Agile Project Forecasting Techniques. "Who Says You Can't Plan Agile Projects?" Matt Davis, PMP, MCITP October 21, 2013

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1 Agile Project Forecasting Techniques "Who Says You Can't Plan Agile Projects?" Matt Davis, PMP, MCITP October 21, 2013

2 Learning Objectives 1. Review the Agile Project Management approach and it's relation to other business management processes 2. Examine key critical success factors for implementing Agile project forecasting 3. Learn the key elements of an Agile project schedule with Microsoft Project to support Agile project forecasting

3 Agile Project Forecasting Techniques Matt Davis Matthew T. Davis, PMP, MCITP VP of Consulting Services - PM Providers President MPUG Boston Chapter

4 Presentation Outline 1. General Agile Project Management concepts and how they relate to other business processes 2. How competing business needs can be met using Agile forecasting techniques 3. Meeting Management Needs 4. Agile Scheduling Techniques 5. Team & Status Communications

5 Agile PM Concepts Agile / Scrum / XP / Lean Subway Map

6 Key Agile Concepts Iterative Development Process with Short Cycles (2-4 Weeks) A Series of Sprints Scope included in a Sprint is fluid Features / Scope effort scored using Story Points Story Cards used for Describing Capabilities Includes a ed Tools include Velocity and Burndown Charts Encourages Change & Responsiveness

7 Simplified Agile Management Cycle & Sprints Sprint 1 - January Story D Story F Story J Story L Size Story A 1 st Ranking Story L 2 nd Ranking Story J 3 rd Ranking Sprint 2 - February Story A Story Q Story Z Execute Sprints / Plan Sprints Story Q 4 th Ranking Story B 5 th Ranking Sprint 3 March TBD TBD TBD Size Size Size Size Size Plan Sprints Plan Sprints Plan Sprints Plan Sprints Plan Sprints

8 Standard Business Processes & Attributes Annual Budgeting Cycle Business Goals / Vision Planning Project Proposals and Business Cases Strategic Project Selection IT Project Governance Project Portfolio Planning Management By Objectives Key Attributes Linear With Deadlines Progressively Elaborated but over long cycles Change Handled as Exceptions

9 Standard Processes & Agile Process Comparison Linear Top Level Process Annual Budgeting Final Budgets Project Estimates Revised Project Portfolio Cost / Scope Checkpoints Value Realization Budget Reviews Revised Project Portfolio Agile y Process Governance Gates Waterfall Checkpoints Requirements Design Build / Test Deployment Integration Points? Size Size Size Size Size Plan Sprints Plan Sprints Plan Sprints Plan Sprints Plan Sprints

10 Standard Process Value Chains Budgets Departments Business Initiatives Operations Resources Staffing Projects Systems / Processes Projects FTE-Level Funded Incrementally Funded Flat Funded Value y Chain Ongoing LOE Incremental Value Ongoing LOE

11 Mapping Standard Linear Processes to Iterative Agile Processes Waterfall Lifecycle Phases Governance Checkpoints / Gates Budgeting / Funding Cycles Incremental Scope Incremental Resources Sprint Schedule

12 Funding Demand Follow The Money Agile Value y Model Incremental Funding Business Initiatives Value Demand Incremental - Scope - Schedule - Resources Value y Agile Project A Agile Project B Flat Funding Operational / Departmental / FTE Staffing System X LOE System Y LOE System Z LOE

13 Meeting Management Needs What? When? How Much? What = Story Cards When = Based on Incremental Resource Capacity & Estimated Velocity Increase How Much = Total Scope of All Required Story Cards! Incremental Funding Requirements can be determined using existing Agile PM capabilities Cost of Resources Story Points (Effort Estimates) Sprint Schedule

14 Agile Forecasting Techniques Building a sprint schedule Cost estimating Resource needs analysis Working with the backlog Working with story cards and points Historical Velocity Understanding and Using a Burndown Chart Creating a Velocity Report

15 Mapping Agile Concepts to Microsoft Project Agile Concept In Microsoft Project Notes Sprints Summary Tasks Fixed Dates / Duration in a Sprint Child Tasks Drag & Drop Management Story Points (effort) Custom Field Alias Existing Field Modified Fibonocci Range Story Cards Notes Page Images, Text, Bullets ed TaskID is ranking order Drag & Drop Management Velocity Custom Field & Formula Completed Only Planned Velocity Custom Field & Formula For sizing a Sprint Burndown Chart Out of the Box Report NEW in Project 2013! Velocity Report Custom Report NEW in Project 2013!

16 Formulas & Story Cards Velocity IIf([% Complete]<>100,0,[Duration]/480) Points Indicator IIf([Duration]/480=1,"No Story Points",IIf([Duration]/480<=8,"Low",IIf([Duration]/480>=18,"High","Mid")))

17 The New Project

18 Q&A

19 Matthew T. Davis Matt Davis Thank You! LinkedIn matttdavispmp Live Coaching expert/mattdpmp/

20 Agile Project Forecasting Techniques "Who Says You Can't Plan Agile Projects?" Matt Davis, PMP, MCITP October 21, 2013

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