Ship management operations simplified and redefined using a web based integrated fleet management system. Mark Moerman, Managing Director, SDSD

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1 Ship management operations simplified and redefined using a web based integrated fleet management system Mark Moerman, Managing Director, SDSD 1

2 Why simplify and re-define? Common challenges Remote Access issues High Deployments costs (On Vessel and Shore) Standalone modules issues lack of common data usage Compliance Issues (Eg: IMO,OCIMF) Lack of Management BI tools for analysis Lack of Company Specific Workflow Frequent reliance on paper based systems Difficult to Monitor (Certificate expiry, Maintenances, Purchasing etc) Complex software usability and maintenance issues Solution = Web based fleet and asset management

3 Technical flow of a web based system Branch Offices Head Office Manning Offices MAMS Office-server Internet attachment Android, iphone/ ipad Data/ Data/ Data/ MAMS MAMS MAMS

4 Re-defining and simplifying systems: What do users need? Web based Access system anytime, anywhere through mobile devices Smart devices Compliance Enables regulatory compliance with latest IMO, OCIMF guidelines Built-in business intelligence for performance monitoring/ reporting, using tools including dashboards, charts and reports for key analysis Reduced Hardware dependency Provides access to all offices via secured online access without additional hardware cost for you Low footprint No software installation on all onboard computers needed - only one PC required accessing app via LAN 4

5 Re-defining and simplifying Integrated Fleet Management Covering all aspects of ship management data in a single, easy to maintain system. Multilingual System Data entered in native language e.g. ελληνικά, 中 國 的 and ภาษาไทย Enhanced Monitoring Process monitoring with proactive alerts and notifications Customizable Software Thoroughly based on your organizational requirements Easier To Support Compared to old client-server technology Consistent look and feel throughout Minimizing training needs for users 5

6 How a move to a web based fleet and asset management system improved cost, compliance and control 6

7 Semua Shipping: Compliance, Cost & Control Malaysian ship owner and oil tanker fleet operator Spreadsheet and non-standard paper based manual systems Now receive up to date status reports via ipads and smart phones Significantly improved its regulatory Safety compliance, cost control, crew and inventory management through the installation: PMS Risk Assessment Crew Management Document Management Environment Management modules Installed across 8 vessels and shore based offices, which comply with OCIMF, IMO and TMSA requirements. 7

8 Semua Shipping (Malaysia Case Study) Improving Improving Compliance Compliance, Cost & Control Compliance Issues Issues clearing audits. Lack of control over ISM manuals with missing files and incomplete data. Shell Petroleum Chartering audit required new specialized automated Planned Maintenance System. Removed the risk associated with paper based reporting by moving to an electronic system. Successfully cleared compliance audits and inspections due to effective Safety workflows, electronic forms and document management on board vessels by amongst others: Shell ISM Port State Control SIRE 8

9 Semua Shipping (Malaysia Case Study) Improving Improving Control Compliance, Cost & Control Remote Access Issues Issues sharing data, reporting and getting up to date accurate data. Technical and fleet managers have immediate access to relevant business intelligence, built in reports and dashboards via smartphones and tablets, as well as in the office and on vessels. No need to install bespoke applications on smartphones, tablets and PCs. Security is guaranteed suitable for Bring your own device policies. Crew Management Reporting & Control Crew details were managed separately across spreadsheets which was difficult to monitor and to report on. With MAMS, Semua now meets OCIMF regulations and are able to track and report crew data effectively. Semua now also have MAMS Rest Hour for monitoring non conformities in line with regulations. 9

10 Semua Shipping (Malaysia Case Study) Improving Improving Cost Compliance, and Control Cost & Control Maintenances Cost Control Manual maintenance control systems resulted in vessels failing to complete regular schedules and increased costs. With the MAMS PMS module the company now manages maintenance efficiently and pro-actively, with minimized breakdown costs. Inventory Cost Control Lack of inventory control resulted in much higher costs as spares were demanded in an ad hoc manner outside of the budgetary control. With MAMS the company now has complete control over spares ordering and inventory costs are controlled. 10

11 MAMS Alerts 11

12 MAMS Reports 12

13 MAMS Reports 13

14 MAMS Dashboard 14

15 MAMS Dashboard 15

16 MAMS Modules Overview Planned Maintenance provides comprehensive fleet wide maintenance status, including, inventory management (spare, stores, etc.), maintenance jobs, defect tracking, condition monitoring, inspections and surveys. Safety Management is a comprehensive tool enabling vessel owners and operators to manage safety, reduce risk, prevent human injury or loss of life, and follow best practices. Key features include near misses/accident reporting, safety meeting, nonconformity, safety drills and others. Crew Management is enables companies to have a clear view of crew CV data, payroll, relief plan, appraisal and training. The web based design means that login can be given to head office, branch office, manning offices and travel agents in a secure environment. E-Procurement Management is advanced tool designed to optimize the purchasing process. Modules include requisitions, request for quote (RFQ), supplier details, online quotations, quote comparisons, online approval, purchase orders and invoices. Rest Hours is the quick and easy online tool to maintain shipboard working arrangements and record crew rest hours, providing comprehensive analysis and monitoring on nonconformities and breaches. It complies with ILO, OCIMF, MLC 2006 and guidelines. Risk Assessment is a customizable tool enabling hazard identification & control measures. Fleet wide risk assessments can be preloaded based on the individual Shipping company requirements, enabling shore staff to acknowledge risks. Document Management enables managers to organize company ISM manuals, circulars and files with revision control options. The system is designed with approval processes and advanced search options. Forms Management enables Ship staff to fill in the the daily, monthly and weekly forms and checklists in electronic format and send it directly to the office through the system instead of via huge attachments and hard copies. Environmental Management provides information on bunker consumption and emissions on a monthly, yearly and quarterly basis and is compliant with the MARPOL Annex VI guidelines for Ship Energy Efficiency Management Planning. 16

17 Benefits Derivable From Deploying MAMS Maximize fuel efficiency: The advanced tools and reports monitor oil consumption, and can assist you in a consumption cost. Monitor budgetary spend: The E-Procurement and Crew Modules reduce bottlenecks and allow you to tighten processes. Minimize repair costs: Built in detailed PMS job schedules will proactively alert on PMS jobs by rank/ maker frequency, facilitating a reduction in machinery breakdowns, ensuring maintenance is carried out on time. Reduce maintenance and inventory cost: The system is designed to monitor and order spares and inventory items at the right time. Reduce IT overhead costs: In comparison with traditional Citrix or VPN systems, the online design of MAMS reduces hardware costs, and does not require PC upgrades on board. Affordable and Flexible Contract Terms: We offer terms to suit each client s budget requirements with the aim of sustaining longer term relationship. On demand monitoring & reporting: Smart devices enable users have relevant operational data available anytime, anywhere allowing fast informed decision making on productivity and operational costs. Plug and Play Extendable platform: Users can extend the use of MAMS platform in line with operational needs as and when required. 17

18 About SDSD SDSD is a UK based company (previously known as Strategic Software Ltd/Strategic Dataworks Ltd). We have supported the maritime industry through specialist software development and technology services since We have over 600 large and medium sized clients worldwide. Our portfolio includes leading commodity messaging, S&P and chartering software, charter party editing software and new web based fleet and asset management software and other products and services for maritime professionals. In addition we work with specialist partners to bring an extensive marine technology and services portfolio to our clients. We also work with Shipping and Maritime Associations worldwide. We are a global company with offices in London, Athens, Sofia, Plovdiv, Wroclaw, Istanbul, Singapore, Kuala Lumpur, Labuan, Lagos, Port Harcourt and Chennai. 18

19 Our Competencies With a wealth of experience in maritime software development, project management, training and ongoing support; we are proud of the competencies we have built over our 30 year heritage: Flexibility: We ensure every aspect of the bespoke client project is matched to their needs. From the specification, methodology that we use, contractual arrangements and training, we create a unique solution for each business. Reliability: Our technical expertise ensures that projects are delivered quickly and reliably. We look at future scalability, considering not just the software today but how we can adapt in line with our clients long term goals. Responsiveness: We are a truly global company. We offer local support across Europe, Asia Pacific and Africa, meaning that you work with people in your time zone, who speak your language and understand your business. 19

20 Our Software Products - Overview Matrix Software for Messaging, Chartering, S&P, Position lists and Fixtures MAMS Web based Fleet and Asset management software Software for Editing Charter Party documents Software for online Lay time Calculations CharterPartyEditor.com Operations Software Software for risk, voyage analysis, pre and post fixture Cargo & vessel matching software LaytimeCalculator.com Agency Software Software for Agency Operations management Shipping accounting Software from AIS Safety, Security & Connectivity solutions Air, land and sea communications solutions E-whiteboards & data sharing software Marine Safety training videos Hydrographic surveying software Digitalization of Technical manuals & drawings Modular Infotech Global vessel Data Virtualization & cloud infrastructure 20

21 Supporting Maritime Professionals since 1983

22 Contact us: www. SDSD.com UK: Singapore: Greece: Thank you 22

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