence Diagramming Method (PDM) Arrow Diagramming Method (ADM) Schedule network templates Dependency determination. 26/02/ :22:08 Marc Conrad - University of Luton 15

16 16 Mgmt / Planning Process Group Activity Resource Estimating Activity list Activity list attributes Organizational policies Resource availability Activity resource requirements Resource requirements supporting detail Activity list (updates) Expert judgement Alternative identification Published estimating data Estimating software programs Bottom-up estimates by activity 26/02/ :22:08 Marc Conrad - University of Luton 16

17 17 Mgmt / Planning Process Group Activity Duration Estimating Activity list Activity list attributes Project scope statement Project cost estimates Activity resource requirements Resource availability register Activity duration estimates Activity list (updates) Activity list attributes (updates) Expert judgements analogous duration estimating quantitatively based durations three-point-estimates of duration reserve time maximum activity duration 26/02/ :22:08 Marc Conrad - University of Luton 17

18 18 Mgmt / Planning Process Group Schedule Development Project scope statement Project schedule network diagrams Activity duration estimates Activity resource requirements Resource availability register Activity list attributes Resources calendars Project schedule Project schedule supporting detail Schedule management plan (updates) Resource requirements (update) Critical path method Schedule compression What if analysis Resource leveling Critical chain 26/02/ :22:08 Marc Conrad - University of Luton 18

19 19 Mgmt / Monitoring and Controlling Schedule Control Project schedule Performance reports Approved change requests Schedule management plan Project scheduel (updates) Requested changes Recommended corrective action Progress reporting schedule charge control system performance measurement project management software variance analysis schedule comparison bar charts 26/02/ :22:08 Marc Conrad - University of Luton 19

20 20 Mgmt / Planning Process Group Estimating Project charter Project scope statement Work breakdown structure and dictionary management plan Staffing management plan register Environmental and organizational factors Activity cost estimates Activity cost supporting detail Analogous cost estimating Resource cost rates Bottom-up cost estimating Computerized tools Other cost estimating methods Contingency activities of quality 26/02/ :22:08 Marc Conrad - University of Luton 20

21 21 Mgmt / Planning Process Group Budgeting Activity cost estimates Work breakdown structure and dictionary Project schedule Project charter baseline Project funding requirements (update) aggregation Management reserves Parametric modeling Expenditure raionalization 26/02/ :22:08 Marc Conrad - University of Luton 21

22 22 Mgmt / Monitoring and Controlling Control Performance reports Approved change requests baseline Project funding requirements (update) Required corrective action Estimate at completion Request changes (update) change control system Performance measurement Project performance reviews Computerized tools Variance management 26/02/ :22:09 Marc Conrad - University of Luton 22

23 23 Mgmt / Planning Process Group Planning Project charter Project scope statement Environmental and organizational factors management plan metrics checklists Process improvement plan (updated) -benefit analysis Benchmarking Design of experiments of quality 26/02/ :22:09 Marc Conrad - University of Luton 23

24 24 Mgmt / Executing Process Group Perform Assurance management plan metrics Process improvement plan Work performance information Approved change requests control measurements Requested changes Recommended corrective actions Organisational process assets (updates) (updates) planning tools and techniques audits Process analyses control tools and techniques Benchmarking 26/02/ :22:09 Marc Conrad - University of Luton 24

25 25 Mgmt / Monitoring & Controlling Perform Control management plan metrics checklists Work performance information Approved change requests Product, service, or result Recommended corrective actions Recommended preventive actions Requested changes Recommended defect repair Validated defect repair (updates) control measurements (updates) Inspection Control charts Pareto diagrams Statistical sampling Flowcharting Trend analysis Defect repair review 26/02/ :22:09 Marc Conrad - University of Luton 25

26 26 Mgmt / Planning Human Resource Planning Activity resource estimates Environmental and organizational factors Roles and responsibilities Project organization charts Staffing management plan Organisational charts and position descriptions Human resource templates Networking Organizational theory 26/02/ :22:09 Marc Conrad - University of Luton 26

27 27 Mgmt / Planning Acquire Project Team Roles and responsibilities Project organization charts Staffing management plan Environmental and organizational factors Project staff assignments Resource calendars Staffing management plan (updates) Resource availability Pre-assignment Negotiation Virtual Teams 26/02/ :22:09 Marc Conrad - University of Luton 27

28 28 Mgmt / Executing Develop Project Team Project staff assignments Staffing management plan Team performance assessment General management skills Training Team-building activities Ground rules Co-location Recognition and rewards 26/02/ :22:09 Marc Conrad - University of Luton 28

29 29 Mgmt / Monitoring & Controlling Manage Project Team Project staff assignments Roles and responsibilities Project organization charts Staffing management plan Performance reports Team performance assessment Staffing management plan (updates) Requested changes (updates) Observation and conversation Project performance appraisals Conflict management Issues log 26/02/ :22:09 Marc Conrad - University of Luton 29

30 30 Communication Mgmt / Planning Process Group Planning Project charter Project scope statement management plan Stakeholder analysis requirement analysis technology 26/02/ :22:09 Marc Conrad - University of Luton 30

31 31 Mgmt / Executing Information Distribution Work performance information management plan (updates) (updates) Communication skills Information gathering and retrieval systems Information distribution methods Lessons learned process 26/02/ :22:09 Marc Conrad - University of Luton 31

32 32 Mgmt / Monitoring & Controlling Performance Reporting Work performance information Forecasts Approved change requests Deliverables Performance reports Forecasts Requested changes (updates) Recommended corrective action Information presentation tools Performance information gathering and compilation Status review meeting 26/02/ :22:09 Marc Conrad - University of Luton 32

33 33 Mgmt / Monitoring & Controlling Manage Stakeholders Communication management plan Resolved issues management plan (updates) (updates) Communication methods Issue logs 26/02/ :22:09 Marc Conrad - University of Luton 33

34 34 Mgmt / Planning Process Group Management Planning Project charter Project scope statement Environmental and organizational factors management plan Planning meetings and analysis 26/02/ :22:09 Marc Conrad - University of Luton 34

35 35 Mgmt / Planning Process Group Identification Project charter Project scope statement Organizational process assets Environmental and organizational factors register (updates) Documentation reviews Information gathering techniques Checklists Assumptions analysis Diagramming techniques 26/02/ :22:09 Marc Conrad - University of Luton 35

36 36 Mgmt / Planning Process Group Qualitative Analysis Work performance information Project scope statement register (updates) probability and impact assessment Probability and impact matrix data quality assessment categorization urgency assessment 26/02/ :22:09 Marc Conrad - University of Luton 36

37 37 Mgmt / Planning Process Group Quantitative Analysis register register (updates) Data gathering and representation techniques Quantitative risk analysis and modelling techniques 26/02/ :22:09 Marc Conrad - University of Luton 37

38 38 Mgmt / Planning Process Group Response Planning management plan register register (updated) -related contractual agreements Strategies for negative risks or threats Strategies for positive risks or opportunities Strategy for both threats and opportunities Contingent response strategy 26/02/ :22:09 Marc Conrad - University of Luton 38

39 39 Mgmt / Monitoring and Controlling Monitoring & Control Work performance information Approved change requests Recommended corrective action Requested changes register (updates) Organizational process assets (updates) reassessment audits and periodic risk reviews Variance and trend analysis Technical performance measurement Reserve management 26/02/ :22:09 Marc Conrad - University of Luton 39

40 40 Mgmt / Planning Process Group Plan Purchases and Acquisitions Project charter Project scope statement Work breakdown structure and dictionary Environmental and organizational factors register management plan Contract statement of work Make-or-buy decisions (updates) Make-or-buy analysis Expert judgement Contract types 26/02/ :22:09 Marc Conrad - University of Luton 40

41 41 Mgmt / Planning Process Group Plan Contracting management plan Contract statements of work Make or buy decisions documents Evaluation criteria Contract statement of work (updates) Standard forms Expert judgement 26/02/ :22:09 Marc Conrad - University of Luton 41

42 42 Mgmt / Executing Process Group Request Seller Responses documents Qualified sellers list document package Proposals Bidder conferences Advertising 26/02/ :22:09 Marc Conrad - University of Luton 42

43 43 Mgmt / Executing Process Group Select Sellers Proposals Evaluation criteria register related contractual agreements Qualified sellers list document package Selected sellers Contract Contract management plan Resource availability Weighting system Independent estimates Screening system Contract negotiation 26/02/ :22:09 Marc Conrad - University of Luton 43

44 44 Mgmt / Monitoring & Controlling Contract Administration Contract Performance reports Approved change requests Work performance information Selected sellers Organizational process assets (updates) Requested changes Recommended corrective actions Contract documentation Contract change control system Buyer conducted performance review Inspections and audits Performance reporting Payment system Claims administration Records management system 26/02/ :22:09 Marc Conrad - University of Luton 44

45 45 Mgmt / Closing Process Group Contract Closure Contract documentation Contract closure procedure (updates) audits Records management system 26/02/ :22:09 Marc Conrad - University of Luton 45

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