Managing IT Projects. Chapter 2 The PMI Framework

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1 Managing IT Projects Chapter 2 The PMI Framework

2 The PMI Framework The Project Management Institute,USA is an internationally acclaimed organization Devoted to Creation & sharing of knowledge in the area of project management The Project Management Book of knowledge (PMBOK) provides a very Structured model into knowledge areas To make easy to understand the PMBOK is divided into 9 knowledge areas These are: Cont.

3 The PMI Framework Project scope management Project Time management Project cost management Project Quality Management Project Human Resource management Project communication management Project risk management Project Procurement Management Project Integration Management

4 The PMI Framework For each of these knowledge areas it provides a very structured model in the form of Input, Processes, Output I.e What are the inputs required? What is the process of transforming input to desired outputs? What specific outputs are expected from the knowledge areas? The next slides show snapshots of the PMI framework

5 Project Management Integration Management Plan Development Plan Execution Overall change control Cost Management Resource planning Estimating Budgeting & Control Scope Management Initiation Planning & definition Verification change control Quality Management Planning Assurance Control Time Management Activity Definition Sequencing Duration Estimation Schedule Control & development HR Management Organization Planning Staff acquisition Team development Communication Management Risk Management Procurement Management Planning Identification Procurement Planning Information Distribution Quantification Solicitation Planning Performance reporting Response development & Source selection Administrative closure control Contact administration

6 Project Integration Management Project Plan Development Other planning output Historical information Organizational policies Constraints Assumptions Project planning methodology Stakeholder skills and knowledge Project management information system Project plan Supporting details Project Plan Execution Project Plan Supporting Details Organizational policies Corrective Actions 2Tools & techniques General management Skills Product skills & knowledge Status review meetings Work Authorization System PM Information Systems Organizational procedures. Work Results Change requests Overall change control Project Plan Change requests Performance Report 2Tools & techniques Change Control system PM Information Systems Configuration Management Additional Planning Performance measurement Project Plan Performance report Change request

7 Project Scope Management Initiation Product Description Strategic plan Project selection criteria Historical information Project Selection methods Expert judgments Project Plan Supporting Details Scope Planning Project Charter Assumptions Constraints Corrective action Product Analysis Expert judgment Benefit analysis Alternative identification Scope Statement Supporting details Management plan Scope Definition Statement Assumptions Constraints Other planning output Historical identification 2Tools & techniques Work break down structure template Decomposition Work breakdown Structure Continued 8

8 Project Scope Management Scope Verification Product Documentation Work Results Inspection Formal acceptance Scope Change Control Performance report Change requests Change request Scope Management plan Change control systems Performance measurement Additional planning Scope Changes 2) Corrective Action 3) Lesson learned

9 Project Time Management Schedule Control Project Schedule 2) Performance Report Change request Schedule management Plan Additional planning Performance Measurement Project management Software Change Control System Schedule updates Corrective action Lessons learned Schedule Development Project network diagram Activity duration estimates Calendars Resource Requirement Resource pool requirement Assumptions, Leads & lags Mathematical analysis Duration Compression Simulation Resource Leveling Project management software Project schedule Supporting details Schedule management plan. Resource Requirement Updates Activity Definition Work breakdown structure Scope statement Constraints Assumption Historical information 2Tools & techniques Template Decomposition Work breakdown Structure Activity List Supporting Details Continued..10

10 Project Time Management Activity Sequencing Activity list Product description Constraints External dependence Assumptions Precedence Diagramming method Arrow Diagramming method Conditional Diagramming method Network Templates Project Network Diagram Activity List updates Activity Duration Estimation Activity List Constraints Assumptions Resource Requirement Resource capabilities Historical Information Expert Judgment Analogous estimating Simulation Activity duration estimates Basis of estimates Activity list updates

11 Project Cost Management Cost Control Cost baseline Performance reports Cost Management Plan Change requests Cost change control system Performance measurement Computerized tools Additional planning Budget updates Revised Cost estimates Corrective Action Lesson learned Cost Budgeting Project schedule Work breakdown Structure Cost estimates Cost estimating tools and techniques Cost Baseline Cont..12

12 Project Cost Management Resource planning Work breakdown structure Historical information Scope statement Organizational policies Resource pool description Expert judgment Alternatives identification Resource Requirements Cost Estimating Resource rates Work breakdown structures Historical information Chart of accounts Activity Duration Estimates Analogous estimating Parametric modeling Computerized tools Cost estimating Supporting details Cost management plans

13 Project Quality Management Quality Planning Quality policy Scope statement Product description Standards & regulations Other process outputs Benchmarking Flowcharting Design of experiments Cost Analysis Quality management Plan Operational definitions Checklists Input to other process Quality Assurance Quality management plan Results of quality control measurements Operational definitions Quality planning Tools & techniques Quality Audits Quality improvement Quality Control Work results Quality management plan Operational definitions Tools & techniques Inspection Control charts Flowcharting Trend Analysis Quality improvement Acceptance decisions Rework Completed Checklist Process Adjustment

14 Project Human Resource Management Organization Planning Project interfaces Staffing requirements Constraints Templates Organizational theory Stakeholder analysis Staffing management plan Organization chart Supporting detail Role and responsibility Staff Acquisition Staffing management plan Staffing pool description Recruitment practices Negotiations Pre-assignment Procurement Project staff assigned Project Team directory Team Development Project staff Project plan Performance reports External feedback Staffing Management Plan Team building activities Collocation,Training Reward & recognition system General Management Skills Performance improvement Input to performance approval

15 Project Communication Management Communication Planning Communication Requirement Assumption Constraint Communication Technology Stakeholder Analysis Communication management plan Information Distribution Work results Project plan Communication management plan Communication skills Information retrieval system Information distribution System Projects Records Cont.16

16 Project Communication Management Performance reporting Assumption Constraint Project Plan Communication Technology Stakeholders Analysis Communication management plan Administrative closure Performance measurement Documentation. Documentation of product of the project Other project Records Performance Reporting tools & Techniques Projects Archives Formal acceptance Lessons learned

17 Project Risk Management Cont.18 Identification Product description Other planning output Historical information Checklist Flowcharting Interviewing Sources of risk Potential risk events Risk symptoms Quantification Stake holder Risk Tolerance Potential Risk events Sources of Risk Cost estimates Activity Duration estimates Statistical Sums Simulation Expert Judgment Expected monitory value Decision tree Opportunities to pursue & ignore Threat to respond to & accept

18 Project Risk Management Cont.19 Risk Response development Opportunities to pursue Threats to respond to Opportunities to ignore Threats to accept Contingency planning Procurement Insurance Alternate strategies Contingency plans Risk Management Plan Reserves Contractual agreement Risk Response control Risk Management Plan Actual Risk events Risk identification Workarounds Additional risk Response development Corrective Action Updates to risk management

19 Project Procurement Management Procurement Planning Scope statement Product description Assumption Constraints Market Conditions Other planning Outputs Make or buy analysis Expert judgment Contract type selection Procurement management Plan. Statement of work Solicitation Planning Procurement Statement of work Other planning output Standard Forms Expert judgment Statement of work updates Procurement Documents Evaluation criteria Solicitation Procurement Documents Qualified seller list 2Tools & techniques Bidders Conference Advertising Proposals Cont 20

20 Project Procurement Management Source selection Evaluation criteria Proposal Organizational policies Contract negotiation Weighing system Independent estimates Screening System Contract Contract administration Contract Work results Change requests Seller s Invoice Contract change control system performance Reporting payment System Correspondence Contact Changes Payment request Contract Close out Contact documentation 2Tools & techniques Procurement audit Contract file Formal acceptance & closure

21 Process view of Project management The PMI Framework also presents each of the processes mentioned in the knowledge areas in the form of process view. PMI considers that managing a project needs a formal process approach.there are five basic processes in project management. Project initiation Planning processes Execution processes Monitoring processes Closure processes

22 Process view of Project management Process Category Core Process Support Process Initiating Process Planning Process Execution Process Controlling Process Initiation Scope a) Planning b) Definition Activity a) Definition b)sequencing c) Duration estimation Schedule Development,Resource Planning Cost estimation,cost budgeting Project Plan Development Execution Overall change Control Performance Reporting Initiation Quality planning, organizational planning, Communication Planning Risk Identification & Quantification, Risk Response development, Procurement Planning, Solicitation Planning, Scope Verification, Quality Assurance, Team Development, Information Distribution, Solicitation, Source selection Contract administration Scope Change Control, Schedule Control Quality Control,Cost Control Close out Process Contract Close out, Administrative Closure

23 The PMI Framework End of Chapter 2

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