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1 HUMAN RESOURCE MANAGEMENT Organizational planning Staff Acquisition Project interfaces such as organizational interfaces, technical interfaces and interpersonal interfaces. Staffing requirements Staffing management plan Staffing pool resources Recruitment practices Templates HR practices Org theory Stakeholder analysis Negotiations Pre-assignment Procurement Role & responsibility assignment Org chart Staffing management plan Project team directory Staff assigned (placed in the staffing management plan) Team Development Project staff Staffing management plan External feedback Team building (activities) General management skills Reward and Recognition skills Collocation Training Performance improvement Input to performance appraisal Note: Anything with planning is in the planning sections; all others are placed in executing, except closeout. Copyright

2 PROCUREMENT MANAGEMENT Procurement planning Solicitation planning Solicitation Product description Procurement resources (dept) Market conditions (scope) (scope) Procurement management plan SOWs Other planning outputs (makevs.buy, contract choices) Procurement documents Qualified seller list Make-or-buy (decisions) Contract types (selection) Standard forms (RFP, RFQ, RFI) Bidder conference Advertising Statements of work (sow) Procurement management plan Procurement documents (updates to SOW, RFP, RFQ, RFI) Evaluation criteria Proposals Source selection Proposals (sellers) Evaluation criteria Organizational policies Contract negotiation Weighting system Screening system Independent estimates Contract Contract administration Contract Work results Seller invoices Contract change control Performance reporting Payment system Correspondence Contract changes Payment requests CLOSOUT Contract closeout Contract documentation (thru the life of the contract) Procurement audits (successes and failures in the entire procurement process) Contract file (all documentation) Formal acceptance and closure Copyright

3 RISK MANAGEMENT Hint: all planning, except the last one Risk Management Planning Risk Identification Qualitative Risk Analysis Quantitative Risk Analysis Risk response planning Risk monitoring and control Charter Org Risk Policy Risk Roles and Responsibility Stakeholder Risk Tolerance Risk Plan Template, Risk Management Plan Project Planning Outputs Risk Categories Identified risks & triggers Project status (initiation or exec.) Project type, unique or recurring Data precision (ranking for each risk) Scales of probability impact (during initiation) Identified risks, Prioritized risks Risks for additional analysis Other planning outputs (, product description) Prioritized risks Risk ranking of the project Probabilistic analysis of the proj. Prob. Of achieving cost and time objectives List of potential responses Risk thresholds, Common risk causes, Trends in risk analysis Risk response plan Project communications (work results & project perf. Info) Additional risk identification Scope changes (new risks?) Planning meetings Documentation reviews Info gathering techniques Checklists analysis Diagramming techniques Risk probability & impact P/I Risk rating matrix Project assumptions testing Data precision ranking Interviewing Sensitivity analysis Decision tree analysis Simulation Expected value=prob * impact Avoidance Deflecting/transference Mitigation Acceptance Risk response audits Risk reviews Earned value analysis Technical performance measurement Risk response planning (addn l) Copyright Risk Management Plan Identified risks Risk triggers (early warning) Inputs to other processes Overall risk ranking (to other projects) List of prioritized risks Risks for additional analysis Trend in risk results (data) Probabilistic analysis List of prioritized risks Risk owners Trends in risk results Prob. Of hitting costs and time targets Risk response plan Residual risks Secondary risks Contracts (recommendations for contract risks) Contingency reserve Workaround plan (unanticipated) (identified risk Change request Risk plan update Risk database Risk id checklist

4 SCOPE MANAGEMENT After all these outputs, then Communications planning can begin Scope planning can begin After all these outputs, then Procurement planning can begin Quality planning can begin Scope definition can begin After all these outputs, then Risk can begin (for assumptions) Time and Cost can commence Simultaneously done with quality control to confirm acceptance and correctness of the product. Monitor the factors that create change, determine whether changes have occurred and keep abreast of changes that have occurred INITIATION Initiation MANAGEMENT INVOLVEMENT Scope planning INVOLVEMENT: sponsors, senior management, functional managers, customers, employees, vendors and regulators Scope definition INVOLVEMENT: Team Scope verification Scope change control Strategic plan (supplied by mgmt) Product description (supplied by mgmt) Project selection criteria (project selection approval process -- supplied by mgt Product description Charter Other planning outputs (procurement, communication, and quality) Work results (progress on deliverables) Product documentation (reqs, specs, drawing, etc.) Scope management plan Project selection methods (payback, benefit/cost ratio, etc. (as selection method) Product analysis (to break down the product of the project) Benefit/cost analysis Alternatives ID (from all) templates Or/and Decomposition (subdividing the major deliverables) Inspection (client, customer or sponsor must examine and inspect the products and sign a document attesting that it meets specs in the scope statement. Inspections a.k.a. reviews, audits, or product reviews. Scope change control system Additional planning Copyright Project manager assigned (by all) (by mgmt on duration, budget or resources) --Limits on team s options --Triple constraint Project charter (by senior mgmt) --business need --product description --PM s authority Scope management plan --project justification --project s product --project deliverables --quantifiable objectives Work breakdown structure --deliverables --down to the level of work pack --unique identifier -- dictionary updates Formal acceptance (includes sponsor s signature and language indicating acceptance of the project s deliverables and product one for each major deliverable) (first alternative) Scope changes Adjusted baseline Lesson learned (rec. of scope)

5 COMMUNICATIONS MANAGEMENT Communications planning Communications requirements Communications technology Stakeholder Analysis Communications management plan (n(n-1)/2 Information Distribution Work results Communications management plan Communications skills Information retrieval systems Information distribution methods Project records Reports Presentations Performance reporting CLOSEOUT Administrative closure Work results Other records Product documentation Other records Performance reviews Variance analysis Trend analysis Earned value analysis Information distribution techniques Performance reporting tools Project reports Project presentations Project closure Lessons learned Project archives Copyright

6 COST MANAGEMENT Resource planning Cost estimating Cost budgeting Cost control (resource usage) Resource pool description (description of resources) Activity duration estimates Organizational policies (description of resources from within and outside of org.) Activity duration estimates Resource requirements Resource rates Estimating publications Chart of accounts Risks Cost estimates Project schedule Cost baseline Cost management plan Alternatives ID PM software Parametric modeling Analogous estimating Bottom up estimating Computerized tools Cost budgeting tools Cost change control system EVM Additional planning Computerized tools Resource requirements (description of the types of resources that the project requires and the total quantity for each resource type, planned at the lowest level of the ). Cost estimates (for project as a whole) not broken by week, month, year, etc., yet. Cost management plan Cost baseline (time phased budget once the project schedule is completed) -- tells us how much we should spend each day, week, month and year of the project. Cost updates Budget updates EAC Closeout Lessons learned Copyright

7 TIME MANAGEMENT Activity Definition (We identify activities to produce those deliverables from scope statement) Activity sequencing (Interrelationships bet. Tasks) (deliverables) (of activity listings from previous projects) Activity list Product description Dependencies (that must be built into the plan) Milestones (senior management) Templates Decomposition (breaking down deliverables into subdeliverables, 2-10 days of work) Precedence diagramming method Arrow diagramming method Conditional diagramming GERT Network templates (for repeated sequences of activities) Activity list (subdivision of the ) Descriptions (supporting detail for decomposition and updates to the work breakdown structure) Network diagrams (we may also have updates to activity list as a result of considering the sequence of act.) Activity duration estimating Activity list Resource requirements Resource capabilities (provided by the organization) Identified risks Analogous estimating Quantitative based duration (similar to parametric) Reserve time (buffer from duration overruns for each activity or major deliverable) Activity duration estimates (for each activity in the plan) Schedule development Schedule control Project network diagrams Activity duration estimates Resource requirements Resource pool description Calendars Leads and lags Activity attributes Project schedule Schedule management plan Mathematical analysis (CPM & PERT) Duration compression (analyze project plan for opportunities) Simulation Resource leveling heuristics PM software (PMIS) Coding structure Schedule change control system Additional planning PM software (PMIS) Variance analysis Schedule management plan Project schedule Schedule updates Lessons learned Copyright

8 QUALITY MANAGEMENT Quality planning Quality assurance (compliance with plan checking and validating, not taking samples) Quality policy (or organization) Product description (industry or other external) Standards & regulations Other outputs (from procurement planning) Quality management plan Results of quality control (controlling) Measurements (taken in quality control) Operational definitions Benefit/cost analysis Benchmarking (our quality program) (w/projects & other organizations) Flow-charting Design of experiments Cost of quality (purpose of above analysis is to minimize the cost of quality) Quality planning tools (continue using above tools) Quality audits (we use checklists, for example) Operational definitions (metrics to measure the quality of deliverables) Checklists & Inputs (for each of the deliverables) Quality management plan Quality improvement Quality control (measuring actual output against the standards in operational definition). (it is data gathering and measurement process with a focus on correctness of the deliverable in comparison to the standard) Work results (actual thru sampling and compare to quality standards) Quality management plan Operational definitions Checklists Inspection (of work results and compare to op. def.) Control charts Pareto charts Statistical sampling (portion) Flow-charting Trend analysis (over time) Quality improvement Acceptance decisions (ones meeting standards) Rework (to meet standards) Completed checklists Process adjustments (to our operations) Copyright

9 INTEGRATION & CONTEXT ACTUAL WORK OCCURS Procurement fed into project plan execution Communications, Quality & human resources fed into project plan execution These have a change control process: scope, time, cost, quality, risk and procurement and performance reporting from communications Project Plan development Project Plan Execution Integrated change control Organizational policies Other planning outputs & detail Organizational policies Preventive action ning methodology Stakeholder skills & knowledge PMIS EVM General mgt skills Product skills & knowledge Work authorization systems Status review meetings PMIS Organizational procedures Change control system Configuration management Additional planning PMIS Work results Cost updates Budget updates EAC, closeout Risk workaround plans Risk plan updates Risk database Risk ID checklists Contract documentation Schedule updates Scope changes Adjusted baseline Quality acceptance decisions Rework Completed checklists Process adjustments Copyright

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